Deadline of this Job: 10 January 2023
The International Institute of Tropical Agriculture (IITA), on behalf of the International Maize and Wheat Improvement Center (CIMMYT) in Zambia invites applications from suitable dynamic and self-motivated Zambian nationals to fill up the above position in the EU- SIFAZ project:
Responsibilities
1. Cash Flow Projection, Monitoring & Budget Execution
• Ensure timely preparation of a cash flow projection for Zambia office with Country Office Coordinator.
• Review and update cash flow statement and with Country Office Coordinator and Program Managers and Program Administrators.
• Payment Processing, Transaction Recording and Documentation
• Coordinate in country financial activities in constant coordination with CIMMYT and IITA Finance functions
• Scrutinize and support or initiate payment requests and processing ensuring proper support documentation is attached.
• Ensure proper numbering and filling of financial and accounting records.
• Ensure proper recording of financial transactions in corresponding system.
• Generate on a monthly basis a record of all transactions entered during the month and ensure errors are corrected in time.
2. Verify monthly consolidation and submission of monthly reports to HQ
• Facilitate independent the work of auditors when undergoing an audit and prepare management response to the auditor recommendations, in compliance with donor rules and regulations; ensure follow up of auditor recommendations and
• Support IITA as necessary with timely submission of all direct and indirect tax requirements and ensure VAT recovery with the respective tax authorities.
3. Payables and Receivables Analysis and travel legalizations
• Conduct a monthly review of balances with a view to regularize them
• Review travel claims/advance and ensure timely submission, and processing of advances and legalizations Analyze, reconcile and follow-up staff personal accounts to ensure compliance with CIMMYT policies
• Support IITA in preparing statutory returns and ensuring compliance with all statutory requirements.
4. Project Management Support
• Review project Budgetary information for planning and forecasting, monitor budget execution and prepare monthly updates to the country coordinator
• Follow up and monitor payments to project partners and proper financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation
• Supporting in preparation of and attending project team meetings while providing back up on project financial matters
• Budget tracking and regular verification of reported Country expenses
Other Vacncies
The International Institute of Tropical Agriculture (IITA), on behalf of the International Maize and Wheat Improvement Center (CIMMYT) in Zambia invites applications from suitable dynamic and self-motivated Zambian nationals to fill up the above position in the EU- SIFAZ project:
Responsibilities
1. Cash Flow Projection, Monitoring & Budget Execution
• Ensure timely preparation of a cash flow projection for Zambia office with Country Office Coordinator.
• Review and update cash flow statement and with Country Office Coordinator and Program Managers and Program Administrators.
• Payment Processing, Transaction Recording and Documentation
• Coordinate in country financial activities in constant coordination with CIMMYT and IITA Finance functions
• Scrutinize and support or initiate payment requests and processing ensuring proper support documentation is attached.
• Ensure proper numbering and filling of financial and accounting records.
• Ensure proper recording of financial transactions in corresponding system.
• Generate on a monthly basis a record of all transactions entered during the month and ensure errors are corrected in time.
2. Verify monthly consolidation and submission of monthly reports to HQ
• Facilitate independent the work of auditors when undergoing an audit and prepare management response to the auditor recommendations, in compliance with donor rules and regulations; ensure follow up of auditor recommendations and
• Support IITA as necessary with timely submission of all direct and indirect tax requirements and ensure VAT recovery with the respective tax authorities.
3. Payables and Receivables Analysis and travel legalizations
• Conduct a monthly review of balances with a view to regularize them
• Review travel claims/advance and ensure timely submission, and processing of advances and legalizations Analyze, reconcile and follow-up staff personal accounts to ensure compliance with CIMMYT policies
• Support IITA in preparing statutory returns and ensuring compliance with all statutory requirements.
4. Project Management Support
• Review project Budgetary information for planning and forecasting, monitor budget execution and prepare monthly updates to the country coordinator
• Follow up and monitor payments to project partners and proper financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation
• Supporting in preparation of and attending project team meetings while providing back up on project financial matters
• Budget tracking and regular verification of reported Country expenses
Other Vacncies
Deadline of this Job: 06 January 2023