Summary
Date Posted: Thursday, November 30 2023, Base Salary: Not Disclosed

JOB DETAILS:

Reporting to: Project Accountant
Main duties
Planning and Budgeting
• Assist Project Accountant to ensure project planning and budgeting work schedule to meet the requirements/deadlines.
• Support Project Accountant & Program staff to ensure programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to YAWL Finance Policies and donor regulations.

Accounting
• Prepare and process bank deposits/withdrawals and petty cash payments.
• Prepare vouchers, process invoices for payment.
• Post transactions to general ledger/voucher interface.
• Review employee expense reports and code appropriately
• File accounting related documents for easy retrieval.
• (if financial partnering involved) Verify the fund transfer to partners and documentation as per agreements; and review and amend (if necessary) financial information provided by partners for consolidation.
• Ensure timeliness, completeness and accuracy in all accounting documents.

Risk Management and Internal Controls
• Support adherence to proper internal control system by program team.
• Promote and practice transparency and integrity for good stewardship of resources.
• Communicate to appropriate people potential risk observed in the program implementation.
• Assist Project Accountant to take corrective actions/measures on audit recommendations and regularly monitor progress.
• (If financial partnering involved) Assist partners to identify areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control systems/manuals as required.

Administration support
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive to handle requests and queries from management
• Perform any other task that may be assigned

Qualifications and Experience:
• Diploma/ Bachelor’s Degree in related discipline
• Experience working as Administration and Finance added advantage

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Suitably qualified volunteers are invited to send application letter and curriculum Vitae to yawl@yawlzambia.net  not later than Friday 8th December, 2023 with position being applied for in subject line. However, only shortlisted candidates will be contacted.

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