Summary
Date Posted: Tuesday, July 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
• This position is based in Lusaka, Zambia. The deadline to apply for this job is Monday, 7 August 2023.
The Administration and Finance Officer (AFO) is responsible for assisting the Admin and Finance Manager to achieve or exceed the annual goals for the HOPE Zambia Savings Group Program, by verifying the effectiveness of internal controls and ensuring compliance to the standard financial and administration procedures. In addition, the AFO will ensure to carry out the administration function as part of their core responsibility to the Program.

Primary responsibilities
• Execute program financial processes by ensuring adherence to financial policies as described in the Finance Manual.
• Delivery of administrative and human resource services.

Specific Duties and ResponsibilitiesSpiritual Integration and Christian Witness
• Actively participating in weekly devotions, monthly meetings, and annual retreats for HOPE staff in order to maintain a focus on the program’s Christ–Centered mission and to promote spiritual balance within family, work, and church life through the adoption of Biblical, personal, and spiritual disciplines

Financial management
• Engage in training of HOPE Zambia team on daily financial procedures such as purchase requests, advances, and expense reporting.
• Assist in the payment of invoices
• Assist with the management of cash needs and handle the tracking of expenditures
• Ensure partner reports are timely collected and reviewed
• Conduct checks and controls to ensure partner reports are accurate
• Help provide support to HOPE Zambia staff and church partner accountants as needed.

Administration
• Make sure all filing duties are properly conducted
• Assist with organizing logistics and for retreats, meetings and visitors.
• Assist the AFM in keeping office supply inventory and accurate reporting of stock on a regular basis.
• Handling and timely reporting on petty cash usage, replenishment and report
• Recording and regular follow up on payments, (rent, tax, insurance, bills, etc.)
• Maintaining and regularly updating the fixed Assets Register
• Maintain and regularly update communication lists,
• Actively participating in improving HOPE processes and procedures by developing and making recommendations, creating innovative methods, cutting costs, working more efficiently, etc.

Compliance
• Acquaintance with all operation and financial manuals and ensure compliance is fully executed,
• Ensure all reporting tools are fully understood and fully utilized
• Follow up on audit findings to ensure that management’s audit recommendations are timely implemented
• Check and confirm the status of the closed Internal Audit issues

Other Duties
• Assist the AFM in conducting Financial Compliance Reviews of the HOPE partners, traveling at times to do so.
• Perform other duties as requested by the Country Director and Administration and Finance Manager.
• Engagement and full commitment to the mission and vision of HOPE International.
• Passion and willingness to learn about Savings Group programs, methodologies, and systems.
• Excellent understanding of cross-cultural communication, workplace relationships, or church relations and the ability to communicate well with others.
• Hard worker and resilient
• Highly flexible and creative, assertive, detail-oriented, self-starter with demonstrated ability to work independently as well as in collaboration with a team
• Fluent in spoken and written English and Shona. Other languages will be an added advantage.
• Excellent computer skills
• Qualifying university degree in Finance, Accounting, Administration, or similar field study.
• Knowledge of NetSuite a plus.
• Willingness to travel

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• A motivation letter with references for recommendation.
• CV
• Certified degrees & transcripts
• Pastor’s recommendation of your local church
• Interested and qualified? Click here to apply

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