Call for quotations

Finance Manager services for VVOB Zambia during six months (+ 3 months + 3 months extension)

CALL FOR QUOTATIONS

PUBLIC PROCUREMENT

Reference 02.08.23.ZM

Object: Finance Manager services during six months for VVOB Zambia (+ 3 months + 3 months possible extensions)

Services

PROCEDURE

Negotiated procedure without publication but with announcement.

1. CONTRACTING AUTHORITY and CONTACT
VVOB Zambia Office

CDC, Alick Nkhata, Lusaka, Zambia – Telephone: 0211255175

Contact persons for questions about this call: Laudia Itwi

Any questions can be sent by mail to the contact person, by mentioning the reference of the call for quotations in the subject of the mail. Spoken communication is only permitted to communicate other messages than those referring to the documents of the call or to the quotation, on the condition that sufficient proof is kept of the verbal communication (e.g., a written note, recording, transcript, summary, etc.).

2.      SUBJECT-MATTER OF THE PROCUREMENT
This procurement is not divided into lots and is not subdivided in fixed and conditional parts. The contract is not reserved to specific economic operators such as sheltered workplaces, people with disabilities, disadvantaged people and protected professions.

The contract is described in the following annexes:

– Annex A: technical specifications

– Annex B: service contract

– Annex C: declaration on honour

3.      IMPLICIT DECLARATION OF HONOUR, COMPLIANCE AND INTEGRITY OF BIDDERS
In accordance with Article 39 of the Royal Decree, the fact of submitting an offer constitutes an implicit declaration on honour that the bidder is not in one of the situations of exclusion referred to in Articles 67 to 69 of the Law (Belgian Law of 17 June 2016 on public contracts (Official Gazette of 14 July 2016) and the Royal Decree of 18 April 2017 on public contracts in the conventional sectors (Belgian Official Gazette of 9 March 2017).

A.     Compulsory grounds for exclusion
The contracting authority shall, at any stage of the procedure, exclude the bidder from participation in the award procedure if it is established that the bidder has been convicted through a final judgment on the merits for one of the following offences:

i. participation in a criminal organisation,

ii. corruption

iii. fraud

iv. terrorist activities, offences connected with terrorist activities or inciting, aiding or attempting to commit such an offence.

v. money laundering or terrorist financing,

vi. child labour and other forms of trafficking in human beings

vii. employment of illegally staying third-country nationals.

Evidence to be submitted by the bidder: declaration on honour in ANNEX C

B.      Exclusion ground relating to tax and social security debts.
At any stage of the award procedure, the contracting authority shall exclude the participation of a bidder who does not fulfil his obligations relating to the payment of taxes or social security contributions.

Evidence to be submitted by the bidder: declaration on honour in ANNEX C

C.      Compliance with VVOB’s Codes of Conduct
Compliance with VVOB’s Codes of Conduct is extremely important to the contracting authority. Any bidder found to be in default on this point will be automatically excluded from the procedure.

The bidder will conduct itself at all times in accordance with (i) VVOB’s General Code of Conduct, (ii) VVOB’s Child protection policy and (iii) VVOB’s Youth protection policy (hereinafter the Codes of Conduct). The Codes of Conduct form part of VVOB’s Integrity Policy, which can be consulted at www.vvob.org.

The bidder will further ensure that all personnel and (sub)contractors involved in the execution of this contract, as well as all affiliated companies, comply with the Codes of Conduct.

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In case of credible accusations that the bidder or one of its staff members, branches or (sub)contractors has violated the Codes of Conduct, VVOB may terminate the contract with immediate effect and without compensation through written notification.

VVOB may decide to suspend the agreement temporarily in anticipation of the investigation into an alleged breach of the Codes of Conduct by means of a written notification sent to the bidder.

Evidence to be submitted by the bidder: declaration on honour in ANNEX C.

D.     Compliance with Sanctions Laws
The bidder represents and warrants by submitting an offer that neither it nor any personnel, affiliates or (sub)contractors:

·       is the subject or the target of any sanctions as laid down in (1) the UN Security Council consolidated list, (2) the Special Economic Measures Act (SEMA – Canada), (3) the EU restrictive Measures, (4) the Treasury’s Office of Foreign Assets Control (OFAC) List, (5) the HM Treasury’s Office for Financial Sanctions Implementation Consolidated list, or (6) the List of Subjects of Sanctions of the State Secretariat for Economic Affairs (SECO – Switzerland) (hereafter the “Sanctions”)

·       is the target of Sanctions pursuant to the country or territory where it is located, organized or resident.

·       will directly or indirectly use the proceeds of the envisaged contract, or lend, contribute or otherwise make available such proceeds to any person or entity in violation of any Sanctions laws.

·       has knowingly engaged in or are knowingly engaged in any dealings or transactions with any person that at the time of the dealing or transaction is or was the subject or the target of Sanctions or with any sanctioned country.

Evidence to be submitted by the tenderer: declaration on honour in ANNEX C. By submitting an offer, the bidder and the head of organization of the bidder give their express consent to a vetting of the person or legal entity and head of the organization and any other individual named in the proposal by VVOB by subjecting them to a sanctions list screening using cloud-based software.

E.      Compliance with United Nations regulations
The bidder declares by submitting an offer that he complies with all applicable laws, rules and regulations; industry standards; ILO and UN conventions, including but not limited to the UN Universal Declaration of Human Rights; the UN Convention on the Rights of the Child; the UN convention on Elimination of Discrimination against Women; the UN Global Compact; the UN Convention against Corruption and the OECD Guidelines for Multinational Enterprises.

Evidence to be submitted by the tenderer: declaration on honour in ANNEX C.

4.      QUALITATIVE SELECTION CRITERIA
The selection criteria (qualitative selection) are the following.

First qualitative selection criterion:
Registration as a service provider

Evidence to be submitted by the tenderer: proof of official registration as a service provider in the bidder’s country of registration (this assignment is open to for both Zambian as regional/international profiles).

Second qualitative selection criterion:
Availability to execute the consultancy in Zambia for a period of six months (starting October 2023.)

Evidence to be submitted by the tenderer: declaration of availability.

Bidders who do not meet these selection criteria will be rejected and their offer will not be admitted to the technical and financial evaluations.

5.      SUBMISSION AND CONTENT OF THE QUOTATION
The signed quotations must be submitted in English by e-mail to procurement.zm@vvob.org ,with Laudia.Itwi@vvob.org  in copy before­­­­ 21st August 2023 at 17:00PM (Lusaka Time), and mention in object: ‘quotation ref 02.08.23.ZM

Quotations submitted late (after this deadline) will be retained but will not be counted towards the award of the contract. In the case of submission of a BAFO (best and final offer), the same provisions apply. See below “Negotiations”.

The bidder may submit only one quotation for this contract.

The quotation must consist of the following documents and information: