Accounting - Finance Jobs at GIZ and Other Companies

JOB DETAILS:
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the implementing agency of the Federal Republic of Germany for technical and international cooperation. It offers flexible, sustainable and effective solutions in political, economic and social change processes. Most of the work of GIZ is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). GIZ also operates on behalf of other German ministries as well as public and private bodies in Germany and abroad. These include the European Commission, the United Nations, the World Bank and governments of other countries.
The programme “Promoting efficient and transparent local governance in Zambia” is funded by the Federal German Ministry for Economic Cooperation and Development to support Zambia’s decentralization process. At the local level the Programme works with the local governments in Southern Province and Luapula Province to strengthening their capacities in managing development processes, enhancing their own source revenues, promoting citizen participation and improving local public service delivery.
The programme is supporting selected local authorities in Luapula Province with (1) the assessment of citizen needs and the implementation of pilot projects to improve citizen-oriented public service delivery, (2) the design and implementation of citizen engagement and participatory processes in th programme’s areas of support (particularly regarding public financial management), (3) awareness raising and capacity development of civil society (e.g. citizen, WDCs etc.) on local government processes.
In this context, GIZ is seeking a suitable candidate for the following position:
Junior Finance & Administrative Specialist (based – Mansa)
REF: GIZ_D4DIV_JFAS_MSA

Main tasks and responsibilities
Bookkeeping and accounting for the GIZ D4D project office:
• Pays for minor purchases according to GIZ regulations
• Managing and monitoring of the monthly and annual accounting and financial plans
• Monitors bank balances and initiates transfer of funds from GIZ Country Office
• Financial management (e.g. cash withdrawals, keeping the cashbooks of the project) including annual budget monitoring and proactive expenditure planning in liaison with the team leader
• Preparing and posting of vouchers into WINPACCS bank book and cash book according to the Cash Agreement and the regulations
• Ensures that all expenditures are posted in accordance with cost as well as budget output codes
• Submits correctly and timely the monthly accounts for the project to the GIZ Country Office
• Ensures that all payment documentation is in line with GIZ regulations
• Books travel expenses of staff (or partners)
• Accounts for and replenishing of financial resources managed in the project office in Mansa
• Provides complete and timely documentation to the Head of Administration and Finance on the purchase of durable goods for inventory Management
• Provides training and guidance to project staff on GIZ accounting rules and procedures
• Checks if re-bookings are correct and eligible
• Maintains separate contract files for the project and ensures that the expenditure for different journals are separated
Participates in the Project’s External & Internal Control Audit:
• Following up on GIZ audit recommendations (such as monthly error sheets, internal controls, external audits)
• Corrects errors detected in the monthly error sheets and in internal controls
• Provides all financial and accounting information to auditors
• Prepares for and accompanies internal and external audits
• Immediately informs the Team Leader on any financial or accounting irregularities
Providing administrative and procurement services for the Project:
• Receives and attends to visitors
• Correspondence distribution and storage
• Timely procuring of goods and services in line with the GIZ P+R and GIZ Zambia Country Office delegation levels
• Preparing plans for the purchase of equipment, services, and supplies
• Following and enforcing the company’s procurement policies and procedures according to the P+R
• Reviewing, comparing, analysing, and approving products and services to be purchased
• Monitoring availability of materials and stock and carries out procurement in accordance with GIZ guidelines
• Accurate documenting and filing contracts properly and in line with GIZ rules & regulations
Managing the Programme’s Fleet in accordance with the GIZ regulations
• Checking and signing of logbooks monthly
• Ensuring all private mileages are invoiced and paid for
• Updating fuel consumption for the project vehicles monthly and filing the monthly consumption sheets.
• Supporting the fleet management in coordination with the driver in ensuring regular motor vehicle maintenance by keeping track of motor vehicle repairs and servicing, fitness and road tax payments and general cleanness
• Ensuring all programme vehicles are kept in a clean and neat condition.
Logistics and events:
• Organising administrative and logistical aspects of the project activities (i.e. meetings, workshops, drawing up travel schedules, hotel and ticket reservations, organising transport for visitors, etc.)
• Preparation of missions, workshops, seminars and events for the programme and its partner institutions
• Keeping track of and managing projectors, laptops/computers, ZOPP cases, pinboards, cameras, mobile phones etc
• Scheduling in-house and external events
• Organizing a filing system for important and confidential company documents
• Coordinating travels and preparing travel claims for both GIZ and Partner Personnel

Other duties/additional tasks
• Maintains good communication and coordination with the Country Office, partner organisations and other GIZ programmes on all issues related to his/her areas of responsibility
• Makes suggestions to the Team Lead on any improvements in the efficiency of accounting activities and procedures of the Programme
• Maintains confidentiality of information
• Immediately informs the Finance and Administration Manager on any financial or accounting irregularities
• Performs other duties and tasks at the request of management
Required qualifications, competences and experience

Qualifications
• CA level 2, CIMA Level 2, ACCA level 2,
• University degree in relevant specialization and
• Must be a paid-up member of ZICA

Professional Experience
• At least 3 years’ professional experience in a comparable position
Other knowledge, additional competencies
• Ample knowledge of accounting standards and procedures
• Ample knowledge of the Zambian legislation and institutional landscape relevant for financial administration
• Sensitivity to issues of intercultural relations, coupled with the experience of working effectively in multicultural and multidisciplinary teams
• Computer literacy for financial management and accounting

The successful candidate will be expected to start employment with GIZ, on a fixed term contract. Interested candidates must send the CV and a cover letter electronically, quoting the reference GIZ_D4DIV_JFAS_MSA in the subject line to: jobzambia@giz.de by 17:00hrs on Wednesday, 9th November 2022. GIZ will only assess applications which meet the following criteria:
• Cover letters must be sent using font type Arial, size 11. In the first paragraph, please outline your motivation for applying for the position. In the second paragraph, outline your experience in the position
• CVs must be submitted in PDF not exceeding three (3) pages. Do not indicate your marital status, religion, Political affiliation or insert your photo.
• Certificates, qualifications, etc. must not be attached to the application.
• Traceable references of previous engagements must be provided.
Please note that only applicants selected for interview will be contacted. GIZ is committed to be an equal opportunities employer, therefore, women and people with disabilities are strongly encouraged to apply.

JOB DETAILS:
About the role:
Our clients is seeking for a talented individual to fill up the role of reporting and internal controls Accountant to be reporting to the senior accountant, as well as to provide support to the Finance and control department by managing the internal controls/ affairs of the department.
The role requires an individual with knowledge on International Accounting Standards, chart of authorities and how to go around the finance risk controls matrix. You must be up to date with different government legislations such as VAT Act, income Tax Act and PAYE guide. Must equally have knowledge on adonis guide as well as BSO accounting procedures and guidelines and managing of internal memos and travel plans.

Key Responsibilities:
• Understanding and testing internal controls, providing recommendations on improvements, ensuring that the processes and systems governing internal controls are robust enough for risk identification and mitigation
• Periodically review financial controls and systems improving controls and systems where required. Key system include: Cash & Bank/ Stock/ Procurement/ Payments/ Financial Recording
• Perform internal control activities to ensure compliance and effectiveness of the organisation’s systems and internal controls.
• Assist control owners in drafting and updating procedures with review notes.
• Conduct independent and objective ad-hoc missions including investigations.
• Participate in various stock counts and verification exercises, conduct spot checks on various operations in the business.
• Ensure compliance to all group reporting deadlines and reviews
• Oversee the month end close process and review the month end close pack for completeness and accuracy prior to submission to the Financial Controller
• Preparing reports for management that analyze trends and performance over time so that they can make strategic decisions in the future
• Ensure sufficient documentation is in place for all finance functions.
• Preparing reports for management that analyze trends and performance over time so that they can make strategic decisions in the future. Key reports include;
• Monthly Management Reports with support
• Departmental performance Statements
• Store profitability Analysis
• Production performance Report
• Ensure the effective management of accounts receivables to minimize the risk of extending credit.
• All journal passed should be duly checked and authorized accordingly
• Ensure that ALL the General Ledger reconciliations are prepared monthly.
• All Bank Reconciling items to be followed up and ensure items are captured accordingly by the responsible staff.
• Preparing of Cash flow forecast for management review
• Ensure that all payments are posted to the General Ledger promptly.
• Checking for accuracy and correctness of daily payments and transfers
• Review monthly departmental performances (P&L statements), and prepare monthly variance reports for Senior Management action.
• Maintain regular control of all statutory (PAYE, NAPSA, NHIMA, VAT, Pension, PACRA, Workers’ compensation) accounts and ensure payment is made and returns filed on time.
• Maintain regular control of all bookings by scrutinizing and making the necessary adjustments and ensure timely booking of departmental internal debit notes.
• Oversee the month end close process and review the month end close pack (MMR) for completeness and accuracy prior to submission to the Financial Controller.
• Monitor all trial balance accounts balances and inventories to ensure only legitimate balances are on accounts. Ensure timely reconciliation and follow up.
• Prepare monthly payroll and total company reconciliation.
• Oversee payroll data entry function and all other payroll functions.
• Assist in daily cash management functions including online banking, electronic funds transfer, check balances.
• In charge of Treasury and Cash-Flow and review Bank and cash reconciliation.
• In charge of Departmental and Total Company Budgeting.
• Ensure suitability and effectiveness of internal control systems and the performance of departments in implementing rules, procedures and processes.
• Initiate the audit process. Scheduling the audit on a timely basis.
• Assist in preparing any required documentation for the annual audit
• Ensure sufficient documentation is in place for all finance functions.
• Any other Duties allocated by your seniors

