Deadline of this Job: 05 November 2022
JOB DETAILS:
REPORTING TO: GENERAL MANAGER
KEY RESPONSIBILITIES WILL INCLUDE
• Implement human resource policies, procedures, and practices.
• Ensure that a cordial industrial relations atmosphere prevails in the workplace.
• Maintaining Human Resource records and a comprehensive database to facilitate and effect administration of the company.
• Coordinate and handle disciplinary cases and grievances.
• Ensure provision of materials, health and welfare facilities in accordance with the Conditions of Service.
• Carry out recruitment and selection exercise.
• Perform any other duties lawfully assigned by the supervisor.
MINIMUM QUALIFICATIONS AND EXPERIENCE
• Full Grade 12 School Certificate
• Bachelor of Science with Education or Bachelor of Art in Human Resource Management
• Master of Science in Human Resources Management will be an added advantage
• Registered member of Zambia Institution of Human Resource Management (ZIHRM).
• Minimum Ten (10) years' work experience at Senior Management Level Activate V
• Experienced and with a track record in Corporate strategic formulation
• Having worked in the energy sector will be an added advantage.
• Sober minded and self-driven
• Minimum age 35 years
TENURE OF EMPLOYMENT
• An initial contract of three (3) years fixed term contract.
Deadline of this Job: 10 November 2022
JOB DETAILS:
About Innovations for Poverty Action: is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems. In close partnership with decision makers – the policymakers, practitioners, investors, and donors working with the poor around the world – IPA designs and evaluates potential solutions to poverty problems using randomized evaluations, the most rigorous evaluation method available. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.
Position Overview
The Senior Human Resource Assistant, under the general supervision of the Senior Manager, Policy and Programmes – Zambia and Malawi and dotted supervision of the Senior HR Advisor, Africa and within the limits of Innovations for Poverty Action, Zambia’s policies and procedures, helps coordinate and facilitate the Human Resource Department activities, functions and processes. Below is a list of general duties and responsibilities of the Senior Human Resource Assistant, to be carried out as needed according to the determination of the Country Director.
Duties and Responsibilities:
1. Recruitment and selection
• Maintain a database of job postings made by IPA within a month for both national and international jobs.
• In consultation with the Country Director coordinate shortlisting of qualified applicants according to pre-specified criteria provided by hiring managers.
• Schedule and organize interviews.
• Inform unsuccessful applicants officially through email.
2. Onboarding & Orientation
• Facilitate induction of new staff.
• Support the planning and scheduling of orientation for new hires to discuss IPAZ’s policies.
3. Contract Management
• Preparing, monitoring and renewing of staff contracts
4. Performance Reviews
• Ensure that all performance plans and appraisal forms are filed in all respective staff files
• Notify relevant managers of approaching end of contract and follow up with renewals as instructed by managers.
5. Leave and timesheet management
• Ensure monthly database updated of staff leave/sick day leave balances within stipulated time frame.
• Assist in tracking absenteeism within the projects.
• Ensure that all staff taking leave/vacation have the required approvals from their supervisors.
• Monitor all the Maternity/Paternity leave cases within projects.
• Periodically remind staff within the project through their immediate supervisors to use leave days during the year to avoid carry forward of leave days.
• Work hand in hand with the finance team to ensure that timesheets are timely submitted and assist where need be.
6. Database & Personnel File Maintenance
• Ensure that the staff database is updated with all relevant information required and inactive staff captured separately.
• Ensure all HR documents are scanned and saved on Box.
• Ensure Staff files are labelled clearly and arranged in accordance to staff numbers.
7. Other
Carry out other duties as shall be assigned from time to time by Country Director as part of IPAZ daily activities.
QUALIFICATIONS, SKILLS AND EXPERIENCE
• Diploma in Human Resource Management or equivalent
• Prior HR experience preferably with similar organization.
• Good oral and written communications skills.
• Excellent organizational skills.
• Familiarity with latest Zambian labor laws.
• Computer skills – MS Word, Excel and Microsoft packages.
• A strong team player and committed to diversity, equal opportunity and capacity building.
• Ability to work under pressure and meet deadline.
