Administrative Jobs at Mair Pharmaceuticals Limited, Petget Enterprise ltd, Maamba Collieries Limited (MCL), John Snow Inc. and other companies

JOB DETAILS:
Job Description
Mair Pharmaceuticals Ltd a pharmaceutical company based in Lusaka, Zambia is searching for an organised self-starter to be our new operations assistant.
The Operations Assistant’s responsibilities include reporting directly to the manager and fulfilling the Manager’s duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.
To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organisational, critical thinking, and interpersonal skills.

Operations Assistant Responsibilities:
• Acting as second-in-command to the manager, and taking care of all duties in their absence.
• Assisting the Manager with operational issues.
• Scheduling meetings and team building sessions as required.
• Promptly answering the questions of staff, clients and other stakeholders.
• Providing excellent customer service and maintaining relationships with Clients.
• Preparing and filing forms and other documents.
• Assisting with recruitment and onboarding processes.
• Taking inventory and ordering office supplies as needed.
• Updating logs and order forms.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.

Operations Assistant Requirements:
• Full 12 Grade Certificate
• Degree in Business Administration, Purchasing and Supply or a Business-related field
• Valid Driver’s License.
• At least 2 years experience in a similar role.
• Additional courses in Business Writing is advantageous.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office.
• Superb organisational skills.
• Outstanding interpersonal skills.
• A willingness to learn.


JOB DETAILS:
Administrative Assistant
Overview
• In charge of all administrative duties to facilitate the daily day to day activities.
• Minimum qualification is diploma in business administration or equivalent.
• Experience in the construction industry is an added advantage.
• Valid driver’s license is also an added advantage.


JOB DETAILS:
Maamba Collieries Limited (MCL) is jointly owned by Nava Bharat Singapore Pte. Limited and ZCCM-IH plc. The Company owns and operates a large scale coal mine and has also constructed and operates a 300 Mega Watt Coal fired Power Plant to cater for the growing demand for power in Zambia.
Maamba Collieries Limited is looking for a dynamic and enthusiastic professional who wants to build a career in a large and professionally managed company located at Maamba, Sinazongwe District, Southern Province. The position on offer is: –
Job title: Stores Assistant (2 positions)
Purpose of the Role:
An incumbent at this level will perform routine manual and clerical functions in receiving, handling, storing stock. Work shall be performed in accordance with instructions and procedures received from Stores Manager.

Responsibilities:
• Assists in counting and recording inventory
• Checks stocks against packing slips or invoices determining if there are shortages, damages and missing goods.
• To ensure stock is placed in designated storage area
• Off-loads material ensuring that items are received in accordance with shipping (Bill of lading, Delivery slip) documents.
• Posting of processed demand sheets in the system
• Receipt & Issue of Stores material and documentation

Attributes:
• Integrity.
• Professionalism
• Team work.
• Hard work.
• Honest

Qualifications and skills:
• Grade 12 School Certificate or equivalent.
• At least Diploma in Purchasing and Supply or Stores Management.
• At least three years’ relevant experience.
• Knowledge of warehouse practices and procedures.
• Strong communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Computer literacy.


JOB DETAILS:
Job Summary:
The Zambia SAFE Office Manager will organize the office set up and will be in charge of daily operations, supervise administrative and office assistants and will report to the Deputy Director of Finance and Operations. S/he will assist with administrative services and will assist the entire project staff and visiting consultants. S/he will serve as head of administration and will ensure the smooth flow of the day to day office work.

Primary Responsibilities and Duties:
• Ensure that all USAID regulations and JSI’s policies are implemented and in place;
• Assist with all aspects of administrative support to staff, directory maintenance, equipment inventory and storage;
• Oversee office upkeep in terms of needed repairs and daily cleaning;
• Prepare and manage welcome materials for new staff including: orientation package, staff ID cards, business cards, office keys, telephone extensions and colleague contact information;
• Manage office filing system and handling official documents confidentially;
• Assist to arrange and coordinate staff retreats and office events;
• Help in the organization of conferences/trainings/workshops with maintaining schedules
• Coordinate the procurement of materials, supplies and equipment for the office;
• Ensure that staff are well set up and comfortable in the office and surrounding premises;
• Oversee management of the office storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required;
• Coordinate all logistical support for staff and consultants including office setup, hotel accommodations
• Conduct Hotel/Lodges bill/invoice analysis
• Opening and closing of offices
• Coordinate with Administrative Assistant and other staff to create and maintain administrative files for the office, keeping consistent and in an orderly manner;
• Serve as the direct supervisor of the administrative assistant, Clerical Officer and other administrative staff as assigned;
• Oversee office upkeep in terms of needed repairs and daily cleaning;
• Work with the Regional management to ensure safety and daily security of office premises;
• Oversee maintenance of all office supplies and equipment, including the scheduling of routine maintenance, and oversight of outside services providers (except IT);
• Serve as a liaison with office landlord, assisted by the Finance & Administration Manager and / or the Regional Director, when necessary;
• Manage various service contracts in coordination with the Finance & Administration Manager for security, drinking water supply, generator maintenance, etc;
• Undertake any other responsibilities, tasks or activities as required by the Finance & Administration Manager.

Desired Qualifications:
• First degree in Business Administration, Public Administration or related field, with at least 5 years of office management experience in an international organization or multinational company;
• Demonstrated experience in supervision of support staff;
• Experience in inventory management;
• Strong critical thinking, problem-solving and supervisory skills;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills;
• Experience working with an international NGO preferred; and
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
JSI does not charge any fees in its recruitment process.

JOB DETAILS:
Agile Trade and Supplies Limited – a general supply company based in Kitwe is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.

Responsibilities
• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, forms etc
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for clients

Requirements and Skills
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers
• Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task
• Grade 12 certificate and additional qualifications in business admin or a related field.
• Experience working in the mining industry will be an added advantage.


JOB DETAILS:
Working under the supervision of the Operations Manager, the Delivery Coordinator will have to plan, organize, direct and coordinate product delivery activities to ensure accurate and timely deliveries to customers. The Delivery Coordinator will efficiently and effectively manage delivery riders to ensure delivery of orders is achieved to the satisfaction of the customers and ensure that sales are maximized, brand integrity and set standards are maintained, and targeted profitability is achieved.

Duties and Responsibilities:
• Ensure product quality is met on all deliveries.
• Reads all communication in the report book from the previous shift and actions were necessary.
• Ensures daily that cash takings from riders are accurate (no variances) with the sales and safely banked every shift as per the set procedure.
• Provide support in pick-up and delivery of products according to customer orders.
• Obtain customer orders for product deliveries including order specifications, address, and phone number.
• Respond to delivery-related inquiries and concerns from customers.
• Notify customers about any valid delivery delays in advance.
• Schedule deliveries and prepare delivery documentation.
• Provide exceptional services and ensure customer satisfaction.
• Track the status of order deliveries and resolve any issues promptly.
• Ensure that products are properly packed, stored, and transported to avoid any accidents and damages.
• Ensures daily that riders follow trading hours.
• Checks riders’ arrival times and conduct a team briefing and hygiene check so that all Riders report on duty on time, in neat and complete uniforms.
• Ensures all repairs and maintenance requirements on the bikes are identified and actioned accordingly. (All critical repairs to be actioned within 48 hours).
• Prepares for the peak period.
• Compiles and monitors sales figures and statistics on the Application.
• Ensure all gadgets, documents, and bikes are handed over at every end of each shift.
• Any other duties assigned.

Delivery Coordinator Skills and Qualifications:
• GCE O’Level Certificate
• Advanced Diploma or Degree in Business Administration/Management Studies or equivalent
• At least two years of experience in the hospitality industry
• Highly focused, result-driven, and outstanding organizational skills.
• Should be highly computer literate.
• Be presentable and have a strong sense of integrity.
• A pleasant personality and able to communicate well with customers and staff at a higher level.
• Honest and able to work under minimal supervision are prerequisites.
• Have excellent people skills and a strong sense of urgency and bias to action.
• Knowledge of organizational effectiveness and operations management.
• Familiarity with business and financial principles.
• Leadership ability.


JOB DETAILS:
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
My Career Development Portal: Wherever you are in your career, we are here for you. Design your future. Discover leading-edge guidance, tools and support to unlock your potential. You are Absa. You are possibility.

Job Summary
To deliver reconciliations support services through the execution of predefined objectives as per agreed standard operating procedures (SOPs).

Job Description
Balancing and Reconciliation: Prepare reconciliations | Risk & Control: Assist in implementing all processes and controls required and understand and communicate any Risk management frameworks to team that impact the area

Education
Further Education and Training Certificate (FETC): Financial Sciences (Required)