Deadline of this Job: 27 October 2022
JOB DETAILS:
HR & Administration Officer (Kapiri)
Reporting to: HR Lead (Zambia) & Group Head of HR & Employee Engagement
Working hours: Monday to Friday plus alternate Saturdays
What makes you the right person for this role?
Our values resonate with you – Humility, Honesty, Continual Improvement, Customer Focus & Safety.
You enjoy working in an agile team and have the ability to work independently, take initiative and ownership on projects. You enjoy working with people and understand that Human Resources is people-centric and that a focus on the employees will yield strong bottom-line results for the business.
Requirements:-
• Bachelors degree in relevant field (Diploma with relevant experience)
• 3 – 5 years experience as an HR Generalist (important)
Roles & Responsibilities:-
• Recruitment
• Working with Driver Management team in recruiting drivers locally (Driver & Workshop recruitment)
• Onboarding & Induction
• Ensure orientation of all new employees is done and recorded appropriately
• Applying for and securing all work permits; keeping these up to date for all expatriate staff
• Filling and Documentation
• Preparing and maintaining clean HR files for all staff including employee contracts, CVs, certificates e.t.c.
• Provides payroll information by daily capturing changes in employee life events
• Processing employee contracts. – Drivers and Workshop
• Works with HRM, Driver trainer to ensure all training records are updated.
• Legal
• Taking part in disciplinary matters and cases, especially attending disciplinary meetings with HR consultant and ensuring required paperwork and record is up to date.
• HR Reporting
• Work together with accounts department in making follow-ups for collections for money owed to the company by employees.
• Working closely with HRM in conducting leave, health benefit, and general file audits, and Performance management.
• Employee wellness.
• Administration
• Training administration
• General facility management including but not limited to the office.
• Maintaining office filing for documents and ensuring safe custody.
• Closely monitoring the office notice board and ensuring it is updated with the latest and most important information.
• Ensure all due diligence for the company and all vehicles, motorcycles, trucks, and trailers are updated on time.
• Maintain office equipment, stationery, and consumables
• Receiving company guests, arranging for their transport and accommodation.
• Guiding and supervising support staff on daily basis to ensure efficiency and effectiveness.
• Guards
• Office
• Runners.
• Documenting and circulating minutes for general and morning meetings.
• Collecting and dispatching documents from/to suppliers.
• Any other admin duty may be assigned from time to time.
• Health, Safety, Environment, and Quality
• Actively support the Alistair Group Health, Safety, Environment, and Quality vision and values.
Deadline of this Job: 17 October 2022
JOB DETAILS:
Full Time
• Lusaka, Zambia
• Posted 2 hours ago
• Closes: October 17, 2022
John Snow Health Zambia Limited
Position Description:
The Human Resource Assistant contributes to the accomplishment of Human Resources practices and objectives in managing the full employee life cycle from recruitment, induction to exit and also in providing administrative support in the day-to-day running of the Human Resource Office.
Main Responsibilities
• Assists with placement of adverts for facilitating recruitment
• Assists with contacting shortlisted candidates and arranging for interviews
• Assists with background checks for selected candidates and mails out the candidate offer letter package as requested and tracks return
• Prepares all documentation required for employee sign-on onto payroll
• Processes enrolments, changes, and terminations of participants in all benefit plans and programs
• Assist to maintain HR records through a documented filing system based on the “easy to retrieve” principle.
• Assist employees with any benefit claim issues
• Assists with employee orientation
• Prints out attendance timesheets every 27th of the month and makes follow-ups on employees who have not completed these.
• Responsible for updating, and reconciling all staff records/bills for Medical insurance, GLA, GPA and Workers’ Compensation Fund and NHIMA
• Files all compliance reports.
• Assists with VISA and Work Permit applications
• Facilitates for sign off of exit checklist by Supervisor, IT and other departments for employees leaving the organization.
Qualifications
• Grade 12
• Diploma/Degree in HR Management or equivalent
• Minimum three years of working experience
• Fully paid up Member of Zambia Institute of Human Resource Management
• Demonstrated ability to manage time and perform to strict deadlines;
• Ability to manage office equipment like computers, fax machines and projectors;
• Good record filing and secretarial skills;
• Proficient in Microsoft Word, Excel, and PowerPoint software;
• Ability to multi-task with a high level of accuracy and attention to detail;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills; and
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality and integrity at all times.