Requirements
• Bachelor’s Degree or Diploma in Accounting from a reputable institution
• CIMA level 2/ACCA Level 2
• Bachelors in accounting will be added advantage
• at least three (3) years experience in accounting
• ZICA member or equivalent
• Exceptional knowledge of generally accepted accounting principles and accounting procedures
• Proficient in MS Excel, data entry, and an accounting software
• Can maintain strict confidentiality when handling financial data
• Attention to detail, analytical skills
• Good Spoken and written communication skills

Compensation:
The incumbent will receive a competitive salary commensurate with experience.

JOB DETAILS:
Buks Haulage Limited is inviting applications from suitable candidates to fill the following vacant position.
Position: Compliance Liaison Officer
Requirements
• Must have a full grade twelve certificate
• Must have at least 1 year experience in a similar role preferably in a transport and logistics company or warehousing
• Sound verbal and written communication skills in english
• Valid driver’s license (Class CE, C or B)
• Must be computer literate
• Attention to details

JOB DETAILS:
Overview
Responsibilities.:
Client acquisition, retention, and customer relationship management of the business segment
• Own and drive new revenue growth for the business segment by achieving the set monthly/quarterly/annual targets.
• Deliver and support the development of customised solutions to the business segment
• Prepare Solutions description document and Business case.
• Analyze business developments and monitor market trends in relation to major customer requirements
• Prepare and make reports on market analysis, competitor analysis and market trends
• Determine customer needs and prepare proposals to sell services that address those needs.
• Manage existing clients, resolving customer complaints regarding sales and services
• Manage Churn and Retention of Customers

Candidate Requirements
• Previous experience with public sector relations/ sales will be an added advantage’
• Sales professional with extensive market and product knowledge
• Bachelors Degree in Business /Marketing
• Experience in the same role with a Telco or ISP
• Good knowledge of sales products and services
• Telecom/ISP/ICT Sales related system

JOB DETAILS:
Overview
Responsibilities.:
Client acquisition, retention, and customer relationship management of the business segment
• Own and drive new revenue growth for the business segment by achieving the set monthly/quarterly/annual targets.
• Deliver and support the development of customised solutions to the business segment
• Prepare Solutions description document and Business case.
• Analyze business developments and monitor market trends in relation to major customer requirements
• Prepare and make reports on market analysis, competitor analysis and market trends
• Determine customer needs and prepare proposals to sell services that address those needs.
• Manage existing clients, resolving customer complaints regarding sales and services
• Manage Churn and Retention of Customers

Candidate Requirements
• Previous experience with public sector relations/ sales will be an added advantage’
• Sales professional with extensive market and product knowledge
• Bachelors Degree in Business /Marketing
• Experience in the same role with a Telco or ISP
• Good knowledge of sales products and services
• Telecom/ISP/ICT Sales related system

JOB DETAILS:
Overview
He/She is responsible for applying accepted accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures.

