Administrative Jobs at Zambia Institute of Chartered Accountants (ZICA) and other companies

JOB DETAILS:
PURPOSE OF THE JOB
The Property Maintenance Assistant is expected to be managing all ZICA properties in terms of Servicing and Repairing works. The Officer will be required to be offering technical services, monitoring and coordinating maintenance work, facilitating Property management services and coordinating procurement of services as well as general materials for office use. The Officer will be required to be preparing Management budgets for property management and facilitating a safe work environment for all stakeholders.

REPORTING STRUCTURE
The Property Maintenance Assistant is accountable to the Director Finance Investment and Administration.

KEY RESPONSIBILITIES
Budget Preparations
Preparing draft budgets for all procurement of Services and Materials needed for specific established property work. Budget for Security Services and other office use materials.
In House Property Policy Formulation
In consultation with client departments and Management, develop the property
Management policy document.
Security Management Services
Offering and executing all security management of the Office premises and offices in
Liaison with the hired Security Firm;
Providing a Safe and Clean work environment
Promoting staff awareness of keeping the building and premises as a safe working place and promoting conditions of cleanliness all the time. Enforcing the Occupation
Safety and Health Management at a work place;
Procurement
Facilitating all procurements through the Procurement office. The Procurement will be relating to the property, First Aid and any other procurement as may be guided by
Management.
Staff Office placement
Providing Office Accommodation for employees
Contract Management
Drafting contracts and managing outsourced contractors’ performance and services level including but not limited cleaning and landscaping.
Support services
Providing the supportive role in the Directorate of Finance Investment and
Administration
Record Keeping
Maintaining all records of works executed and pending works
Report preparation
Providing monthly, quarterly and annual reports
Planning
Conduct inspections and execute preventive security and maintenance plans.

KNOWLEDGE AND SKILLS
a) Education
Grade Twelve Certificate with 6 Credits, English, Mathematics and Science a must.
b) Academic Qualifications
Diploma in Electrical Engineering or Construction
c) Experience
5 years practical experience covering but not limited, Electrical Engineering,
Construction.
d) Membership
The Prospective Employee should be a paid up member of EIZ

Skills Specification
Knowledge technical engineering or construction
Good interpersonal Relationship skills
Good working knowledge of computers;
Knowledge of Security Services will be an added advantage
Personal Attributes
Honest
Team Player
Ability to work without Supervision

JOB DETAILS:
GRADE NCC 2
Reporting directly to the Executive Director, the job holder will ensure that measures are put in place to regulate the construction industry in order to promote minimum standards and best practice. The job holder will ensure that contractors, manufacturers/suppliers of construction materials projects and affiliates are duly registered in line with the NCC Act for them to participate in their respective construction activities.

Main Duties
• Evaluates the Directorate's Annual Work Plan and budget against objectives/policies submitted by subordinates from all Departments, providing guidance/advice and ensuring that submissions are realistic and attainable and thereafter presents the budget for consolidation into the NCC budget; and after approval monitors the budget and takes corrective action as necessary
• Supervises Regional Managers and the Registration Officer to ensure registration of contractors, affiliated bodies, manufacturers/suppliers of construction materials and construction projects to ensure orderly conduct in the construction industry. Provides 3rd line support in the Registration process
• Ensures that the database of contractors, affiliates and manufacturers/suppliers as well as projects is updated and contains all the key data and hard copies are properly filed and secured for ease of retrieval and statistical manipulation.
• Ensures that monitoring and compliance activities are carried out on construction projects in the Regions in order to regulate the behavior of contractors and promote minimum standards and best practices in the construction industry.
• Undertakes monitoring and compliance activities through field inspections of projects from time to time
• Standardizes quality control, contract documentation, codes of practice procurement processes, legal and contractual processes in liaison with other relevant bodies
• Reviews from time to time the process of awarding contracts and makes appropriate recommendations in order to enhance accountability, objectivity and transparency
• Oversees the assessment of contractors in the execution of contracts to ensure that this is carried out through planned inspection and thus providing a performance record for contractors
• Sits on the NCC Tender committee meetings in order to contribute to collective decision in evaluating and awarding tenders for Council's procurements above k50 Million
• Supervises, coaches, motivates, develops and disciplines subordinates to ensure corrective action and optimum performance
• Agrees, monitors and reviews performance of subordinates to ensure that they meet their agreed performance objectives/torgets and that appropriate and timely actions are taken arising from the performance appraisals.
• Prepares and submits ad hoc and periodic reports of the Directorate's activities affairs/performance and related issues for information and decision making.

Requirements
• Grade 12 School Certificate
• Masters Degree with First Degree in Civil Engineering, Architecture, Building Science, Quantity Surveying.
• Member of Elz and/or SIZ, ZIA, etc.
• A minimum of 7 years in the construction industry

Required Competencies and Personal Attributes:
• Strategic/Business planning skills
High level of analytical ability
• Good Communication skills-both written and oral
• Basic computer skills Word processing, spreadsheets and internet
• Considerable skill in reading and interpreting construction drawings, plans and specifications and contract documents
• Ability to perform required mathematical computations
• High level of integrity and confidentiality

JOB DETAILS:
Overview
Clentech a limited company in construction, and a holding company for other group of companies is looking for a responsible Personal/Administrative Assistant to provide personalized secretarial and administrative support. You will work on a one-to-one basis on a variety of tasks related to the C.E.Os working life and communication.

Responsibilities
• Act as the point of contact between the CEO and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Process payments and run employee payroll.

Requirements and skills
• Proven work experience as a Personal Assistant
• Basic accounting skills
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

Qualifications
• O level certificate
• diploma in any business related field
• Valid driver’s license (Added advantage)

JOB DETAILS:
African Grey Insurance Limited is seeking to recruit an insurance professional to fill the position of Underwriting Assistant to be based at Head Office reporting to the Underwriting and Claims Manager.

JOB PURPOSE
To efficiently and effectively perform underwriting functions to ensure smooth and profitable operations.

MAIN RESPONSIBILITIES
1. Business development: Acquiring of new business
2. Debt Management: Premium collection based on company credit guidelines
3. Preparation of renewals
4. Attending to all clients promptly
5. Issuance of policy documents
6. Issuance of quotations, Cover notes and COMESA Yellow Card
7. Risk assessments & inspections
8. Filling and sound record keeping management
9. Preparation of weekly and monthly reports.

KEY QUALIFICATIONS AND COMPETENCIES
• Must possess a Diploma in Insurance, a degree will be an added advantage
• Work experience of two (2) years and above
• Innovative & Creative, Interpersonal, communication & negotiation skills
• Ability to multitask and work under pressure to meet strict deadlines
• Strong Analytical skills & attention to Detail