TORs FOR THE SUPPLY AND INSTALLATION OF TANK STANDS IN MWANDI, SESHEKE, SIOMA, NYIMBA, PETAUKE AND LUSANGAZI DISTRICTS

1.0 INTRODUCTION /BACKGROUND

1. Introduction

Climate change poses significant current and projected risks to Zambia, particularly to rural communities and landscapes comprising mosaics of agriculture and forests/woodlands. Climate forecast trends indicate a shorter duration of the rainy season, higher rainfall variability and a delayed onset of the rainy season, along with a hotter and drier dry season and increased frequency and intensity of extreme weather events (such as droughts, dry spells and floods). Communities that are reliant on forests and agriculture, such as those in the Western Province and Eastern Province, are particularly vulnerable to climate change and climate variability (high exposure, high sensitivity), especially those relying on rain-fed crop production and woodlands. Climate shocks are increasingly leading to crop failures and reduction in agricultural productivity, contributing to food insecurity and generally loss of livelihoods, while also affect the health of forests and woodlands.

Consequently, the rich biodiversity that underpins the flow of ecosystem services to rural communities in Zambia is under pressure from encroachment of woodlands for agriculture, inappropriate use of fire, and the excessive harvesting of forest products that are supposed to help facilitate the infiltration of rainwater as well as prevent erosion. As expected, these changes are leading to a decline in the flow of ecosystem services in most rural areas of Zambia, exacerbating poverty, and food insecurity, altogether increasing ecosystem vulnerability to climate change.

The continued degradation of woodlands along with declining production yields pose a serious obstacle to eliminating poverty and improving food security, and adversely affect the ability of women and men farmers, and local communities to adapt to the impacts of climate change. Unfortunately, these communities and the institutions that support them have low adaptive capacities, particularly at sub-national levels.

Enhancing climate resilience through the long-term supply of ecosystem services from farm and woodland requires new landscape approaches and new organizational approaches that include and improve the inclusive participation of local people, particularly women, in sustainable woodland and farm management. Water management needs to be addressed in a context of climate change, as the strong dependence on rain fed agriculture threatens rural livelihoods exposed to drought risks.

In this regard, the project aims at engaging a supplier to for the supply of Tank stands for the 55 existing functioning boreholes that were recommended for upgrading to motorized mechanisms and use them domestic and irrigation purposes.

2.0 RATIONALE AND JUSTIFICATION FOR CONDUCTING A PUMPING TEST ACTIVITY ON EXISTING BOREHOLES

The key negative environmental changes that have occurred across the project landscapes, as pointed out by the various stakeholders, are: Drying of most perennial streams and rivers: Most waterways have become seasonal due to severe droughts, Increased frequency and severity of droughts and elevated seasonal temperatures leading to increased agricultural crop failure and death of livestock hence posing a serious obstacle to eliminating poverty and improving food security, and adversely affects the ability of women, youth and men farmers, and local communities to adapt to the impacts of climate change. Women and children in the communities face challenges to pump water as it requires much energy and also distances to the water points.

During the baseline data collection of existing water points for both surface and groundwater resources, concerns were raised about the increasing water demand leading to a fight for water for both humans and animal population. Water is drawn from hand pumps which is causing a lot of challenges for women and children because it requires a lot of energy to pump.

Hence, there is need to erect tank stands were tanks will be mounted and filled with water from the motorized boreholes to increase farmers’ capacity to increase yields and limit the detrimental consequences of dry spells.

3.0 OBJECTIVES

The main objectives of the assignment will be to:

• To supply and install 55 tank stands for the recommended existing functioning boreholes in Nyimba, Petauke, Lusangazi, Mwandi, Sesheke and Sioma districts;

4.0 EXPECTED RESULTS/DELIVERABLES

The expected results/deliverables will be: –

• 55 tank stands delivered to respective sites by the supplier;
• 55 tank stands erected in Nyimba, Petauke, Lusangazi, Mwandi, Sesheke and Sioma districts.

5.0 SPECIFICATIONS AND QUANTITIES

DRAWINGS FOR THE TANK STANDS

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COORDINATES FOR THE INSTALLATION SITES

Application Process

WWF Zambia will be considering quotations for borehole drilling. All quotations must be received by email address stated below no later than:

1. Date and time: 6^th November  2024 at 5 pm
2. Email address:zcoprocurement@wwfzam.org
3. Subject: GEF FAO – Supply, Fabrication and Installation of Tank stands – Eastern / Western Province
4. NOTE: IF BIDDER IS INTERESTED TO BID FOR BOTH PROVINCES, THE SUBMISSIONS SHOULD NOT BE CONSOLIDATED IN ONE BUT RATHER SEPERATED ALL INCLUSIVE OF MOBILIZATION COSTS.

Instructions to bidding suppliers:

Language for RFQ: English

All prices should be quoted in ZMW

Suppliers should attach the following documents

1. PACRA Certificate of Registration
2. Valid ZRA Tax Clearance Certificate
3. Valid trading license (s)
4. Evidence of Similar Works done
5. Provide 3 written client references

Quotations will be rejected under the following:

1. Incomplete submission
2. Not meeting required specifications
3. Request for quotes received after the closing date

Payment terms: 50% upon signing of the contract, and 50% upon completion and approval.

Evaluation criteria

Quotations shall be evaluated to determine the best value most technically accepted offer that meets WWF Zambia’s delivery schedule requirements:

1. Completeness of submission and Compliance with specification/ technical requirements
2. Estimated time of delivery
3. Best value offered
4. Discounts offered

Purchaser’s Right to Vary Requirements at Time of Award

WWF Zambia reserves the right at the time of making the award of the contract to increase or decrease the number of goods specified in the Request for Quotation without any change in unit price or other terms and conditions.

Additionally, WWF Zambia reserves the right to split the award of tenders on the basis of Geographic location by Province or District.