Deadline of this Job: 06 January 2023
Job Purpose: To provide support to Manager-Finance in matters relating to the provision of efficient and effective financial services to SEC by maintaining accurate and up to date accounting records, consolidating the SEC budget, preparing management reports, aimed at providing timely management information, and maintaining a fixed asset register.
Key Result Areas and Accountabilities
Key Result Area Principal Accountabilities (Main Duties)
Planning and Budgeting
Assists the Manager-Finance to prepare the Commission’s budget after receiving budget inputs from all the departments, and undertakes variance analyses and prepares variance reports
Payments and Receipts
Initially Checks and verifies all payments to ensure that they have required accompanying documents and for correctness and approvals before processing payment
Raises payment vouchers, writes cheques, prepares online payments, and passes them to the Manager-Finance for approval
Raises receipts when Cash, direct payments or cheques are received and passes them to the Manager-Finance for approval
Properly files payment vouchers, invoices, bank statements, and any other accounting documents for easy retrieval
Payroll Assisting the Manager – Finance in Preparing the Commission’s monthly payroll inputs and ensures that payroll payment schedules are produced on time, salaries are paid on time, statutory (PAYE, NAPSA)
Bank Reconciliations
Preparing monthly bank reconciliations: the cash book to the bank balances and maintains reconciliation files for the general ledger and passes them to the Manager-Finance for approval
Cash Flow Statements
Assisting the Manager-Finance in Preparing weekly and monthly cash flow statements for management information.
Fixed Asset Register
Updating acquired Assets to a fixed asset register and reconciles asset accounts.
Internal and External Audits
Assist the Manager-Finance in Providing all the required information during internal/external audit assignments (schedules, reconciliations, vouchers and receipts).
Procurement of Goods and Services
Checking arithmetical correctness and scrutinizes purchase requisitions to ensure correctness of specifications and approval by authorized signatories; and ensures that local purchase orders are prepared and authorized as well as delivered to selected suppliers and makes follow ups with suppliers to collect goods and/or ensure compliance to specifications and delivery deadlines
Liaises with user departments in verifying specifications and sources of supply to ensure timely and compliant procurements
Reporting
Assisting the Finance-Manager in Preparing financial statements and management reports timely, in order to provide management information and aid decision making
Others
Any other job that may be assigned to you by the Manger-Finance.
Required competencies/Personal qualities:
• Personal organization
• Telephone etiquette
• Should be willing to take additional responsibilities
• Initiative and ability to work under pressure
• Confidentiality
Qualifications
• Grade 12 School Certificate
• Full CIMA, Full ACCA, ZICA, Bachelor of Accountancy or equivalent
Minimum relevant work experience
• 2 years’ experience in a similar role
Other Vacancies
Job Purpose: To provide support to Manager-Finance in matters relating to the provision of efficient and effective financial services to SEC by maintaining accurate and up to date accounting records, consolidating the SEC budget, preparing management reports, aimed at providing timely management information, and maintaining a fixed asset register.
Key Result Areas and Accountabilities
Key Result Area Principal Accountabilities (Main Duties)
Planning and Budgeting
Assists the Manager-Finance to prepare the Commission’s budget after receiving budget inputs from all the departments, and undertakes variance analyses and prepares variance reports
Payments and Receipts
Initially Checks and verifies all payments to ensure that they have required accompanying documents and for correctness and approvals before processing payment
Raises payment vouchers, writes cheques, prepares online payments, and passes them to the Manager-Finance for approval
Raises receipts when Cash, direct payments or cheques are received and passes them to the Manager-Finance for approval
Properly files payment vouchers, invoices, bank statements, and any other accounting documents for easy retrieval
Payroll Assisting the Manager – Finance in Preparing the Commission’s monthly payroll inputs and ensures that payroll payment schedules are produced on time, salaries are paid on time, statutory (PAYE, NAPSA)
Bank Reconciliations
Preparing monthly bank reconciliations: the cash book to the bank balances and maintains reconciliation files for the general ledger and passes them to the Manager-Finance for approval
Cash Flow Statements
Assisting the Manager-Finance in Preparing weekly and monthly cash flow statements for management information.
Fixed Asset Register
Updating acquired Assets to a fixed asset register and reconciles asset accounts.
Internal and External Audits
Assist the Manager-Finance in Providing all the required information during internal/external audit assignments (schedules, reconciliations, vouchers and receipts).
Procurement of Goods and Services
Checking arithmetical correctness and scrutinizes purchase requisitions to ensure correctness of specifications and approval by authorized signatories; and ensures that local purchase orders are prepared and authorized as well as delivered to selected suppliers and makes follow ups with suppliers to collect goods and/or ensure compliance to specifications and delivery deadlines
Liaises with user departments in verifying specifications and sources of supply to ensure timely and compliant procurements
Reporting
Assisting the Finance-Manager in Preparing financial statements and management reports timely, in order to provide management information and aid decision making
Others
Any other job that may be assigned to you by the Manger-Finance.
Required competencies/Personal qualities:
• Personal organization
• Telephone etiquette
• Should be willing to take additional responsibilities
• Initiative and ability to work under pressure
• Confidentiality
Qualifications
• Grade 12 School Certificate
• Full CIMA, Full ACCA, ZICA, Bachelor of Accountancy or equivalent
Minimum relevant work experience
• 2 years’ experience in a similar role
Other Vacancies
Deadline of this Job: 10 January 2023