Deadline of this Job: 13 August 2022
JOB DETAILS: The Young Women’s Christian Association (YWCA) Council of Zambia is a Christian, membership, non-partisan, non-governmental organization (“NGO”) dedicated to the empowerment of the community. The organisation was established in 1957 and has a presence in all the 10 provinces of Zambia.
YWCA has set aside funds to review and update organizational policies and manuals and seeks to engage suitably qualified and experienced consultants to conduct this assignment. The Manuals and Policies to be updated are:
• Finance Manual
• Human Resources Manual
• Travel Policy
• Anti-Fraud and Corruption Policy
• Programme Implementation Manual
• Monitoring and Evaluation Manual
• HIV and AIDS Policy
• Gender Policy
• Disability Policy
• Child and Youth Policy
• Child Safeguarding Policy
• Board of Directors Charter
• Community Engagement Strategy
1. Finance Manual
Qualifications and Experience
• Full ACCA or Degree in Accountancy
• Master’s Degree in Finance will be an added advantage.
• Over five years work experience in finance at managerial level in a reputable establishment.
• Over five years’ experience in policy review and development.
• Excellent written and communication skills as well as proficiency in Microsoft.
• Demonstration of past experience development of Finance manuals through samples of works done of a similar nature.
2. Human Resources Manual
Qualifications and Experience
• Degree in Human Resource
• Master’s Degree in Human Resources will be an added advantage
• Over five years work experience in a human resources department at managerial level in a reputable establishment.
• Over five years’ experience in policy review and development.
• Excellent written and communication skills as well as proficiency in Microsoft suit.
• Demonstration of past experience in development of HR manuals through samples of works done of a similar nature.
3. Travel Policy
Qualifications and Experience
• Degree in Transport and Logistics or Business Administration
• Master’s in Business Administration will be an added advantage
• Over five years work experience in a logistics and transport department at managerial level in a reputable establishment.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Demonstration of past experience in development of similar manuals through samples of works done of a similar nature.
4. Anti-Fraud and Corruption Policy
Qualifications and Experience
• Full ACCA or Degree in Accountancy
• Master’s Degree in Finance will be an added advantage
• Over five years work experience in finance at managerial level in a reputable establishment.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Demonstration of past experience in development of workplace manuals through samples of works done of a similar nature.
5. Programme Implementation Manual
• Bachelor’s Degree in Development studies, Project Management or other related social sciences
• Master’s Degree in Development/Project Management studies will be an added advantage
• Over five years work experience in Development programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Demonstration of past experience in the development of organisational workplace manuals through samples of works done of a similar nature.
6. Monitoring and Evaluation Manual
• Minimum Bachelor’s degree in Monitoring & Evaluation, Demography, Statistics, Analytics or other relevant discipline.
• Master’s Degree in Monitoring & Evaluation, Demography, Statistics, Analytics or other relevant discipline will be an added advantage.
• Member of Zambia Monitoring and Evaluation Association (ZaMEA)
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar work done before.
7. HIV and AIDS Policy
• Minimum Bachelor’s Degree in Public Health, Nursing, Bachelor of Medicine and Bachelor of Surgery (MBChB), or equivalent with additional training and experience in ART
• Master’s Degree in Public Health, Nursing, Bachelor of Medicine and Bachelor of Surgery (MBChB) will be added advantage.
• Registered with The Health Professions Council of Zambia (HPCZ) or General Nursing Council of Zambia (GNC)
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft
• Evidence of similar works done before.
8. Gender Policy
• Bachelor’s Degree in Gender studies, Development Studies or other related discipline.
• Master’s Degree in Gender studies, Development Studies will be an added advantage
• Over five years work experience in Development/Gender programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
9. Disability Policy
• Bachelor’s Degree in Special Education, Adult Education, Development Studies or other related discipline.
• Master’s Degree in Special Education, Adult Education, Development Studies will be an added advantage
• Over five years work experience in Special Education, Adult Education or Development programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
10. Child and Youth Policy
• Bachelor’s Degree in Human Security Studies, Bachelor of Arts in Education (BAEd), Development Studies or other related discipline.
• Master’s Degree in Security Studies, Bachelor of Arts in Education (BAEd), Development Studies will be an added advantage
• Over five years work experience in Security, Education and Development programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
11. Child Safeguarding Policy
• Bachelor’s Degree in Human Security Studies, Bachelor of Arts in Education (BAEd) , Development Studies or other related discipline.
• Master’s Degree in Human Security Studies, Bachelor of Arts in Education (BAEd), Development Studies will be an added advantage
• Over five years work experience in Security, Education and Development programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
12. Board of Directors Charter
• Bachelor’s Degree in Gender studies, Development Studies or other related discipline.
• Master’s Degree in Gender studies, Development Studies will be an added advantage
• Over five years work experience in Development/Gender programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
• Bachelor’s Degree in Gender studies, Development Studies or other related discipline.
• Master’s Degree in Gender studies, Development Studies will be an added advantage
• Over five years work experience in Development/Gender programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
13. Resource Mobilisation Strategy
• Bachelor’s Degree in Gender studies, Development Studies or other related discipline.
• Master’s Degree in Gender studies, Development Studies will be an added advantage
• Over five years work experience in Development/Gender programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
14. Community Engagement Strategy
• Bachelor’s Degree in Gender studies, Development Studies or other related discipline.
• Master’s Degree in Gender studies, Development Studies will be an added advantage
• Over five years work experience in Development/Gender programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
15. Conflict of Interest Policy
• Bachelor’s Degree in Human Security Studies, Bachelor of Arts in Education (BAEd), Development Studies or other related discipline.
• Master’s Degree in Security Studies, Bachelor of Arts in Education (BAEd), Development Studies will be an added advantage
• Over five years work experience in Security, Education and Development programme at managerial level in a reputable institute.
• Over five years’ experience in policy review and development.
• Excellent written communication skills as well as proficiency in Microsoft suit.
• Evidence of similar works done before.
Deadline of this Job: 24 August 2022
JOB DETAILS: Title: Local Authorities (LAs) Capacity Self-Assessment and Capacity Development Action Plan
Project: Partnerships for Municipal Innovation – Women in Local Leadership (PMI-WILL)
Purpose of assignment: Revision of Capacity Assessment Tool and Facilitators’ Guide for Capacity Development Action Plan for partner local authorities in Zambia
Position: Consultant to the Local Government Association of Zambia (LGAZ)
Number of Positions: 1
Language: English
Assignment Duration: 2 weeks
Level of Effort: maximum of 12 working days
Financial: Commensurate to Local Rates for Assignment and Expertise
Reporting to: National Project Coordinator, PMI-WILL project
1. Background
The Partnerships for Local Innovation – Women in Local Leadership (PMI-WILL) is a $27,610,160 project with a financial contribution of $26 million from Global Affairs Canada (GAC) and $1,610,160 of in-kind contributions from the Federation of Canadian Municipalities (FCM). The project aims to enhance the enjoyment of rights for women and girls in five countries: Benin, Cambodia, Ghana, Sri Lanka, and Zambia. It has two intermediate outcomes: increased participation by women, particularly those from marginalized groups, as leaders and decision-makers in local governance in the targeted countries; and increased effectiveness of local authorities in the targeted countries in delivering inclusive, gender-responsive municipal services.
To achieve these outcomes, FCM will engage with a network of stakeholders in each country and benefit from the contributions of Canadian municipal experts. Key interlocutors in each country will include local governments (LGs)/local authorities (LAs), Local Government Associations (LGAs), civil society organizations (CSOs) that work directly on gender or women’s affairs, political parties, and national authorities including ministries responsible for local government, gender, women’s affairs, and local government training institutes.
In Zambia, FCM is implementing the project in collaboration with the Local Government Association of Zambia (LGAZ), Ministry of Local Government and Rural Development, Gender Division, selected local authorities (Chifunabuli, Kafue, Kasama, Lunte and Nakonde Councils), and other key stakeholders including Civil Society Organizations (CSOs) and Women’s Rights Organizations (WROs).
