Summary
Date Posted: Thursday, September 12, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Transport, Stores and Purchasing Officer .

  Stores and Stock Management
Stock Management and accountability of all Aluminium profiles, offcuts, hardware, consumables, and Gaskets.
To conduct Monthly stock takes and maintain all records for all items purchased by the company.
Management of all Goods received Notes for all items purchased by the company
Issuance of all aluminum profiles, offcuts, hardware, consumables and Gaskets on a daily basis for all works and maintenance.
• To correctly record all issuances.
• To maintain all customer client stock records.
• To conduct end of year stock take for Accounting purposes
• To create space and ensure all aluminium profiles, offcuts, hardware, consumables and gaskets are kept neatly in their designated areas and packed away promptly once received.
• Purchasing and Ordering
• To obtain all quotations for all items locally purchased by the company.
• To scrutinize all quotes and always try to get the best most cost effective items and prices.
• To manage all local purchases and ensure all items are purchased in a timely fashion to avoid complete depletion and delay the work efficiency.
• To manage the purchasing of all Marketing materials, Uniforms, PPE, Consumables, Tools Bicycles and parts.
• To manage purchase and distribution of company cellphones and assigned phone numbers and sim cards.
Optimization
• To manage the Optimization of all profiles in order to identify any shortfalls in materials and obtain the best.
• To optimize on all consumables for all Installations and issue all consumables at 1630hrs every day to the installation teams.
• Hardware
• To engrave hardware for record and easy identification of date of installation.
• To safely keep all customer keys.
• To ensure all hardware is packed in order and stores is tidy.
• To ensure hardware stock is above re order levels.
Vehicles
• Managing vehicle maintenance schedule
• Assisting accounts department with managing vehicle tax, fitness, insurance schedule
• Managing Vehicle fuel and Tracking.
• Providing weekly reports on each individual vehicle.
• Ensuring thorough monitoring of fleet using GEOTAB tracking system and picking up on any suspicious activity and red flagging any discrepancies.
• Ensuring there is sufficient funds in the fuel account at all times.
• Issuing fuel for all company vehicles and keeping record of fleet mileage.
• Attending to Vehicle repairs, and maintenance.
• Maintaining files on all vehicles in terms of Service History and Maintenance.
• Dealing with Police, Insurance and recovery of vehicles when company vehicles are involved in accidents.
Office environment and surroundings
Managing and Accounting for:
• Installation consumables
• cleaning materials
• Purchasing of office consumables and stationary.
• Making sure air-conditioning units are periodically maintained
• Filing, scanning and ordering stationary and other supplies
• Data inputting and management of filing
• Refuse waste management
Any other Duties as instructed by Senior Management.
Supporting the Directors in:
• preparation and submission of Employee contracts to the Ministry of Labour
• managing of employee personal files (both electronically and paperbased)
• writing of letters, memo’s and circulars to both an internal and external audience
• preparation of employee ID cards.
Supporting in the management of director’s diaries including:
• Arranging appointments
• Booking of travel tickets
• Booking of hotel accommodation / car hire
Supporting the Finance Officer in:
• Management of Overtime claims for Workshop staff.
• Local supplier payments
• Daily payment receipting, banking and depositing
Supporting the Sales Officer, Maintenance Foreman and Installations Manager in:
• Managing the Maintenance Team.
• Managing the warranties provided for the repairs done.
• Booking of appointments, maintenance appointments and site visits,
• Data inputting.
• Filing of all quotations, Hand over certificates and ensuring all debts are collected.
• Generation of quotations and Proforma invoices (manual and Gineri Quick quote)
• Preparing of material lists and ordering of glass and Aluminium profiles and products.
• Planning, Arranging and organizing Corporate functions, gifts, calendars, etc…

Job Skills: Not Specified

Job Qualifications: Not Specified

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
To apply for this job email your details to v.vidmar@rapidzambia.com 

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