Vacancy title:
Warehouse & Logistics Coordinator

Jobs at:
Partners In Health

Deadline of this Job:
9th October 2018

Duty Station:
Butare,Rwanda

Summary
Date Posted: 25th September 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:
The Warehouse & Logistics Coordinator (WLC) is responsible for ensuring that both the warehouse and campus logistics are run efficiently according to the standard operating procedures, as well as to ensure that the online inventory management system is kept up to date on a daily basis. Furthermore, it is the role of the WLC to also ensure that logistics and other store keeping needs throughout the campus are run efficiently.

Overall Responsibilities:

Preparing for January Campus Opening:

Leading up to the January campus opening, the WLC will be responsible for the following:

• Oversee the set up of UGHE’s brand new warehouse
• Coordinate deliveries for the racking, plus other warehouse items and supplies
• Create the systems and reporting forms to be implemented in the warehouse
• Write the warehouse technical manual and standard operating procedures
• Manage the receipt of all major incoming shipments and relevant logistics — both international and local shipments
• Assist the procurement team with all final procurement and necessary logistics for the campus outfit and operations (ie coordinate the receipt of all furniture deliveries, assist in the major campus outfit process, etc.)
• Receive training in our online inventory management system which will be under the main responsibility of the WLC; begin to use that system for receiving and distributing all orders.
  

Day-to-Day Warehouse Operations:

Once the campus is open, the WLC will have the following ongoing responsibilities to fulfill while based full-time in Butaro:

• Coordinate and supervise the activity of the warehouse and overall campus logistics
• Assume full responsibility for the warehouse and its contents
• Manage all stock in coordination with stock owners, both on the physical management side and the administrative
• Ensure that all necessary tools and management procedures are in place in order to avoid losses, excess stock, mismanagement of goods, etc.
• Ensure the warehouse is organized, clean, orderly and secure on a daily basis
• Ensure that all goods are stored appropriately for their required storage conditions (ie cool storage, biohazardous material, food products, etc.)
• Communicate with all necessary parties about stock received and stock distributed
• Update the online inventory management system on a daily basis
• Conduct a monthly random physical inventory of the warehouse cross checking against stock cards and the online inventory management system
• Conduct a full physical inventory each quarter ensuring that all stock cards and online inventory management system are updated accordingly
• Act as the lead during the receipt, cross checking and arrangement of all goods received, communicating in a timely manner to the necessary parties should there be any discrepancies on the packing list and goods received (or damages)
• Coordinate deliveries as requested throughout campus
• Coordinate on all campus logistics as needed or requested by the Campus Operations Manager
• Assist in other logistics or storekeeping needs throughout campus (ie food storage, campus store, cafe, etc.)
• Implement systems to manage campus logistics and continue to improve them over time
  

Qualifications

• 5-7 years experience in warehousing and logistics required
• Bachelor’s degree preferred; background/interest in supply chain, operations, procurement and logistics, and/or global health desired
• Ability to live in Butaro full-time beginning in October (including most weekends) required
• English and Kinyarwanda proficiency required
• Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances
• Advanced organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality
• Ability to effectively work on a team in a complex, fast-paced environment
• Computer skills in word processing, database, and spreadsheet programs; proficiency in Microsoft Office or Google G Suite applications
• Exceptional interpersonal skills including ability to interact professionally with culturally diverse staff, partners, and clients
• Demonstrated maturity and judgment
• Passion for social justice and desire to contribute to global health education
  

Organizational Profile

The University of Global Health Equity (UGHE) is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015 with its flagship degree program: the Master of Science in Global Health Delivery. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality health care to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.