Duties & Responsibilities
1. Financial reporting
Tasks
• Prepare weekly financial summaries of both revenue and expenditure results for the week. These must be analyzed according to respective account titles and reconciled from the necessary trackers.
• Preparation of monthly reports in an accurate and timely manner. Data must be reconciled with respective departmental heads and ESs to avoid conflicting information.
• Verification of all reports posted in quickbooks by accounts assistant before submission to FM
• Timely preparation of audit schedules
• Preparation on monthly payroll
• Maintain an accurate record of financial transactions
• Update and maintain the general ledger
• Reconciliation of entries into the accounting system
• Recording of debits and credits
• Maintain the trial balance, by a reconciliation of general ledgers
• Account reconciliation to assert the accuracy of transactions
• Use knowledge of local laws to comply with reporting requirements
• Monitor any variances from the projected budget
2. Statutory obligations
Tasks
• Accurate and timely computation and preparation of PAYE and NAPSA Schedules
• Submission and payment of NAPSA , PAYE, WHT to respective government authorities.
3. Ensure adherence to internal controls
Tasks
• Critical analysis of CCOs reports for accuracy and completeness. This should be done “with attention to detail” and verification in different trackers.
• Reconciliation of relevant information, i.e bank reconciliations, trackers reconciliations, fuel trackers reconciliations. This is to detect possibility of errors.
• Ensure that all payments made are properly supported by LPOs, Invoices, Vouchers, Minutes, receipts books and are within the approved budget.
• Processing payments: Ensure that all justifiable are processed in time to support execution of activities
Supervision: ensure that the accounts assistant performs the required tasks diligently.
Spot checks and cash counts. Ensure that spot checks are done for cash, stock and fuel. This should be done atleast twice a month.
Filing: Ensure that all financial records are properly filed in their respective files.

Qualifications and Experience
• Degree in from a recognized Accounting Institution or equivalent is desirable
• Part or full professional qualification (CPA, ACCA)
• Previous experience in a business environment and sales.
• Knowledge of generally accepted accounting practices and principles
• Knowledge of economic principles
• Knowledge of Ms Office applications
• Knowledge of auditing practices and principles
• Knowledge of applicable laws, codes and regulations
• Knowledge and experience of accounting computer applications
• Attention to detail and accuracy
• Planning and organizing
• Strategic thinking
• Strong communication skills
• Information and task monitoring
• Problem identification and analysis
• Judgment and problem-solving
• Supervisory skills
• Teamwork
• Stress tolerance

JOB DETAILS:
SOS Children’s Villages Zambia is a child focused organization and an affiliate of the SOS Children Villages International. It is a non-governmental, non-political, non-denominational, and non-racial organization. Its overall mission is to build families for children in need, help them shape their own futures and share in the development of their communities.
In order to fulfil the above mandate, the organization wishes to recruit for the position of Financial Controller to be based at our National Office in Lusaka.
Position Title: Financial Controller (1)
Reporting to: National Director
Duty Station: Lusaka

1. Purpose of the Job
The Financial Controller is primarily responsible for leading the strategic function of Finance within the National Association (NA). The role supports the SOS CV Zambia mission and goals through effectively aligned Finance strategy, policy, procedure and systems.The Position has overall policy and management responsibility for the finance and accounting function for the Association,as well as ensuring full accountability to donors, government and partners.

