Accounting finance Jobs at PATH,FHI 360, Civacon Concepts Limited, Local Government Service Commission (LGSC) and other companies

JOB DETAILS:
Please note this position is contingent upon award to PATH and approval from USAID.
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges. PATH’s Malaria, Neglected Tropical Diseases program is a leader in the effort to end malaria illnesses and deaths, refines and develops tools and approaches, invests in national programs, and builds data to empower national governments to pursue malaria elimination.
PATH seeks a Director of Finance and Administration (DFA) for the USAID-funded Reaching every at-risk community and household with malaria services (REACH Malaria) global project. The purpose of the anticipated contract is to provide implementation support services and technical assistance to countries to accelerate progress in comprehensive delivery of facility and community-based malaria services, including malaria case management, prevention of malaria in pregnancy (MiP), seasonal malaria chemoprevention (SMC), health systems strengthening, data collection and use for service delivery, and other malaria prevention interventions.
The DFA will report to the Project Director and will be responsible for overseeing all aspects of budgeting, financial management, and reporting; sub-contract management and procurement; human resources management; asset management; logistics; and compliance with terms and conditions of the contract. They will be responsible for managing the contract budget and preparing financial reports for submission to USAID. The DFA will ensure funds expended in compliance with USG rules, regulations, and contract requirements. They will ensure systems and processes are implemented to support efficient and effective contract implementation, including fraud and risk mitigation practices. The DFA will Lead the project’s finance and administration team and provide oversight of finance and administration at country level.

Responsibilities:
• Provide leadership in financial management, subcontract management, accounting, general administrative processes, and operations.
• Oversee compliance with a focus on USAID, PATH, and statutory requirements and controls.
• Lead annual budget development including managing the annual work plan, life-of-project and activity budgets, and ensuring compliance of expenditures with approved budgets; ensure the consistency, inclusion, and accuracy of costs and compliance with policy and practices, and work with staff in developing budgets for technical activities. Revise overall and sub-budgets as needed throughout the work plan year.
• Maintain systems for budget monitoring and tracking that include financial and contractual data.
• Provide routine pipeline analyses to the Project Director and USAID and ad hoc reports requested by USAID.
• Perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, and identifying gaps to ensure efficient and sound financial management.
• Ensure strong subcontract development, management, and monitoring systems and processes are in place to ensure effective and timely issuance, reporting, compliance, and oversight of all subcontracts.
• Monitor adjustments to annual budgets whenever required.
• Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
• Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
• Review performance and internal controls of operations functions to identify strengths and weaknesses; support project management team and implementing partners to enforce reliable and reasonable controls for efficiency and effectiveness during of program implementation.
• Regularly perform comprehensive risk and cost-efficiency analyses to minimize business risks during the award life cycle.
• Ensure all program staff are trained in USAID rules and regulations and compliance with USAID contracts; provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR and administrative procedures.
• Conduct regular performance assessment of staff, including providing technical support and opportunities for development.
• Lead control, monitoring, and reporting of financial operations that include cash and treasury management and reporting and monitoring procedures, budgets and pipeline reporting/monitoring.
• Ensure timely submission of administrative and financial reports to USAID as required.
• Liaise with internal and external auditors to ensure the appropriate audits are conducted and appropriate recommendations followed up and closed.

Required Experience
• 15 years of experience (or a Master’s in business, accounting, finance, or related field plus 10 years of experience) in financial and administrative management of large-scale, complex donor-funded projects.
• Experience managing donor-funded subcontractors and procurement.
• Strong understanding of USG financial reporting and compliance requirements and experience with USAID contracts.
• Experience in financial management, risk management and implementation of internal controls.
• Demonstrated supervisory experience.
• Expertise and experience in one or more of the following preferred: operations, HR, logistics, or IT.
• Demonstrated ability in leading geographically dispersed teams.
• Full professional proficiency in English, with excellent oral and written communications skills required.
• Ability to interact professionally in French and/or Portuguese an advantage.
• Available to travel nationally and internationally up to 25%.

COVID-19 Vaccine Requirement:
PATH has instituted a COVID-19 vaccine mandate for all employees, interns, consultants, and temporary staff based in the United States. Individuals selected for job opportunities in the United States must be fully vaccinated, and show proof of vaccination status, upon hire. Individuals are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as Pfizer or Moderna, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement.
Remote Working:
PATH continues to evolve to support our employees during the COVID-19 pandemic. Currently, most of PATH’s US based positions are temporarily 100% remote, within commuting distance to our PATH offices. When PATH transitions more broadly to in-person work, we will operate with a hybrid workplace model. Hybrid employees must reside within commuting distance to one of our PATH offices. PATH’s US offices are in Seattle, WA and Washington, D.C.
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.


JOB DETAILS:
Finance & Administration Lead- Zambia
Requisition - 2022201546
FHI 360 is seeking CVs for consideration on various potential opportunities in Zambia, involving USG-funded HIV programming. This position is intended to serve as a departmental/team lead; and depending on the project size/scope, it could be either at Director level or Associate Director level.
Overview:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Nutrition, Environment, Education, Economic Development, Civil Society, Gender, Youth, Research, Technology and more, creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries as well as all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of F&A Lead in Zambia, based in Lusaka, for an anticipated public health award. Confirmation of this position will be contingent upon FHI 360 securing the opportunity and upon donor prior approval.
Job Summary:
Under the direction of Project Director and in close collaboration with the other members of the Senior Management Team (SMT), the F&A Lead will give overall leadership and coordination of financial management and administration of the project by promoting financial stewardship and accountability in all project operations. The role will include ensuring compliance with donor and FHI 360 financial management and administrative policies, as well as achieving and maintaining cost and operational efficiency in all project operations.

Duties and Responsibilities:
Financial Management
• Provide leadership to finance and operations aspects of the project, including general administrative processes, financial management, sub award management, grants programs, accounting, and logistics
• Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets
• Prepare and submit annual and quarterly financial and accrual reports to the donor
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial reports; collate financial reporting materials for all funder segments, and oversee all financial, operations and grants functions.
• Manages internal and external financial audits of the program.
• Oversee and lead annual budgeting and planning process in conjunction with the department leads; administer and review all financial plans and budgets; monitor progress and changes and keep senior management team abreast of the organization’s financial status.
• Effectively communicate and present the critical financial matters to the Senior Management Team.
Compliance
• Ensure compliance of financial and operations systems with FHI 360 policies and procedures, donor rules and regulation, award requirements, and Government of Zambia laws
• Provide technical assistance to local partners on financial compliance and reporting
• Implement a robust contracts management and financial management/ reporting system; ensure that the FHI 360 policies and procedures and donor rules and regulations are adhered to, and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary organizational policies and accounting practices; improve the finance and administration department’s overall policy and procedure manual.
Operations
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the FHI 360 policies and procedures and funder rules and regulations.
• Manage project procurement processes
• Ensures continual review of internal and strategic controls, communications, risk assessments and maintenance of documentation.
• Supports partners as needed to ensure sound financial management and operations.
• Ensures that sub-contracts, sub-grants and local consultancy documents and procedures are completed in a timely and correct manner and comply with FHI 360 and funder policies and regulations; and
• Provides overall administration coordination and support to ensure an effective and efficient operating platform for the program.

Minimum Qualifications and Desired Attributes
• A qualified Chartered Accountant with a Bachelor’s degree - Master's preferred - in Finance, Accounting and/or Administration with minimum 8 years’ experience will be suitable;
• Minimum 8 years’ international project management experience, including managing provincial and district offices and supervising local employees required.
• Strong financial and operational management experience with proven management skills.
• Strong interpersonal and team-building skills with significant experience building strong host country national team.
• Experience and working knowledge of accounting, finance, procurement and administration of US Government (USG) funded awards
• Knowledge of general office practices, administrative procedures following set USAID guidelines.
• Detailed knowledge of subcontract management processes and procedures, including USG regulations for compliance and oversight.
• Proven proactive skills in identifying cost saving, cost avoidance and efficiency opportunities
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
• Eligibility is restricted to Zambians.
Travel Requirements: 10 -25%
Disclaimers:
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 offers a competitive compensation package and is an equal opportunity employer. Kindly note that only shortlisted candidates will be contacted.
Recruitment is contingent upon successful award of the project and the selection of the final applicant is subject to donor approval.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal


JOB DETAILS:
Civacon Concepts Limited is a dynamic and progressive Zambian company providing equipment, maintenance support, installation solutions and consultancy services to the petroleum industry in Zambia. We are currently looking for individuals to join our team as Accounts officer/receptionist to support the business.
The candidate must be mature, confident, outgoing, trustworthy and willing to learn our business. The candidate should also have own accommodation in Lusaka.

QUALIFICATIONS/ EXPERIENCE
1. Certificate in accounting or equivalent
2. Over 3 years relevant experience
3. Aged between 28 and 40 years.
DUTIES / RESPONSIBILITIES
1. Opening and/or sorting finance mail
2. Vouchering all incoming invoices
3. Distributing vouchers for department approval; distributing vouchers for CEO approval
4. Inputs Accounts Payable data into the accounting system or equivalent after all approvals have been made.
5. Ensure that key bills where there is a substantial pre-payment or early payment discount, are paid on time.
6. Ensures that no penalties accrue for late payments.
7. Gets checks signed.
8. Prepares all material for mailing, ensuring that appropriate copies are maintained and filed, according to departmental guidelines.
9. Handles reception duties including telephone answering, distributing telephone sheets and other related duties.
10. Handling general administrative duties as directed
11. Other office duties, as required, including but not limited to: typing, filing, making reservations and making telephone calls


JOB DETAILS:
Accountancy Assistant (08)- LUSAKA (02), SHANGOMBO (01), NSAMA (02), KALUMBILA (01),CHILUBI (01), KABOMPO (01)
SALARY SCALE: LGSS/13

JOB PURPOSE
To undertake budget preparation, maintenance of books of accounts and preparation of financial statements for both internal and external users in order to facilitate decision making

MAIN REQUIREMENTS
(a) Minimum Secondary Education
Form V/Grade 12 School Certificate with Five (5) Credits or better
(b) Minimum Vocational/Professional Qualifications
ZICA Technician or equivalent, must be a member of ZICA
(c) Minimum Relevant Pre-job Experience
Entry Level

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