2. Objective of assignment
Under Outcome 2100, PMI-WILL will assess the capacity of selected local authorities (LAs) to deliver inclusive, gender responsive municipal services. This will be carried out through self-assessments whose findings will inform the LA’s Capacity Development Action Plans highlighting activities on inclusive, gender responsive service delivery and community engagement. The objective of this assignment is to provide technical assistance to LGAZ to contextualize the Capacity Development Self-Assessments tool for LAs and update the existing Facilitators’ Guide to support Canadian municipal practitioners to engage with LAs to develop their Capacity Development Action Plan.
Existing Capacity Self-Assessment Tools designed to align with project objectives to guide stakeholders through the capacity assessment process will serve as the foundation to develop Capacity Self-Assessment Tools that are contextualized to the country context, legal framework, and local government system. The Tools will evaluate key areas (Leadership, Engagement, Service Delivery and Management) with a focus on supporting inclusive, gender-responsive local governance and women’s leadership and decision-making. The results of the self-assessment will be used to design the Capacity Development Action Plan for LAs with the support of Canadian Municipal Practitioners and to define the baseline value of key performance indicators. Similarly, an existing facilitators’ guide which covers key areas of capacity relevant to the project (that is gender equality and social inclusion) must also be updated to align with the revised Capacity Self-Assessment Tool and take into the local relevant aspects of the Tool.
3. Scope of work
The Consultant will:
a) Review and revise existing Capacity Self-Assessment Tools and Facilitator Guide provided by FCM and identify areas that will need local contextualization to take into account the legal and policy framework and local government system;
b) Update the Self-Assessment Tool and Facilitator Guide based on the findings;
c) Based on the updates to the final Capacity Self-Assessment, provide recommendations on potential areas of focus for LAs capacity development, including aspects where LGAZ and Canadian Municipal Practitioners may provide the relevant technical support.
4. Expected outputs
The following are the main expected outputs of the assignment:
a) Draft LAs Capacity Self-Assessment Tool and Facilitator Guide incorporating the local context and legal framework that governs local authorities in the country;
b) Final revised LAs Capacity Self-Assessment Tool that addresses any feedback and concerns from the LGAZ and FCM;
c) Final revised LAs Facilitator Guide that addresses any feedback and concerns from LGAZ and FCM;
d) Brief report on recommended capacity development actions for the LAs, LGAZ/PMI-WILL, and Canadian Municipal Practitioners.
5. Key deliverables and level of effort
• Review capacity assessment tool and facilitation Guide and identify areas that require country specification and alignment with any relevant legal frameworks (level of effort: 3 days);
• Draft LA Capacity Self-Assessment Tool and Facilitator Guide incorporating the local context and legal framework that governs local government municipalities in the country (3 days);
• Final Capacity Self-Assessment Tool and Facilitator’s Guide with feedback from LGAs and FCM incorporated (2 days);
• Hold a virtual session to orient LGAZ, Partner Local Authorities and FCM staff on how to use the capacity self-assessment tool and facilitator’s guide (1 day);
Report with recommendations on potential capacity development activities for selected local authorities to deliver inclusive, gender responsive local governance and services (3 days).
Level of Effort: 12 working days
6. Financial requirements
Applicants are required to indicate the consultancy rate (in Zambian Kwacha and inclusive of taxes) per day and the number of days anticipated to complete the assignment. Please note that the logistical costs of any workshops or meetings required do not need to be costed.
7. Desirable qualifications
The consultant is expected to possess the following:
• Previous experience with using and/or applying tools that highlight gender based and intersectional analyses, particularly within the local governance context is highly desired.
• In-depth understanding of the context in Zambia with specific focus including the local government system, municipal service delivery, and policy and regulatory frameworks;
• Thorough understanding of institutional capacity development and strategic planning processes;
• Experience in facilitating participatory capacity assessments, situational analysis, and drafting capacity development plans with a monitoring and evaluation component;
• Evidence of having undertaken similar consultancy assignments especially with public institutions and international organisations;
• An affiliate of a relevant professional body.