2. Job Accountabilities
Strategic Leadership and planning
• Sets the strategic plans, objectives and priorities of the Finance Department, through close consultation with the National Director and Regional staff.
• Lead the development of the National Association annual budgets ensuring that organisational objectives are financially supported as economically as possible.
• Propose and implement new financial and administrative procedures aimed at strengthening internal controls and systems.
• Provides technical support to the National director as well as Location Managers in ensuring all strategic plans are economically viable.
Treasury, Liquidity & Risk Management
• Takes a lead role in liquidity planning and quality check of the Organization liquidity plans.
• Prepare risk assessments, coordinate, and monitor mitigation measures.
• Takes a lead role in managing bank relations, bank account signatories, agents and their management & currency risks.
• Ensures the Risk register is updated Annually
Governance
• Preparation and presentation of quarterly and annual financial statements to the MA Board.
• Ensures that all board finance related resolutions are followed through and implemented.
• Participates in the audit and finance board subcommittee.
Audit
• Takes lead in organizing for annual external financial audits for the Organization as well as specific projects and the implementation of action plans.
• Take a lead role in facilitating internal audits and implementation of action plans.
• Takes a lead role in preparation of annual financial statements in preparation for the annual audit
Donor Contract Management & Reporting
• Supports programs and Institutional funding functions in the formulation of sound proposals and budgets.
• Takes a lead role in monitoring of Institutional grants, reporting & ensuring compliance with donor financial requirements.
• Lead the preparation of monthly (and other) financial reports / statements to the Regional Office/Donors/partners.
• Participates in assessment of sub grantees, partners and CBO’s.
• Ensure tracking of restricted funds.
HR Processes Support
• Supports HR function in HR planning and budgeting.
• Ensures accounting and programme staff receive adequate, Capacity development, to build their effectiveness on finance and compliance matters.
• Responsible for ensuring set internal controls and guidelines are in line with various levels of management.
• Takes a lead role in the recruitment and orientation of finance staff
• Establish sound structures and ensures appropriate staffing of the function
• Provides on-going leadership and supervision to finance co-workers in the NO and programmes
• Provide technical support, training & coaching to finance personnel in the programmes, and ensures they receive adequate training.
• Conduct regular support / supervision visits to each programme.
• Ensure regular meetings and exchanges between finance personnel.
• Participate in the performance appraisal of finance personnel.
Operational Responsibilities
• Review and Development of new finance & administrative policies in line with internal & external guidelines.
• Ensure compliance with statutory obligations as well as seeking opportunities for tax relief, exemptions or payments by government Ensures tax applications / payments, as well as statutory payments and returns are timely and followed up.
• Review monthly income and expenditure statements (and other key performance indicators) and advises programme managers, national Management team as well as the National Director on needed action.
• Ensure proper record-keeping and sound documentation systems.
• Coordinate international transfers and facilitate the timely flow of funds to programmes.
• Monitor all accounts to ensure liquidity is maintained. Advises on the investment of surplus funds.
• Keep accurate records of Child Money gifts and ensure accurate balances are maintained at all times and provide proposals to the Board for investment opportunities for the CMG funds
• Assign access to finance systems, statutory online platforms as well as bank online platforms.
• Ensure the on-going development of finance personnel
• Ensure sound management of funds
• Support the programmes and facilities to establish cash-flow plans.

4. Qualifications
• Full Grade 12 School Certificate
• Bachelor’s degree or higher in Finance, Accounting, Managerial ACCA, or Equivalent.

5. Experience
• A minimum of 8 years in a similar position with proven experience including atleast 5 years in a leadership position in an NGO set up.
• Experience in dealing with multi-funding from donors is desired.

6. Other competencies and requirements
• Understanding of all aspects of financial management including budgeting, accounting, auditing, financial controlling, financial reporting, financial analysis.
• In-depth understanding of SOS-KDI financial policies and standards and in-house financial software applications.
• Excellent written and verbal communication skills, presentation and facilitation skills, strong analytical and numerical skills, accuracy, integrity & objectivity.
• Capacity to build and maintain excellent partnership relations and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
• Strong leadership skills including planning, delegation, supervision, and coaching.
• IT skills: proficient in the use of the internet, Navision Accounting software and standard software such as: MS-Word, Excel, PowerPoint, MS-Outlook, etc.

JOB DETAILS:
ESSENTIAL FUNCTIONS:
• Ensure that finance staff follow standard operating procedures.
• Supervising the accounts receivable and payable functions.
• Reconciliation of balance sheet control accounts on a monthly basis and at year end.
• Investigate financial issues, analyze root causes and provide resolutions.
• Manage the cash flow and supervise financial transactions within the company to ensure there are no discrepancies in reports.
• Review existing financial procedures and recommend improvements.
• Help accountants and the manager to contact people within the company to update records for financial requests for purchase orders, making sure all documents are accurate.
• Interact regularly with financial staff and heads of departments to ensure Audit File schedules are up to date each month.
• Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations.
• Assist in budget preparation and expense management programs.
• Support on bank relations and bank account activities.
• Processing of all payments under the groups internal control guidelines.
• Assist in employee recruitment, training, performance evaluation and retention activities.
• Taking responsibility for the planning and execution of financial duties for the accounts team.
• Assist in compiling financial reports and supervising month-end processes.
• Managing and monitoring metrics, KPI tracking, and reports for the financial department.
• Providing training to staff members regarding financial processes.
• Share in the responsibility for general finance-related duties and is expected to cover for the Finance Manager in his /her absence.
• Performs other duties as required to support Finance Manager.

REQUIRED QUALIFICATIONS, COMPETENCES AND EXPERIENCES
• Full ACCA or ZICA(or Final stages will be considered) .
• Must be a paid up member of Zambia Institute of Charted Accountants (ZICA).
• At least 3 years work experience in supervisory role.