Summary
Date Posted: Wednesday, May 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
Diligent Health Initiatives (DHI) is a non-profit development and civil society organization in Zambia, with unrivaled expertise in public health, strategy, consultancy, development finance, capacity building, and in health and finance systems development/strengthening. DHI is currently recruiting top talent to fill various positions, and interested applicants are expected to email their cover letter and resume to diligent.hrz@gmail.com with the relevant job title in the subject line. The application deadline is 2nd May, 2024. Please note that these positions are subject to availability of funds, and DHI reserves the right to halt the recruitment process at any stage. DHI is an equal opportunity employer, and all applicants will be treated fairly and ethically, regardless of age or gender.

1. Program Manager, Lusaka
The Program Manager will support the Director of Programs and the senior management team (SMT) in implementing work activities and interfacing with beneficiaries and stakeholders on the ground. She/he will be accountable for both technical and programmatic aspects of implementing projects for the DHI. This includes work plan implementation and task deliverables of critical health services and products for HIV, TB, Malaria, and COVID-19 services among others.

Roles and Responsibilities
• Supports SMT in program implementation and grant proposal writing
• Supervise other program staff, community-based volunteers
• Leveraging multiple stakeholders including the Zambian Government and various donors to improve health outcomes on projects and for DHI
• Monitor respective DHI projects and activities performance, with a specific focus on progress toward project goals
• Inputs into the design and implementation of various systems including IMS to ensure implementation with fidelity and to support finance with payments of claims
• Manages technical staff develop abstracts and poster presentations for conferences
• Ensures technical support to DHI districts to ensure data quality audits are conducted
• Assists build technical capacity among staff through on-the-job training and mentorship
• Engaging and coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules
• Managing project team members to identify and resolve issues
• Ensuring project deliverables and ensuring that they adhere to quality standards.
• Preparing status reports by gathering, analyzing, and summarizing relevant information
• Establishing effective project communication plans and ensuring their execution
• Facilitating change requests to ensure that all parties are informed of the impacts

Position Competencies, skills and qualifications
• Master’s degree in monitoring and evaluation, public health or any relevant field will be an added advantage.
• Bachelor’s degree in social science, public health or any relevant field
• Progressively responsible experience in development programs in a senior capacity
• At least 7 years of demonstrated experience in HIV, TB, and Malaria, public health program implementation
• Demonstrated knowledge, skills, and experience in systems building and implementation
• Excellent Computer skills- Excel, MS Word & PowerPoint
• Strong communication skills
• Demonstrated supervisory experience
• Desirable experience with various donors funding rules and regulations.
Supervision and Reporting
The PM will report to the Director Programmes

2. Program Coordinator, Lusaka
The Program Coordinator (PC) will support both the PM and the Director of Programs in implementing work activities and interfacing with beneficiaries and stakeholders on the ground. He is accountable for both technical and programmatic aspects of implementing projects for the DHI. This includes work plan implementation and task deliverables of critical health services and products for HIV, TB, and Malaria services.

Roles and Responsibilities
• Supports DHI and SMT team in particular the Program Manager and SMT in program implementation and grant proposal writing
• Supervise community-based volunteers
• Support monitoring of respective DHI projects and activities performance, with a specific focus on progress toward project goals
• Inputs into the design and implementation of various systems including community led information management system (CLIMS) to ensure implementation with fidelity and to support finance with payments of claims
• Supports the PM in technical staff development of abstracts and poster presentations
• Ensures technical support to DHI districts to ensure data quality audits are conducted
• Assists build technical capacity among staff through on-the-job training and mentoring
• Engaging and coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules
• Managing project team members to identify and resolve issues
• Ensuring project deliverables and ensuring that they adhere to quality standards
• Preparing status reports by gathering, analyzing, and summarizing relevant information
• Establishing effective project communication plans and ensuring their execution
• Facilitating change requests to ensure that all parties are informed of the impacts

Position Competencies, skills and qualifications
• Diploma in education, social science, public health or any other relevant field
• Progressively responsible experience in development programs
• At least 5 years of demonstrated experience in HIV, TB, and Malaria, public health program implementation
• Demonstrated knowledge, skills, and experience in systems building and implementation
• Excellent Computer skills – Excel, MS Word & PowerPoint
• Strong communication skills
• Demonstrated supervisory experience
• Desirable experience with various donors funding rules and regulations.
Supervision and Reporting
The PC will report to the PM

3. Provincial Programme Coordinator – Northwestern Province
The Provincial Programme Coordinator (PPC) will be situated in Solwezi, Northwestern Province and will be the lead point of contact DHI’s programmatic and M&E tasks in technical areas, including program implementation, community-led monitoring, Disease surveillance and Provincial/District/Community dialogue meetings.

Roles and Responsibilities
• Providing supervision and overall leadership for DHI’s work in the Province
• Gathering feedback from care recipients, including men, women, adolescents, people with disabilities, and key populations in Solwezi, Mushindamo, Lumwana, and Mwinilunga while supporting similar activities in Kasempa, Mufumbwe, and Kabompo
• Analyzing data and disseminating information to DHI, lead recipients, donors, and the Ministry of Health (PHO) at Provincial, district, and facility levels, and with other partners implementing HIV-related programs in the province
• Participating in stakeholder meetings on public health issues, such as COVID-19, Malaria and HIV service delivery and improvement, across all levels of the health service delivery system
• Participating in the training of CLM Facilitators and building capacity in the District Facilitators to ensure that all forms received are accurately completed
• Analyzing received data to identify constraints in specific health facilities, as well as possible solutions suggested by the receivers of care
• Participating in reviewing CLM tools, databases, and management along with other stakeholders including NAC and other CLM implementing organizations
• Preparing timely monthly reports to be shared with DHI Management, MoH, the Lead Recipient, and other stakeholders
• Developing presentations for stakeholder meetings to share data, constraints, and solutions proposed by the receivers of care
• Developing and maintaining strong working relationships with the Ministry of Health at provincial and district levels, as well as other partners, through participation in Provincial/District Integrated Meetings and Technical Working Groups.

Position Competencies, skills and qualifications
• Applicants must hold a Bachelor’s degree in health or a social science
• An additional qualification in M&E is added advantage
• Added community level research experience is preferred
• A minimum of five years of relevant work experience in a similar position, including data entry, analysis, and reporting, is required
• Proficiency and experience working with Advanced Excel and electronic data collection tools is a must
• Candidates should possess strong diagnostic and analytical skills
• Effective presentation skills, inclusive of the development of power point presentations and an ability to speak publicly, are essential.
• Applicants should be able to adapt M&E data entry and analysis systems to meet changing feedback collection demands.
• Experience in supervising and capacity building is preferred
• Candidates should have a sensitivity to and understanding of the political and ethical issues surrounding HIV prevention, care, and treatment, particularly for key populations
• Excellent written English and oral communication skills at all levels of staff are required, as wells good report writing skills
• Candidates residing in or with previous work experience in the targeted Province, (North-Western) are preferred

Supervision and Reporting
• The Provincial Programme Coordinator will report to the Program Manager

4. Program Associate – Northwestern Province
The DHI program associates will be situated in Mufumbwe, Northwestern Province and will undertake programmatic and M&E tasks in technical areas, including program implementation, community-led monitoring, Disease surveillance and Community dialogue meetings

Roles and Responsibilities
• Gathering feedback from care recipients, including men, women, adolescents, people with disabilities, and key populations in Kasempa, Mufumbwe, and Kabompo while providing support to the Provincial Programme Coordinator with other responsibilities
• Analyzing data and disseminating information to DHI, lead recipients, donors, and the Ministry of Health at district and facility level, as well as partners implementing HIV-related programs in the province
• Participating in stakeholder meetings on public health issues, such as COVID-19, Malaria and HIV service delivery and improvement, across all levels of the health service delivery system
• Participating in the training of CLM Facilitators and building capacity in the District Facilitators to ensure that all forms received are accurately completed
• Analyzing received data to identify constraints in specific health facilities, as well as possible solutions suggested by the receivers of care
• Participating in reviewing CLM tools, databases, and management along with other stakeholders including NAC and other CLM implementing organizations
• Preparing timely monthly reports to be shared with DHI Management, MoH, and other stakeholders
• Developing presentations for stakeholder meetings to share data, constraints, and solutions proposed by the receivers of care
• Developing and maintaining strong working relationships with the Ministry of Health at provincial and district levels, as well as other partners, through participation in Provincial/District Integrated Meetings and Technical Working Groups.

Position Competencies, skills and qualifications
• Applicants must hold a Bachelor’s degree in health or a social science
• An additional qualification in M&E is added advantage
• Added community level research experience is preferred
• A minimum of three years of relevant work experience in a similar position, including data entry, analysis, and reporting, is required
• Proficiency and experience working with Advanced Excel and electronic data collection tools is a must
• Candidates should possess strong diagnostic and analytical skills
• Effective presentation skills, inclusive of the development of power point presentations and an ability to speak publicly, are essential.
• Applicants should be able to adapt M&E data entry and analysis systems to meet changing feedback collection demands.
• Experience in supervising and capacity building is preferred
• Candidates should have a sensitivity to and understanding of the political and ethical issues surrounding HIV prevention, care, and treatment, particularly for key populations
• Excellent written English and oral communication skills at all levels of staff are required, as wells good report writing skills
• Candidates residing in or with previous work experience in the targeted Province, (North-Western) are preferred
Supervision and Reporting
• The PA will report to the Provincial Programme Coordinator

5. Strategic Information, IT and Logistics Manager, Lusaka
The strategic information and Logistics Manager (SILM) assists the DSI in monitoring and evaluating (M&E) activities, logistics and IT systems working at corporate and project levels depending on activity and funding. Additionally, the SILM will also oversee fleet and transport operations, including vehicles, logistics and admin tasks.

Roles and Responsibilities
• Assist in the implementation of the M&E system to measure program activities
• Work in close collaboration with the M&E officers and provide direct supervision
• Manage DHI logistics and the fleet
• Prepare M & E tools, case study data packs, and other materials for workshops and mentorship sessions
• Support data collection at workshops, mentorship sessions, and other program activities
• Ensure accuracy of data capture
• Assist with coding and transcription of qualitative data
• Enter program data into program databases and perform quality control on entered data
• Collaborate with database developer to support maintenance and revisions to M&E database
• Ensure secure storage of electronic and hard-copy program data and information. Synthesize findings and support authorship and dissemination of reports
• Support implementation of the project’s knowledge management system
• Assist in the production of informational materials, presentations, and publications
• Coordinate efforts and collaborate with stakeholders to conduct data audits
• Other duties as assigned

Position Competencies, skills and qualifications
• A diploma or bachelor’s Degree or higher in business, logistics, M&E, or any related field and 7 years of experience in monitoring and evaluations, administration and/or logistics or a related field.
• Understanding of M&E tools and systems.
• High level of computer literacy in Excel.
• Strong representational and interpersonal skills and a detail-oriented person
• Good written and verbal communication and presentation skills in English.
• Ability to train and make presentations at various fora
• Strong initiative and self-motivation required, with a commitment to teamwork.
• Experience working with an NGO preferred.
Supervision and Reporting
The SILM will report to the Director – Strategic Information and the CFO

6. Finance and Administration Manager, Lusaka
The Finance Manager supports the CFO, SMT and DHI in ensuring compliance, proper financial system function and compliance with statutory and donor requirements.

Roles and Responsibilities
• Provides oversight of financial management and expenditures for DHI and donor projects
• Assist the CFO in providing financial and compliance guidance during the work-plan budgeting
• Conduct payroll and ensure allocation of payroll costs to appropriate general ledger accounts;
• Support the development of the annual budget for operations support with guidance and feedback from senior management;
• In collaboration with the technical staff, participate in the development of the budget for technical activities and ensure budget accuracy reflecting the approved work plan;
• Ensure that the Chart of Accounts supports the tracking and production of various project, overhead and corporate expenditures
• Manage budget tracking and projections and prepare routine financial reports (monthly, quarterly, annual) and manage relationships with the banks
• Implement and monitor effective financial management systems and rigorous internal controls to ensure that all financial reporting is accurate, cost efficient and transparent, ensuring compliance with donors and regulations, DHI policy and local laws at all times;
• Monitor and track project income and expenditure against budget and regular updating of projections;
• Monitor use of DHI Chart of Accounts and ensure a culture of compliance and monitor and supervise internal audits and compliance checks, implement corrective action plans;
• Ensure compliance with ZRA, NAPSA and other statutory returns at all times;
• Review all project financial policies, procedures, and issues, prior to dissemination to project staff, donor and partners;
• Support the CFO in audit preparation and work closely with Auditors and other DHI Finance leads;
• Oversee monthly financial reporting, assuring accuracy, compliance and timeliness including: review of the Quick-books database, perform bank account and petty cash reconciliations;

Position Competencies, skills and qualifications
• Bachelor’s in finance, accounting, business, economics or related field with a minimum of 7 years of direct work experience in financial, grants or contracts management in Zambia with senior-level responsibility for project administration and finance.
• Full ACCA or CIMA Qualification or Equivalent ZICA membership is mandatory
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Ability to take initiative and lead teams. Supervisory, coaching and management experience required.
• Proficiency in Microsoft Word and Excel required.
Supervision and Reporting
The Finance Manager will report to the CFO

7. Assistant Finance and Administration Manager, Lusaka
The Finance Manager supports the FM, CFO, SMT and DHI in ensuring compliance, proper financial system function and compliance with statutory and donor requirements. This position will offer support to the Finance Manager and the support operations and admin tasks.

Roles and Responsibilities
• Provides oversight of financial management and expenditures for DHI and donor projects
• Assist the FM, GM and the CFO in providing financial and compliance guidance during the work-plan budgeting
• Conduct payroll and ensure allocation of payroll costs to appropriate general ledger accounts;
• Support the development of the annual budget for operations support with guidance and feedback from senior management;
• In collaboration with the technical staff, participate in the development of the budget for technical activities and ensure budget accuracy reflecting the approved work plan;
• Ensure that the Chart of Accounts supports the tracking and production of various project, overhead and corporate expenditures
• Manage budget tracking and projections and prepare routine financial reports (monthly, quarterly, annual) and manage relationships with the banks
• Implement and monitor effective financial management systems and rigorous internal controls to ensure that all financial reporting is accurate, cost efficient and transparent, ensuring compliance with donors and regulations, DHI policy and local laws at all times;
• Monitor and track project income and expenditure against budget and regular updating of projections;
• Monitor use of DHI Chart of Accounts and ensure a culture of compliance and monitor and supervise internal audits and compliance checks, implement corrective action plans;
• Ensure compliance with ZRA, NAPSA and other statutory returns at all times;
• Review all project financial policies, procedures, and issues, prior to dissemination to project staff, donor and partners;
• Support the CFO in audit preparation and work closely with Auditors and other DHI Finance leads;
• Oversee monthly financial reporting, assuring accuracy, compliance and timeliness including: review of the Quick-books database, perform bank account and petty cash reconciliations;

Position Competencies, skills and qualifications
• Bachelor’s degree or equivalent in finance, accounting, business, economics or related field with a minimum of 5 years of direct work experience in financial, grants or contracts management in Zambia with mid-level responsibility for project administration and finance.
• ZICA, ACCA or CIMA part qualification, ZICA membership is mandatory
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Ability to take initiative and lead teams. Supervisory, coaching and management experience required.
• Proficiency in Microsoft Word and Excel required.
Supervision and Reporting
The Assistant Finance Manager will report to the FM and CFO

8. Grants, Risk and Compliance Specialist, Lusaka
The Grants, Risk and Compliance Manager supports the CFO and DHI in ensuring grant monitoring, internal audit and compliance with statutory and donor requirements, spot checking the finance, operations and program functions.

Roles and Responsibilities
• Adhere to DHI’s personnel, program, finance, operations, and fraud management policies.
• Review grant agreements against DHI systems and policies. Identifying the gaps and assisting in developing systems and procedures that would enable full compliance with the contractual obligations
• Understand and monitor contractual sub-recipient special award condition requirements
• Review and reconcile monthly sub-award financial reports, supporting documents and cash advance requests. Provide feedback to the sub-recipients on the status of their financial reports
• Conduct sub-recipient field reviews of financial transactions, checking for compliance with the award regulations, local laws, and sub-recipient policies and procedures. Provide a report and status of log issues for the period under review
• Conduct sub-recipient capacity-building activities based on findings of the reviews of financial records and reporting
• Prepare payments for sub-recipients monthly and liaise with finance to ensure timely advances, reconciliations, and/or invoicing
• Upload all the sub-recipient invoices/financial reports on one drive and keep physical files updated
• Manage sub-award compliance and process sub-award modifications. With the guidance of the supervisor, prepare sub-award modifications for any changes to the sub-award, ensuring dual execution and complete files. Review and keep an up-to-date sub-recipient budget and obligation tracking
• Oversee the annual and final sub-award financial closeouts
• Liaise with DHI Finance Manager on project-specific compliance spot checks.
• Spot check program, financial, procurement, and other documentation/transactions for the project
• Perform other audit-related functions as assigned by the CFO when the need arises.
• Review Procurement files and procurement processes periodically for high-value amounts
• To ensure that adequate financial control measures are implemented
• Provide budgetary control information related to program financial burn rates

Position Competencies, skills and qualifications
• Bachelor’s in finance, accounting, business, economics or related field with a minimum of 7 years of direct work experience in financial, grants or contracts management in Zambia with senior-level responsibility for project administration and finance.
• Full ACCA or CIMA Qualification or Equivalent, ZICA membership is mandatory
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Ability to take initiative and lead teams. Supervisory, coaching and management experience required.
• Proficiency in Microsoft Word and Excel required.

Supervision and Reporting
The Grants, Risk and Compliance Manager will report to the CFO

9. Human Resource Manager, Lusaka
The Human resource manager will serve as a specialist and will be responsible for developing and managing an HR program in the areas of recruitment, onboarding and orientation, leave management performance management, disciplinary, payroll administration and child safeguarding (focal person), benefits and welfare administration, employee relations, policies & procedures, leave management, safety and security.

Roles and Responsibilities
• In collaboration with the finance and operations team and senior management, maintain the employee manual, safety and security manual, and code of ethics. Ensure all staff are familiar with the information and receive updates as needed, membership of ZIHRM is mandatory
• Coordinate recruitment & placement – (i.e. reference checks, interviews, coordinating related payments, employment agreements & offer letters, preparation of notices and advertisements for vacant staff positions)
• Ensures accurate and timely processing of payroll updates/ inputs including new hires, terminations and changes to pay rates
• Oversee child safeguarding culture- promote, support and monitor internal reporting processes
• Training and development- including but not limited to ensuring all staff understand and comply with the organisation’s ethics policy
• Maintain accurate and updated personnel files (hard/soft copies), leave records, and coordinate various employee relation initiatives – i.e. orientation, annual performance assessments, exit interviews, etc.
• Staff welfare/benefits administration– medical aid, processing death grants/benefits, education & uniform allowances, GLA & GAP claims
• Ensure that visas, residential permits, and other legal requirements of potential consultants are handled appropriately
• Coordinate consultant recruitment, draft consultant contracts and ensure that contracts are signed by both parties
• Oversee employee disciplinary meetings investigations and terminations (in compliance with the local labour laws)
• Keep abreast of any changes in local laws and regulations having an impact on HR policy and incorporate such changes into the employment manual as may be required
• Implement and/or adhere to DHI’s personnel, financial, operations and fraud management policies and perform other duties as assigned by other senior staff.

Position Competencies, skills and qualifications
• Bachelors in HR, management, business or related field with a minimum of 7 years of direct work experience in human resource and personnel management
• Paid up member of the Zambia Institute of Human Resource Management
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Experience maintaining HR and personnel files
• Proficiency in Microsoft Word and Excel required.
Supervision and Reporting
The HR Manager will report to the CFO

10. Accountant
The accountant supports the Finance Manager, Assistant Finance Manager and the CFO in ensuring compliance, proper financial system function and compliance with statutory and donor requirements.

Roles and Responsibilities
• Processes transactions in line with DHI and donor requirements
• Assist the Finance Manager in providing financial and compliance guidance during the work-plan budgeting
• Helps payroll processing and ensure posting of payroll costs to appropriate general ledger accounts;
• Inputs into developing of annual budget for operations support, with guidance and feedback from Finance and Grants Manager
• Chart of Accounts tracking and production of various project and corporate expenditures
• Manage budget tracking and projections and prepare routine financial reports (monthly, quarterly, annual) and manage relationships with the banks
• Ensure effective financial management systems and rigorous internal controls to ensure that all financial reporting is accurate, cost-efficient and transparent, ensuring compliance with donors and regulations, DHI policy and local laws at all times;
• Monitor and track project income and expenditure against budget and regular updating of projections;
• Use DHI Chart of Accounts in transaction processing
• Ensure compliance with ZRA, NAPSA and other statutory returns at all times;
• Complying with all project financial policies, procedures, and issues, prior to dissemination to project staff, donor and partners;
• Support the Finance Manager in audit preparation and work closely with Auditors
• Prepare monthly financial reporting, assuring accuracy, compliance and timeliness including: review of the Quick-books database, perform bank account and petty cash reconciliations;
• Assist in managing the level of outstanding advances, keeping all advances to under 30 days

Position Competencies, skills and qualifications
• Bachelor’s in finance, accounting, business, economics or related field with a minimum of 5 years of direct work experience in financial, grants or contracts management in Zambia
• ACCA Foundation/intermediate or Equivalent, ZICA membership is required
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Ability to take initiative and lead teams
• Proficiency in Microsoft Word and Excel required.

Supervision and Reporting
The Accountant will report to the Finance Manager

11. Transport and Logistics Assistant
The Transport and Logistics Assistant will support the logistics of DHI by driving staff and undertaking related logistics and admin assignments

Roles and Responsibilities
• Drive and maintain project vehicles – (i.e. take the vehicles in for maintenance and repair when needed), and ensure the safety of the vehicle and passengers. Carry out different inspections of the vehicle before driving such as checking coolant, oils and other fluids.
• Responsible for handling monies and documenting expenditures to support technical activities in the field including, processing of mobile money documentation, payment of participants, lodging and other arrangements.
• Maintain vehicle cleanliness and ensure that servicing schedules and reporting of any maintenance needs are done on a timely basis.
• Ensure that vehicle mileage is indicated on the front of every fuel receipt and receipts should be submitted appropriately.
• Maintain vehicle log books daily by noting date, destination, departure and arrival times and submit reports as requested by the Senior Transport Logistics Assistant.
• Drive DHI staff members and consultants to sites as needed and deliver documents to various locations as directed by project staff.
• Provide administrative assistance support to the technical and administration teams vis-à-vis photocopying, scanning, faxing, front office duties and other tasks as directed by the Senior Transport Logistics Assistant
• Perform other administrative tasks on behalf of the project including but not limited to: purchasing, collecting goods, documents or mails, making administrative arrangements and handling payments (if needed);
• Act as a representative of the project, at all times being responsive and providing courteous support to visitors, clients and partners.
• Provide off-hours transport support, including weekend pickup and drop-off of project and consultant staff as needed.
• Implement and adhere to DHI’s transport policies.
• Perform other duties as assigned by the Senior staff.

Position Competencies, skills and qualifications
• Minimum grade 12 certificate, any added qualification will be a plus
• Valid SADC license with at least 5 years of driving experience
• Experience with basic financial clerical roles
• Knowledge of and ability to carry out basic computer functions
• Ability to take initiative
• Basic knowledge of Microsoft Word and Excel required.
Supervision and Reporting
The TOA will report to the SILM and the AFM

12. Procurement Specialist
The Procurement Manager (PM) will work closely with all units, including Program, Finance and Administration teams to manage the procurement cycle, ensuring compliance with DHI and various donor rules and regulations and obtaining value for money and demonstrating clear savings with no compromise in quality.

Roles and Responsibilities
• Supervise the Procurement team, including the development of individual roles and responsibilities, definition of tasks, development, and documentation of professional development plans, and conducting performance appraisals with supervisors
• Prepare proposal documents; undertake bid analysis evaluations, placements, and management of issuance of contracts
• Ensure all purchase orders are raised in compliance with DHI policies and donor regulations
• Maintain auditable records for all procured items, including all supporting documentation: PRs, RFQs, RFPS, RFAs where applicable, bid evaluations with the negotiation memorandum, purchase orders, invoices, and proofs of delivery
• Act as a focal point of interaction with the DHI team in all areas concerning procurement
• Where appropriate, establish pre-qualified vendors and coordinate for any pre-qualification procurements needed for recurring goods/services (e.g. hotels, stationeries, printing, etc.)
• Train staff on and reinforce procurement policies and procedures, ensuring that staff develops the capacity to follow all applicable procurement rules correctly.
• Following verification of satisfactory receipt of goods or services, submit timely and complete payment documentation to DHI Finance staff
• Provide monthly cash flow needs for local procurement to the Finance team in line with respective team budgets to ensure timely payment of local suppliers
• Monitor supplier performance and provide input into the supplier management process.
• Prepare annual value-added taxes (VAT) report
• Produce periodic status reports on procurement as required by DHI and donors
• Implement and adhere to DHI’s procurement procedures, including the upholding of diligent and ethical standards
• Perform other duties as assigned by the CFO or other senior staff

Position Competencies, skills and qualifications
• Bachelor’s Degree or higher in Purchasing and Supply logistics or any related field and 7 years of experience in procurement of goods and services, membership of CIPS and ZIPS is mandatory
• Understanding of strategic sourcing
• General understanding of supply chain including planning and inventory
• Strong representational and interpersonal skills and a detail-oriented person
• Good written and verbal communication and presentation skills in English
• Proficiency in Microsoft Word and Excel required
• Strong initiative and self-motivation required, with a commitment to teamwork.
• Experience working with an NGO preferred
• Paid-up member of ZIPS
Supervision and Reporting
The Procurement Manager will report to the CFO

13. Strategic Information Officer
The strategic information Office assists the SILM, DP and the DSI in monitoring and evaluating (M&E) activities for Diligent Health Initiatives (DHI) and will work at project level.

Roles and Responsibilities
• Assist in the implementation of the M&E system to measure program activities
• Work in close collaboration with the SILM and the DSI officers and provide direct supervision
• Manage DHI logistics and the fleet
• Prepare M & E tools, case study data packs, and other materials for workshops and mentorship sessions
• Support data collection at workshops, mentorship sessions, and other program activities
• Ensure accuracy of data capture
• Assist with coding and transcription of qualitative data
• Enter program data into program databases and perform quality control on entered data
• Collaborate with database developer to support maintenance and revisions to M&E database
• Ensure secure storage of electronic and hard-copy program data and information. Synthesize findings and support authorship and dissemination of reports
• Support implementation of the project’s knowledge management system
• Assist in the production of informational materials, presentations, and publications
• Coordinate efforts and collaborate with stakeholders to conduct data audits
• Other duties as assigned

Position Competencies, skills and qualifications
• Diploma, Bachelor’s Degree or higher in business, IT, M&E or any related field and 3 years of experience in monitoring and evaluations.
• Understanding of M&E tools and systems
• High level of computer literacy in excel.
• Strong representational and interpersonal skills and a detail-oriented person
• Good written and verbal communication and presentation skills in English.
• Ability to train and make presentations at various fora
• Strong initiative and self-motivation required, with a commitment to teamwork.
• Experience working with an NGO preferred.
Supervision and Reporting
The SIO will report to the SILM

14. Administrative Officer
The Administrative Assistant will support the SILM, PM, GM, AFM and FM to ensure that all administrative tasks are managed with high fidelity and quality and in accordance with DHI policy and respective donor rules and regulations.

Roles and Responsibilities
• To maintain all general DHI documentation, including E-filing
• Coordinate activities, correspondence, and communication for the DHI Corporate and project office
• Providing Logistics/Administrative support for DHI offices, booking of hotel venues, accommodation for meetings and workshops, and preparing/organizing meeting and workshop materials
• Maintaining accurate up-to-date stock records and implementing a strict stock control system for all DHI inventory including office supplies, stationery & consumables, and ensuring that procurement requests for replenishments are made in a timely manner
• Assist in obtaining quotations, compiling and analyzing cost information and data to assist in the selection of vendors including preferred vendors for stationary, supplies, outside services, and update information periodically
• Maintain a database of preferred hotels, lodges, and venues obtaining feedback from project staff to keep information current and updated
• Manage the Accommodation and Invoice tracker
• Arrange and prepare documents and supervise the photocopying and printing of materials for the project as required
• Facilitate both local & international travel arrangements for DHI staff as required
• Maintain and distribute an up-to-date directory of DHI staff and stakeholder contact information
• Provide assistance with the collection of invoices for onward processing of payments in line with the Budget
• Supervise the management of the front desk and welcome all visitors to DHI
• Support visitors to the project with office support facilities;
• Maintain and coordinate meetings and staff minutes
• Maintain a schedule of mail and documents and visitor records
• Carry out any other administrative work assigned by the supervisor

Position Competencies, skills and qualifications
• Diploma in Business Administration or equivalent
• At least 3 years in an administration or similar role
• Experience with various donor rules and regulations
• Excellent verbal and written English
• Proven record of systems strengthening and internal controls
• Strong client-oriented service inclination and exemplary interpersonal skills
• Proficiency in Microsoft Word and Excel required
• Strong initiative and self-motivation required, with a commitment to teamwork
• Demonstrated ability to manage time and perform to a strict deadline
Supervision and Reporting
The AO will report to the IT and Admin Manager

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• To apply for this job email your details to diligent.hrz@gmail.com 

All Jobs

QUICK ALERT SUBSCRIPTION