Team Assistant – Administration/Office Support job at World Bank
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615 Days Ago
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Vacancy title:
Team Assistant – Administration/Office Support

[ Type: FULL TIME , Industry: Banking , Category: Admin & Office ]

Jobs at:

World Bank

Deadline of this Job:
Thursday, October 05 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Friday, September 22 2023, Base Salary: Not Disclosed

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JOB DETAILS:
Description
• Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
• IMPORTANT: The World Bank Country Office in Zambia is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as a Team Assistant in the Lusaka Country Office.
• The successful candidate will work under the leadership of the Country Manager; and provide administrative and client support to Operational Staff working in the Transport Sector and other sectors, coordinated by the Task Team Leader of various tasks. The job implies frequent interaction with other World Bank units as well as Government and other external organizations.

Duties and accountabilities: –
The Team Assistant’s duties and accountabilities include broad range of administrative and logistical fundings that include, but are not limited to, the following:
• Provide primary assistance in the implementation of the unit’s work program, including some specialized support to task team members in specific area(s), e.g. task management, procurement, database management, information technology, editorial assistance, etc.
• Enhance work organization and effectiveness. Exercise quality enhancement function for project and other documents by ensuring adherence to institutional guidelines.
• Perform analytical tasks as may be requested by TTLs from time to time.
• Draft standard letters, memos, faxes etc. conforming to the organization’s regional standards, using proper grammar, punctuation, and style; Provide assistance in formatting and editing large documents.
• Draft standard correspondence conforming to the organization’s standards.
• Collect and present data and other information and tracking and reporting on appropriate aspects of the team’s operational activities.
• Attend meetings, draft minutes and ensure timely clearance and distribution.
• Maintain coordination with Country Management Unit (CMU) in Tanzania and other offices including in Washington, D.C.
• Assist in preparation and logistical planning for various events such as visits by World Bank visiting missions, conferences, seminars and workshops.
• Respond to internal and external queries from external and internal clients and, as
necessary, and/or ensure routing to appropriate staff to handle.
• Maintain / update current distribution lists, phone/address lists of project/product
contacts, and distribute documents to relevant task team.
• Maintain up-to-date work unit project and other files.
• Serve as a back-up to other staff and Team/Program Assistants on project and
administrative tasks.

(i) Essential Specialized Skills/Knowledge/Competencies
• In addition to the required skills listed below, the selected candidate also needs to have proficiency in drafting routine correspondence; and working with filing and records-keeping systems. The position requires a committed team player with demonstrated inter-personal skills and ability to interact and work effectively in a multi-cultural environment, and a willingness to seek assistance from more experienced staff and learn from them.
• The candidate will need to show proactivity and independence and have an ability to deliver high-quality work under pressure.

Selection Criteria
• University Degree.
• At least 3 years relevant working experience in a similar position.
• Additional qualifications will be an advantage

Required Competencies
In addition to the above selection criteria, the following competencies are expected of the successful candidate:
• Technology and systems knowledge – demonstrates advanced knowledge and experience working with office applications (MS Outlook, MS Excel, MS PowerPoint, MS Word, MS Teams) and WebEx. Has ability and willingness to maintain up-to-date knowledge and skills as technology.
• Project and task management – exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures – demonstrates knowledge of own department’s programs and products, knows key players, understands own role. Displays understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
• Versatility and adaptability – demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation – exhibits positive and professional client service attitude; is able to understand clients’ needs and complete them professionally. • Drive for Results – takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion – collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication – has good knowledge of official unit’s language(s). Able to write clearly, edit and proofread draft communications. Able to learn and share knowledge/information across the unit.
• Business Judgment and Analytical Decision Making – able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.

Work Hours: 8


Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Thursday, October 05 2023
Duty Station: Lusaka
Posted: 21-09-2023
No of Jobs: 1
Start Publishing: 21-09-2023
Stop Publishing (Put date of 2030): 21-09-2066
Apply Now

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  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Team-Assistant-–-AdministrationOffice-Support-job-at-World-Bank-50557'75μs8.94KB/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration313μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'151μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field176μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'110μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1206μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'210μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`395μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'121μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc221μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`389μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid152μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid171μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Team-Assistant-–-AdministrationOffice-Support-job-at-World-Bank-50557'110μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 185μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"321μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES1ms8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin121μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin103μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`98μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'100μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'229μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 2510159μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?109μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?184μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy