Summary
Date Posted: Wednesday, May 19, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Mercy Corps is a non-profit, non-governmental organization based in Portland, Oregon in the United States of America doing humanitarian, relief and development work globally. Since 1979, Mercy Corps has provided more than US$1.95 billion in assistance to people in 107 nations. Supported by headquarters offices in North America and Europe, the agency's unified global programs employ 3,700 staff worldwide and reach nearly 16.7 million people in more than 40 countries.

Scope of Work
Mercy Corps started implementing the AgriFin Accelerate program and operating in Zambia since January, 2017. Mercy Corps requires professional support and guidance of reputable local firm in area of local legislation, compliance with local income tax and labour laws and regulations necessary for MC to function legally and remain compliant as an international NGO in Zambia. The Contractor shall be responsible for the following tasks:

Under fixed price monthly rate to provide the following long-term services:
• Review and submission of payroll returns to relevant tax authority
• Review and submission of all withholding and other tax returns as applicable
• Submitting proof of tax return submissions to Nairobi Finance office through sending scanned copies
• Assist in preparation and filing within mandatory deadlines any other statutory deductions any mandatory government institutions’ reports and returns
• Make follow-ups with ZRA where clarity is needed.
• Prepare and submit all required reporting to the various government institutions
• Advice on mandatory business and other required licenses and/or certifications
• Assist in closing Mercy Corps statutory accounts

Mercy Corps may within the term of the contract request the contractor to provide some additional services not explicitly listed in the SOW but related to services listed under SOW such as assistance with responses to audits beyond the scope above, tax compliance and labour law questions, assist with any regulatory or other changes and amendments to tax, and other registrations, subsequent policy review, etc.), which shall be negotiated separately prior to the engagement and pay in addition to the monthly fixed fee.
The above list is not exhaustive of all tax and legal matters on which MC may require legal advice on and the selected company will be available to discuss any specific issues that the Mercy Corps may have.
As a benefit to MC under this contact, a selected company will share free of charge any updates/company newsletters related to changes or new developments in local legislation and regulations.

Deliverable
Specific deliverables for the services will be formulated against Individual Task Order issued under the Agreement with the selected company. Those will include but will not be limited to:
• Assist with compliance advice and reporting on specific tasks as identified in the individual Task Order
• Interpret legislation Acts, Orders, etc and provide written report/legal advice on their applicability and implementation mechanisms
• Review and/or prepare and file reports with various government institutions as identified in the individual Task Order
• Advice and representation in obtaining registrations/permits/certifications etc as required for Mercy Corps operations and as contracted through the individual Task Order.
• Advice and representation in employment and labour dispute
These are examples of the deliverables, and actual deliverable schedule will be determined against individual Task Order as agreed and signed by both Mercy Corps and a service provider.

Skills and Experience
• Personnel - registered with professional body with right to sign off and produce the above listed documents
• Past performance in similar assignments (minimum of 5 years)
• Strong understanding and experience of working with Zambia Revenue Authority and local authority governing NGOs

Timeline, Budget & Terms of Payment **
This engagement is offered for an initial period of twenty-four months with a possibility of extension.
Qualified companies are requested to submit their cost proposal indicating their rates on a time and material basis. The service fee shall be inclusive of all taxes. Any service fees billed will be subject to withholding tax in accordance to Zambia income tax laws and regulations.
Payment will be made upon completion of the works and acceptance of individual deliverables. Once the deliverables have been accepted by Mercy Corps, the contractor may then submit an invoice. Mercy Corps has no obligation, under any circumstances, to accept services that do not meet the minimum quality standards, as required by Mercy Corps and its donor(s).

Required documentation
Submission checklist:
1. Registration documents
2. Income tax & VAT certificates
3. Technical Proposal - containing information about background of firm, past performance-references, personnel (signed and stamped)
4. Detailed budget/cost proposal – to include hourly/daily rate for each level of personnel (signed and stamped)

Task Manager/Reporting
The selected firm will work under the management of the Senior Finance Officer based in Nairobi.
The final work will be approved by the Finance Manager, Finance & Compliance Director, and Program Director.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

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