JOB DETAILS:
Full Time
• Lusaka, Zambia
• Posted 2 hours ago
• Closes: October 17, 2022
John Snow Health Zambia Limited
Position Description:
The Human Resource Assistant contributes to the accomplishment of Human Resources practices and objectives in managing the full employee life cycle from recruitment, induction to exit and also in providing administrative support in the day-to-day running of the Human Resource Office.
Main Responsibilities
• Assists with placement of adverts for facilitating recruitment
• Assists with contacting shortlisted candidates and arranging for interviews
• Assists with background checks for selected candidates and mails out the candidate offer letter package as requested and tracks return
• Prepares all documentation required for employee sign-on onto payroll
• Processes enrolments, changes, and terminations of participants in all benefit plans and programs
• Assist to maintain HR records through a documented filing system based on the “easy to retrieve” principle.
• Assist employees with any benefit claim issues
• Assists with employee orientation
• Prints out attendance timesheets every 27th of the month and makes follow-ups on employees who have not completed these.
• Responsible for updating, and reconciling all staff records/bills for Medical insurance, GLA, GPA and Workers’ Compensation Fund and NHIMA
• Files all compliance reports.
• Assists with VISA and Work Permit applications
• Facilitates for sign off of exit checklist by Supervisor, IT and other departments for employees leaving the organization.
Qualifications
• Grade 12
• Diploma/Degree in HR Management or equivalent
• Minimum three years of working experience
• Fully paid up Member of Zambia Institute of Human Resource Management
• Demonstrated ability to manage time and perform to strict deadlines;
• Ability to manage office equipment like computers, fax machines and projectors;
• Good record filing and secretarial skills;
• Proficient in Microsoft Word, Excel, and PowerPoint software;
• Ability to multi-task with a high level of accuracy and attention to detail;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills; and
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality and integrity at all times.
Deadline of this Job: 24 October 2022
Job Description
1. According to the company’s business development needs, timely development or adjustment of personnel recruitment plan, to complete the recruitment targets, to meet the needs of various departments hiring.
2. Dynamic management of performance appraisal: optimization and implementation of performance system, coordination and organization to complete the adjustment of the company’s performance evaluation standards to make them more in line with the requirements of different stages; guidance to the heads of departments to carry out evaluation work, organization and implementation of performance evaluation interviews.
3. Employee relations: management of the procedures related to the entry, transfer and departure of employees, early warning and handling of labor issues, etc.
4. Relevant data collection, summary, and formation of HR analysis reports, providing reasonable suggestions.
5. Staff training: arrange staff training and help staff to grow.
6. Payroll: complete staff payroll, NPASA, NHI etc. on time and accurately.
7. Other work assigned by the manager.
Work Experience
3 years or more experience in Human Resources
Certificates
Academic Qualifications
1. Full Grade Twelve Certificate
2. Minimum of Diploma in Human Resource Management or better
Job Description
1. According to the company’s business development needs, timely development or adjustment of personnel recruitment plan, to complete the recruitment targets, to meet the needs of various departments hiring.
2. Dynamic management of performance appraisal: optimization and implementation of performance system, coordination and organization to complete the adjustment of the company’s performance evaluation standards to make them more in line with the requirements of different stages; guidance to the heads of departments to carry out evaluation work, organization and implementation of performance evaluation interviews.
3. Employee relations: management of the procedures related to the entry, transfer and departure of employees, early warning and handling of labor issues, etc.
4. Relevant data collection, summary, and formation of HR analysis reports, providing reasonable suggestions.
5. Staff training: arrange staff training and help staff to grow.
6. Payroll: complete staff payroll, NPASA, NHI etc. on time and accurately.
7. Other work assigned by the manager.
Work Experience
3 years or more experience in Human Resources
Certificates
Academic Qualifications
1. Full Grade Twelve Certificate
2. Minimum of Diploma in Human Resource Management or better
Deadline of this Job: 24 October 2022
JOB DETAILS:
BIA Group is active in the sales, rentals and after-sales services of equipment intended for public works, mines, quarries and transport. The Group operates in Europe (Belgium, Holland and Luxembourg) and in more than 20 African countries and employs more than 1.300 people, including more than 850 engineers and technicians.
With a team of Parts Sales & Procurement Admin Officers, ensure the operational execution of the overall purchasing process linked to specific vendors/suppliers as well as the sales administration of internal customers.
Purpose
The Human Resource Officer under general supervision of the HR Manager, will assist in the smooth running of the HR function – contributing to the development of a quality workforce and productive labor relations.
What will be your responsibilities?
• Facilitate the drafting/ updating the existing job descriptions, placing of adverts on the internal and external systems and conducting all recruitment processes to onboarding electronically.
