Summary
Date Posted: Thursday, October 24 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The job purpose of an Office Assistant is to provide high-level administrative and logistical support to ensure the efficient functioning of the ZEMIA office.

Responsibilities:
Calendar & Scheduling: Coordinate the ZEMIA Office calendar and manage appointments.
Communication Management: Handle emails, phone calls, and correspondence, ensuring timely responses.
Stakeholder Liaison: Act as a liaison between the Office and internal/external stakeholders.
Meeting Preparation: Prepare meeting agendas, materials; attend meetings, take minutes, and follow up on action items.
Event Coordination: Support the planning and execution of corporate events, managing logistics.
Administrative Support: Handle administrative duties such as expense reports, filing, and document management.
Office Management: Maintain organized files, ensuring accessibility and security of company records.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
Procurement and Inventory: Manage procurement of office supplies and maintain inventory.
Reporting: Generate reports and present insights for leadership review.
Requirements:
Education: Diploma/Bachelor’s degree from a recognized university.
Experience: A minimum of 2 years of experience as an Office Assistant or executive assistant or administrative officer is preferred.

Skills:
• Professional demeanour and strong interpersonal abilities.
• Proficiency in Microsoft Office and scheduling software.
• Strong organizational, time management, and project management skills.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities.
• Excellent communication skills, both written and verbal.
• High level of discretion, integrity, and ability to handle confidential matters.
• Flexibility to work occasional evenings or weekends, as required.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
Interested in applying for this job? Click here to submit your application now.
Please send a written application via email. Your application should consist of a Cover Letter and a detailed CV, including full address and contact telephone number/s. Please indicate the position you are applying for in your cover letter. Please send email applications, with the position you are applying for in the subject line,
• Closing date for receiving applications: 28th October, 2024.

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