Deadline of this Job: 06 January 2023
AVAILABILTY: IMMEDIATE
Job Purpose: To provide secretarial and administrative support to the Directorates of Market Supervision & Development, Enforcement & Legal Services and Finance & Administration in order to ensure efficient and effective operation of the Directorates.
Key Result Areas and Accountabilities
Key Result Area Principal Accountabilities (Main Duties)
Document Production
Types and proof reads for correctness, a variety of correspondence, reports, memoranda, manuscripts and notes of routine and confidential nature as assigned.
Takes dictation using shorthand and transcribes, ensuring that spelling, punctuation and format are correct; prepares letters, memos for signatures, checking enclosures and addresses
Receives and screens incoming letters, memos, faxes and e-mails and ensures that relevant background information is attached.
Drafts standard letters, acknowledgements in reply to correspondence, invitations and queries and sends e-mails on routine matters
Electronic Diary Management
Makes and confirms appointments for meetings and people wishing to see the Directors/Managers, ensuring that appointment dates and times are suitable
Handling of Telephone Calls/Receive Messages
Receives and makes telephone calls for and on behalf of the Directorates in order to facilitate effective communication
Arrangement of departmental /Committee Meetings/Workshops
Makes arrangements for departmental meetings, takes notes at these meetings and prepares minutes as and when required
Make Travel Arrangements
Makes travel and accommodation arrangements, making bookings and obtaining/confirming tickets and drawing the necessary subsistence and travel allowances as may be required for Directors/Managers
Mail Delivery and Distribution
Ensures speedy delivery/distribution and tracking of mail using an Activity Log
Filing Maintains an up-to-date filing system for office files on various subjects and other documents for the Directors/Managers.
Receive Clients Receives and screens clients to Directors/Managers and refers those that can be attended to by other relevant officers
Receive duties from all Directorates
Day to day assignment and duties as they arise.
Assist with other duties as may be assigned by Management
Management may assign any other lawful duties within confines of working environment.
Required competencies and personal attributes:
• Good knowledge of modern office procedures
• Personal organization
• Telephone etiquette
• Should be willing to take additional responsibilities
• Initiative and ability to work under pressure
• Confidentiality
Qualifications
• Grade 12 School Certificate
• Secretarial Diploma, 120/60 wpm shorthand and typing.
• Diploma in Business Administration/Business management
Other Vacancies
AVAILABILTY: IMMEDIATE
Job Purpose: To provide secretarial and administrative support to the Directorates of Market Supervision & Development, Enforcement & Legal Services and Finance & Administration in order to ensure efficient and effective operation of the Directorates.
Key Result Areas and Accountabilities
Key Result Area Principal Accountabilities (Main Duties)
Document Production
Types and proof reads for correctness, a variety of correspondence, reports, memoranda, manuscripts and notes of routine and confidential nature as assigned.
Takes dictation using shorthand and transcribes, ensuring that spelling, punctuation and format are correct; prepares letters, memos for signatures, checking enclosures and addresses
Receives and screens incoming letters, memos, faxes and e-mails and ensures that relevant background information is attached.
Drafts standard letters, acknowledgements in reply to correspondence, invitations and queries and sends e-mails on routine matters
Electronic Diary Management
Makes and confirms appointments for meetings and people wishing to see the Directors/Managers, ensuring that appointment dates and times are suitable
Handling of Telephone Calls/Receive Messages
Receives and makes telephone calls for and on behalf of the Directorates in order to facilitate effective communication
Arrangement of departmental /Committee Meetings/Workshops
Makes arrangements for departmental meetings, takes notes at these meetings and prepares minutes as and when required
Make Travel Arrangements
Makes travel and accommodation arrangements, making bookings and obtaining/confirming tickets and drawing the necessary subsistence and travel allowances as may be required for Directors/Managers
Mail Delivery and Distribution
Ensures speedy delivery/distribution and tracking of mail using an Activity Log
Filing Maintains an up-to-date filing system for office files on various subjects and other documents for the Directors/Managers.
Receive Clients Receives and screens clients to Directors/Managers and refers those that can be attended to by other relevant officers
Receive duties from all Directorates
Day to day assignment and duties as they arise.
Assist with other duties as may be assigned by Management
Management may assign any other lawful duties within confines of working environment.
Required competencies and personal attributes:
• Good knowledge of modern office procedures
• Personal organization
• Telephone etiquette
• Should be willing to take additional responsibilities
• Initiative and ability to work under pressure
• Confidentiality
Qualifications
• Grade 12 School Certificate
• Secretarial Diploma, 120/60 wpm shorthand and typing.
• Diploma in Business Administration/Business management
Other Vacancies
Deadline of this Job: 06 January 2023
Deadline of this Job: 06 January 2023