• Facilitate the disciplinary process and act as custodian for employee and industrial relations
• Manage payroll inputs and payroll related queries
• Management of leave application and leave reports
• Coordinating all departmental appraisals and performance reviews for employees
• Updating of HR databases and HR systems
• Regular follow ups with Immigration Consultant for extensions, applications, business visa, Temporal Employment Permits
• Coordination of the Group Life Assurance, NHIMA, Pension, medical scheme and all company compliances
• Perform any other duties as required by the HR Manager
Other (Behavior and Miscellaneous)
• Ability to handle and deal with conflict / difficult situations
• Clarify goals and reach agreement maintaining the interests of all parties
• Build and maintain excellent relationships with colleagues and clients
• Problem solving at a strategic level, working with others to reach a resolution
• Ability to overview situations, review and evaluate, defining set plans to achieve business goals.
• Must be able to meet deadlines and work under pressure against competing priorities and timelines
• Able to take initiatives and be dynamic
Who are we looking for?
• Diploma in Human Resources Management or equivalent
• Minimum 2 years’ experience in human resources management
• Excellent computer literacy
• Excellent administrative skills
• Good English Language Skills (Written & Oral)
• Proficient in MS Office and SAP
• Must be a member of ZIHRM
Competencies
• Communication Skills
• Planning & Organizing
• Interpersonal skills
• Analytical Thinking
• Team Work
• Information seeking
• Relationship Building
What’s in it for you?
• A six months Fixed Term Contract
• A competitive salary and an interesting package of extra-legal benefits
• A human sized company with international dimension, encouraging autonomy and team spirit
• Cooperate in a team with experienced and passionate colleagues within a success¬fully growing family-owned com¬pa¬ny
• Benefit from a challenging career opportunity with an extensive training program
• In this challenging job you get the possibility to take initiative and further develop the function
JOB DETAILS:
BIA Group is active in the sales, rentals and after-sales services of equipment intended for public works, mines, quarries and transport. The Group operates in Europe (Belgium, Holland and Luxembourg) and in more than 20 African countries and employs more than 1.300 people, including more than 850 engineers and technicians.
With a team of Parts Sales & Procurement Admin Officers, ensure the operational execution of the overall purchasing process linked to specific vendors/suppliers as well as the sales administration of internal customers.
Purpose
The Human Resource Officer under general supervision of the HR Manager, will assist in the smooth running of the HR function – contributing to the development of a quality workforce and productive labor relations.
What will be your responsibilities?
• Facilitate the drafting/ updating the existing job descriptions, placing of adverts on the internal and external systems and conducting all recruitment processes to onboarding electronically.
• Facilitate the disciplinary process and act as custodian for employee and industrial relations
• Manage payroll inputs and payroll related queries
• Management of leave application and leave reports
• Coordinating all departmental appraisals and performance reviews for employees
• Updating of HR databases and HR systems
• Regular follow ups with Immigration Consultant for extensions, applications, business visa, Temporal Employment Permits
• Coordination of the Group Life Assurance, NHIMA, Pension, medical scheme and all company compliances
• Perform any other duties as required by the HR Manager
Other (Behavior and Miscellaneous)
• Ability to handle and deal with conflict / difficult situations
• Clarify goals and reach agreement maintaining the interests of all parties
• Build and maintain excellent relationships with colleagues and clients
• Problem solving at a strategic level, working with others to reach a resolution
• Ability to overview situations, review and evaluate, defining set plans to achieve business goals.
• Must be able to meet deadlines and work under pressure against competing priorities and timelines
• Able to take initiatives and be dynamic
Who are we looking for?
• Diploma in Human Resources Management or equivalent
• Minimum 2 years’ experience in human resources management
• Excellent computer literacy
• Excellent administrative skills
• Good English Language Skills (Written & Oral)
• Proficient in MS Office and SAP
• Must be a member of ZIHRM
Competencies
• Communication Skills
• Planning & Organizing
• Interpersonal skills
• Analytical Thinking
• Team Work
• Information seeking
• Relationship Building
What’s in it for you?
• A six months Fixed Term Contract
• A competitive salary and an interesting package of extra-legal benefits
• A human sized company with international dimension, encouraging autonomy and team spirit
• Cooperate in a team with experienced and passionate colleagues within a success¬fully growing family-owned com¬pa¬ny
• Benefit from a challenging career opportunity with an extensive training program
• In this challenging job you get the possibility to take initiative and further develop the function
Deadline of this Job: 14 October 2022
JOB DETAILS:
Position Description
Chishawasha Children’s Home of Zambia seeks to recruit a Human Resources Officer to be based in Lusaka. The Human Resource Officer will be responsible for supporting and advising the School Director on various HR processes and systems. H/She will carry out responsibilities in the following areas: support and advice in setting up or enhancing recruitment and selection, employee orientation and induction, performance management, benefits management, and record management.
Specific Responsibilities:
Human Resources
• Work with the School Director and Head Teacher in the recruitment and selection process such as drafting job descriptions, job adverts, shortlisting of candidates, interviewing, new-employee orientation and employee relations counselling, explaining CCHZ conditions of service policy.
• Maintain employee database through Human Resource Information System (HRIS).
• To maintain accurate and up-to-date human resource files, records, and documentation.
• To work with the Head Teacher to conduct or assist with new hire orientation.
• To answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes.
• To maintain the integrity and confidentiality of human resource files and records.
• To perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• To assist with payroll functions including processing, answering employee questions and preparing inputs.
• Manage staff contracts and ensuring that the contract meets legal requirement.
• Assist in the development and reviewing of Human Resources policies and procedures.
• Implement Human Resources strategies and prepare HR reports to support management decisions.
• Provide performance management guidance to line managers and employees.
• Assist in coordinating staff development and training programs.
• Support coaching, mentoring and other developmental opportunities.
• Assist in preparation of all disciplinary and grievance matters that arise and ensuring they are handled in accordance with CCHZ policy and Zambian Labour Law.
• Implement and manage employee wellness programs.
• Updating and monitoring individual leave days on the HR Database and maintenance of accurate posting.
• Prepare exit separation documents for staff leaving CCHZ.
Administration
Work with the Exam Committee to ensure exams are prepared, checked and printed on time.
Public Relations
• Attend to all public relations matters in consultation with the School Director and Head Teacher.
Reporting
• The Human Resources Officer will report to the School Director.
Minimum Requirements:
• Degree in Human Resources Management.
• Minimum of 4 – 5 years’ experience of human resource management.
• Registered member of Zambia Institute of Human Resources Management.
• Knowledge of the Zambian labour laws, employment practices and industrial relations.
• Experience with Microsoft Word, Excel, and PowerPoint preferred.
• Excellent communication skills, both written and oral, preferred.
• Fluent in English.
JOB DETAILS:
Position Description
Chishawasha Children’s Home of Zambia seeks to recruit a Human Resources Officer to be based in Lusaka. The Human Resource Officer will be responsible for supporting and advising the School Director on various HR processes and systems. H/She will carry out responsibilities in the following areas: support and advice in setting up or enhancing recruitment and selection, employee orientation and induction, performance management, benefits management, and record management.
Specific Responsibilities:
Human Resources
• Work with the School Director and Head Teacher in the recruitment and selection process such as drafting job descriptions, job adverts, shortlisting of candidates, interviewing, new-employee orientation and employee relations counselling, explaining CCHZ conditions of service policy.
• Maintain employee database through Human Resource Information System (HRIS).
• To maintain accurate and up-to-date human resource files, records, and documentation.
• To work with the Head Teacher to conduct or assist with new hire orientation.
• To answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes.
• To maintain the integrity and confidentiality of human resource files and records.
• To perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• To assist with payroll functions including processing, answering employee questions and preparing inputs.
• Manage staff contracts and ensuring that the contract meets legal requirement.
• Assist in the development and reviewing of Human Resources policies and procedures.
• Implement Human Resources strategies and prepare HR reports to support management decisions.
• Provide performance management guidance to line managers and employees.
• Assist in coordinating staff development and training programs.
• Support coaching, mentoring and other developmental opportunities.
• Assist in preparation of all disciplinary and grievance matters that arise and ensuring they are handled in accordance with CCHZ policy and Zambian Labour Law.
• Implement and manage employee wellness programs.
• Updating and monitoring individual leave days on the HR Database and maintenance of accurate posting.
• Prepare exit separation documents for staff leaving CCHZ.
Administration
Work with the Exam Committee to ensure exams are prepared, checked and printed on time.
Public Relations
• Attend to all public relations matters in consultation with the School Director and Head Teacher.
Reporting
• The Human Resources Officer will report to the School Director.
Minimum Requirements:
• Degree in Human Resources Management.
• Minimum of 4 – 5 years’ experience of human resource management.
• Registered member of Zambia Institute of Human Resources Management.
• Knowledge of the Zambian labour laws, employment practices and industrial relations.
• Experience with Microsoft Word, Excel, and PowerPoint preferred.
• Excellent communication skills, both written and oral, preferred.
• Fluent in English.