JOB DETAILS:
About Innovations for Poverty Action: is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems. In close partnership with decision makers – the policymakers, practitioners, investors, and donors working with the poor around the world – IPA designs and evaluates potential solutions to poverty problems using randomized evaluations, the most rigorous evaluation method available. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.
Position Overview
The Senior Human Resource Assistant, under the general supervision of the Senior Manager, Policy and Programmes – Zambia and Malawi and dotted supervision of the Senior HR Advisor, Africa and within the limits of Innovations for Poverty Action, Zambia’s policies and procedures, helps coordinate and facilitate the Human Resource Department activities, functions and processes. Below is a list of general duties and responsibilities of the Senior Human Resource Assistant, to be carried out as needed according to the determination of the Country Director.
Duties and Responsibilities:
1. Recruitment and selection
• Maintain a database of job postings made by IPA within a month for both national and international jobs.
• In consultation with the Country Director coordinate shortlisting of qualified applicants according to pre-specified criteria provided by hiring managers.
• Schedule and organize interviews.
• Inform unsuccessful applicants officially through email.
2. Onboarding & Orientation
• Facilitate induction of new staff.
• Support the planning and scheduling of orientation for new hires to discuss IPAZ’s policies.
3. Contract Management
• Preparing, monitoring and renewing of staff contracts
4. Performance Reviews
• Ensure that all performance plans and appraisal forms are filed in all respective staff files
• Notify relevant managers of approaching end of contract and follow up with renewals as instructed by managers.
5. Leave and timesheet management
• Ensure monthly database updated of staff leave/sick day leave balances within stipulated time frame.
• Assist in tracking absenteeism within the projects.
• Ensure that all staff taking leave/vacation have the required approvals from their supervisors.
• Monitor all the Maternity/Paternity leave cases within projects.
• Periodically remind staff within the project through their immediate supervisors to use leave days during the year to avoid carry forward of leave days.
• Work hand in hand with the finance team to ensure that timesheets are timely submitted and assist where need be.
6. Database & Personnel File Maintenance
• Ensure that the staff database is updated with all relevant information required and inactive staff captured separately.
• Ensure all HR documents are scanned and saved on Box.
• Ensure Staff files are labelled clearly and arranged in accordance to staff numbers.
7. Other
Carry out other duties as shall be assigned from time to time by Country Director as part of IPAZ daily activities.
QUALIFICATIONS, SKILLS AND EXPERIENCE
• Diploma in Human Resource Management or equivalent
• Prior HR experience preferably with similar organization.
• Good oral and written communications skills.
• Excellent organizational skills.
• Familiarity with latest Zambian labor laws.
• Computer skills – MS Word, Excel and Microsoft packages.
• A strong team player and committed to diversity, equal opportunity and capacity building.
• Ability to work under pressure and meet deadline.
Deadline of this Job: 15 November 2022
JOB DETAILS:
A transport company is looking for a qualified individual to join our team and support our daily office procedures.
RESPONSIBILITIES
Familiar with the Employment act.
NAPSA, NHIMA, Workers compensation affairs and other Company related yearly documentations, Council, etc.
Daily employee attendance checks and supervisor of employees, recruiting employee.
Maintain and update company information
Answer employees queries
Update office policies as needed
REQUIREMENTS
• Diploma in Business Administration, Management or Human Resource Management, Degree will be an added advantage
• Proven work experience or similar role
• Solid knowledge of office procedures and knowledge of Human Resource management
• Has a Clean valid Driver’s License with 2 years driving experience.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment
• Excellent written and verbal communication skills
JOB DETAILS:
A transport company is looking for a qualified individual to join our team and support our daily office procedures.
RESPONSIBILITIES
Familiar with the Employment act.
NAPSA, NHIMA, Workers compensation affairs and other Company related yearly documentations, Council, etc.
Daily employee attendance checks and supervisor of employees, recruiting employee.
Maintain and update company information
Answer employees queries
Update office policies as needed
REQUIREMENTS
• Diploma in Business Administration, Management or Human Resource Management, Degree will be an added advantage
• Proven work experience or similar role
• Solid knowledge of office procedures and knowledge of Human Resource management
• Has a Clean valid Driver’s License with 2 years driving experience.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically) and office equipment
• Excellent written and verbal communication skills