Summary
Date Posted: Friday, September 27 2024, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary:
The Finance Assistant will be responsible for providing financial and administrative support to ensure the efficient,
accurate, and timely management of the UNICEF funded projects. The role involves document verification, filing,
processing transactions in our software, and preparing financial reports

Main Duties And Responsibilities
Project Implementation
Key Responsibilities:
1. Document Management:
– Review the accuracy and completeness of financial documents and supporting materials (Supervision
of bill/invoice correctness – dates, amounts, suppliers, clarity, descriptions, signatures).
– Ensure proper filing of documents both physically and in the ELO electronic filing system.
2. Transaction Processing:
– Post cash advances, clearances, and expenses related to the UNICEF funded project in NAVISION.
– Process and post invoices ensuring compliance with UNICEF project guidelines.
3. Financial Reporting:
– Prepare quarterly financial reports, including detailed supporting documentation.
– Review and verify that all documents accompanying financial reports are accurate and complete
before submission to the Supervisor.
– Track the financial spending of the project.
4. Compliance and Audit:
– Ensure that all financial transactions comply with internal policies and UNICEF financial guidelines.
– Assist in the preparation and coordination of internal and external audits related to the project.
5. General Support:
– Assist in reconciling accounts related to the project.
– Provide general administrative and financial support as needed for the effective financial management
of the UNICEF project.
6. Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)
– Carry out the duties in accordance with the PIN Code of Conduct and Key policies
– Participate in training and awareness raising (CoC and KP, Safeguarding…)
– Create and maintain a fulfilling and protective environment.
7. Key Relationships:
– Works closely with the finance team and project staff.
– Liaises with auditors and compliance officers during audits.

Requirements
Education: Degree/Diploma in finance, accounting, or a related field.
Experience: At least 1-2 years of experience in finance or accounting, preferably within donor-funded projects.
Technical Skills:
– Proficiency in NAVISION or similar accounting software.
– Professional affiliation with ACCA, ZICA and CIMA
– Familiarity with electronic filing systems.
– Strong attention to detail and accuracy in document checking and financial reporting.
– Proficiency in Microsoft Office, particularly excel for financial reporting
Soft Skills:
– Excellent organizational and time management skills.
– Strong communication skills.
– Ability to work independently and within a team.

Benefits
Employment Conditions
• 24 annual leave per year
• Contributions of Health Insurance (Nhima) as by Law.
• Accident insurance for all injuries during work time.
• National pension scheme contributions as by law
• Extensive Capacity Building program, both internal and external trainings – Induction training.
• internal online opportunities, such as access to e-learning platform and webinars
• Month contribution for phone tariffs
• Annual Staff retreat
• International environments with opportunities to learn from other country programs
• Paternity leave of 5 days and maternity leave of 14 weeks
• Breastfeeding breaks for nursing colleagues
• Per diem for working and sleeping outside of duty town depending on the location.
• Friendly and fair environment in small collective structure where everyone knows each other.
• We have lunch break with meals available at the office (Mongu Office)
• 2 health breaks per day.
• Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries.

Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
• People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
• Are you interested in joining us? Please apply in the link below. Send us your cover letter and CV which includes the contacts on your referees. Ideally, we need the name and email of your two previous line managers and one of HR.
• Please note that PIN never ask for exchange of material, services or money for employment.
• Interested and qualified? Click here to apply

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