Logistics/Transportation/Procurement at Alistair Group, Legacy Hilltop Africa Limited, Titan Drilling and other companies

JOB DETAILS:
Clearing and Forwarding Supervisor
Qualifications:
• Bachelor’s Degree preferably in the relevant field (Customs Clearance)
• At least 2 years of experience in Clearing and Forwarding (RIT)
• Supervisory/Managerial skills
• Ability to work with minimal supervision

Main Responsibilities:
• Ensuring clearing takes place as per the time KPIs by closely supervising the current statuses of shipments and prompting the Declaration team to take the next step.
• Overall team management to ensure things are moving as per our targets
• Assisting in Responding to client queries (Documents & other clearance-related questions)
• Consistently monitoring the clearance dashboard and supervising the declaration officer’s team to do their tasks in a timely manner.
• Ensuring documents are checked by Declarations Officer upon receiving pre-alerts
• Transit Bond Management – Ensuring the bond is validated immediately after the truck exits the border to avoid penalties from ZRA.
• License/Certificate renewals should be done within a proper time before the respective expiry date.
• Writing letters – Drafting letters for clearance purposes, including permits we need, ID’S any other special requests depending on what is needed for clearance purposes


JOB DETAILS:
Legacy Hilltop Africa Limited (the Lodge) is a faith-based, Christian Organization. The property, which is situated in Meanwood, off Great East Road, is comprised of 58 guest accommodations and 2 Presidential Suites and conference facilities. All of these guest rooms and suites are of the highest quality, many with sweeping views from the hilltop.
We are seeking to hire qualified candidates for the position of Purchasing Officer
The general responsibility of the Procurement Officer is to follow purchasing policies, systems and procedures in accordance with the Company standards and complete procurement processes in line with company regulations.

Roles and Responsibilities
Purchasing Officer will be responsible for:
• Follow purchasing policies, systems and procedures in accordance with the Company standards.
• Monitor vendors quality, service and price through standard purchasing specifications
• Obtain competitive quotations for the Resort requirements and ensure that the best product is sourced and purchased.
• Receives the market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Ensure that all procurement documents have been approved by the General manager and Financial Controller for all purchase.
• Maintain vendor register that contains vendor details and procurement documents.
• Ensure that all vendor files are kept up to date
• Prepare weekly purchases reports
• Ensure that all vendor invoices for good and services are tracked in readiness for payment.
• Ensure all vendor purchase invoices are submitted to accounts in a timely manner
• Monthly submission of vendor statements to accounts payables for reconciliation purposes.
• Make transport arrangements with maintenance manager in order to collect purchase on time.
• Process all departmental requests in liaison with Heads of departments.
• Source for competitive vendor quotations.
• Work with Stores to replenish minimum stock levels.
• Ensure good working relationship with strategic suppliers to ensure competitive cost quality and delivery
• Update the financial controller on procurement related issues ie delays, transport challenges and vendor supply shortages, on a daily basis.
• Maintain COD (Cash on delivery) register to track cash payments

Qualifications, Skills and Experience
• Full Grade 12 certificate.
• Advanced Diploma or Degree in Purchasing and Supply Management.
• Proficiency in MS Excel, MS word and other MS packages
• Member of the Zambia Institute of Purchasing and Supply
• Minimum 3 years work Experience in the Hotel environment is an added advantage
• Manual drivers license is mandatory
• Proficiency in MS Excel, MS Word and other MS office packages


JOB DETAILS:
REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE.
• At least 5-10 years of driving experience
• Dangerous goods Certificate
• Class C driver’s license with Categories; Passengers, Dangerous Goods (PDG)
• A minimum of 5 years’ experience in splitter gear boxes
• Must be honest.
• Must be a grade 12.
• Able to communicate in English written and spoken.
• Able to work under pressure with minimum supervision.

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