Company background:
SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation, and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm specializing in advancing innovative methodologies and changing how donors find solutions to social problems.
Activity background:
USAID/Zambia has a diverse portfolio with programs in the following areas: Health (HIV/AIDS, Maternal and Child Health, Family Planning and Reproductive Health, Water Supply and Sanitation, Nutrition, Malaria, Tuberculosis); Education (basic education and early child development); Economic growth (Agriculture policy support, private sector, economic opportunity, energy, environment, global climate change, wildlife conservation, energy); and Democracy and Governance (the rule of law and human rights, good governance, political environment, and consensus building, civil society).
For this activity, Monitoring, Evaluation, and Learning (MEL) Platform mechanisms are defined as an implementing mechanism that gives the mission access to technical and advisory services to design and carry out specialized multiple, third-party MEL tasks, including practices, processes, and requirements that support Program Cycle implementation.
Scope of Work
This position is responsible for all Human Resources matters in the Lusaka office and assisting by providing logistics, administration, and operations support. The Human Resources Manager will directly supervise the Administrative Assistant and Project Drivers.
Human Resources
• Manage all aspects of recruitment—advertising, reviewing and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents and ensuring they are accurate and complete, and preparing and presenting offers;
• Oversee employee disciplinary meetings, investigations, and terminations (in compliance with the local labor laws);
• Keep abreast of any changes in local laws and regulations having an impact on HR policy and incorporate such changes into the employment manual as may be required;
• Responsible for all Administrative matters in the project office
• Ensure that all long-term technical assistance consultant’s and short-term technical assistance consultants’ recruitment documentation are complete and saved in appropriate systems folders.
• Prepare Independent Consultant Agreements and Employment Agreements, collect complete and accurate supporting documentation, monitor level of effort, and distribute monthly tracker.
• Manage staff onboarding to ensure the set-up of necessary equipment, systems, and other needs are in place upon employee and consultant start date and oversee the orientation of newly hired staff.
• Ensure that all staff adhere to SoCha timekeeping and leave policies and monitor staff leave balances.
• Manage any necessary consultant amendments and employment agreement modifications.
• Update the Personnel Manual and Local Employee Compensation Plan as required, ensuring they are in accordance with SoCha and USAID policies and regulations and Zambian labor law.
• Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
• Contribute to the procurement of health insurance, ensure that all staff are enrolled in Project insurance policies, and serve as the point of contact for any ongoing communication with providers.
• Manage all immigration needs of expat staff.
Other tasks may include:
• Communicate and enforce procedures for the operation and maintenance of the office, where required
• Supervise the work of service providers, including IT services,
• Ensure that a system is in place to monitor staff communication costs, including mobile phones and modems
• Assist program staff in managing events (e.g., budgets, venues, equipment, and supplies)
Qualifications:
• Bachelor’s Degree in Human Resource Management, business administration, Management, or another relevant field. Master’s Degree (preferred);
• Fully paid-up member of the Zambia Institute of Human Resource Management (ZIHRM);
• 5+ years of relevant working experience managing human resources on donor-funded projects;
• 3+ years of relevant working experience in managing administrative and/or operational tasks on donor-funded projects;
• Excellent writing, computer, and organizational skills;
• USAID experience and basic knowledge of FARs and AIDARs is highly desirable;
• Proven ability to work closely with a variety of project stakeholders, including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors, and subcontractors to work collaboratively to solve administrative and operational problems as they arise;
• Proven ability to independently plan and execute complex tasks while addressing daily management demands and,
• Exercises confidentiality and discretion at all times.
Location:
SoCha offices, in Lusaka, Zambia
Applications close 25th of October 2022. Candidates will be reviewed on a rolling basis and may be selected before the closing date.
Assistant HR Officer
A transport company is looking for a qualified individual to join our team and support our daily office procedures.
Responsibilities
• Familiar with the Employment act.
• NAPSA, NHIMA, Workers compensation affairs and other Company related yearly documentations, Council, etc.
• Daily employee attendance checks and supervisor of employees, recruiting employee.
• Maintain and update company information
• Answer employees queries
• Update office policies as needed
• REQUIREMENTS
• Diploma in Business Administration, Management or Human Resource Management, Degree will be an added advantage
• Proven work experience or similar role
• Solid knowledge of office procedures and knowledge of Human Resource management
• Has a Clean valid Driver’s License with 2 years driving experience.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment
• Excellent written and verbal communication skills
JOB DETAILS:
Job Purpose
Chitambo Agro Processing Limited (the “Company”) is a greenfield project that is owned by the Industrial Development Corporation (“IDC”) in partnership with the Chitambo District Cooperative Union (CDCU).
The Company has invested in a cassava processing plant for the production of cassava meal, starch, and animal feed for the local and regional markets.
Key Responsibilities
• Implement all human resource policies and procedures on issues like working conditions, performance management, equal opportunities, disciplinary procedures, and absence management.
• Work closely with various departments, increasingly in an advisory role, assisting line managers to understand and implement policies and procedures.
• Provide input in the controlling and co-ordinating of the human resource function with the view of acquiring and retaining quality employees to meet Company objectives.
• Recruit staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing, and selecting candidates.
• Plan and ensure systematic induction for all new employees.
• Track the attendance of all staff as per Company requirements and communication.
• Track leave database, eligibility, availed and closing balances of leaves.
• Coordinate and manage a wide range of employee engagement activities on regular basis.
• Advise on pay and other remuneration issues, including promotion and benefits.
• Negotiate with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions, contracts, and redundancy packages.
• Administer payroll and maintain employee records.
• Interpret and advise on employment law.
• Deal with grievances and implement disciplinary procedures
• Plan and sometimes deliver training.
• Analyse training needs in conjunction with departmental managers.
• Undertake other works as may be assigned from time to time.
• Coordinates effective maintenance of offices and surroundings to enhance conducive working environment.
• Facilitates the timely provision of office space to officers.
• Effectively facilitates the availability and maintenance (servicing) of the fleet.
• Initiates timely processing of fuels/lubricants for all motor vehicles to enhance transport availability.
• Facilitates fuel drawings follow the laid down procedure to enhance accountability.
• Initiates the processing of all motor vehicles licenses to ensure the vehicles are roadworthy.
• Facilitates effectively adequate security on the premises.
• Facilitates timely preparation of payment request for all utility related bills (including not limited to electricity, phone, and internet).
• Supervises and undertakes improved working environment (Safety, Health, and Sanitation) for the Company.
• Submits weekly/monthly and other reports as may be required.
• Maintain proper records on all administrative functions.
• Ensures office supplies are maintained.
Knowledge, Skills, Qualifications and Experience
1. Grade 12 certificate.
2. Minimum of a Diploma in Human Resources Management or other relevant fields.
3. Minimum of 5 years relevant work experience.
4. Should be a member of Zambia Institute of Human Resource Management (ZIHRM) with a valid practicing license.
Competencies required for this Role
Only qualified and interested applicants who are willing to work in Chitambo District of Central Province of Zambia should submit their application letter, updated Curriculum Vitae, Traceable References, copies of qualifications, and national registration card (NRC).
If contacted for tests and/or job interviews, please take with you your original NRC, qualifications, and any supporting documents in your possession.