Summary
Date Posted: Thursday, February 02, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The Operations & Logistics Coordinator will provide support to the Operations Manager in ensuring that all business operations are executed efficiently in line with the company’s overall business strategy. The Operations and Logistics coordinator will ensure the timely, cost effective, and accurate execution of all commodity contracts and coordinate organizational procedures for optimized efficiency and productivity.

Duties and Responsibilities
End -to -End Contract Management: Execution of contracts to full closure – Local, Imports & Exports
• Liaison with transporters, suppliers and customers regards making daily planning for trucks ready to load in line with assigned loading orders and offloads at assigned locations.
• Monitor and manage delivery periods and lead times by liaising with transporters, loading time with suppliers and offload time with customers.
• Monitor contract quantities moved to ensure they are aligned with actual movements and delivery notes and POD are correctly and duly signed by the parties concerned and cross check with physical stock received and that sent to the customer.
• Compiling weekly export plans and ensuring that weekly targets are realized for both local and export distribution to support the commercial teams and customers.
• Manage and improve the Impact of transportation delivery to the overall supply chain and logistics frameworks
• Review performance of third-party logistics partners, cost and delivery efficiencies
• Daily manage and maintain the Logistics Schedules to provide an overview of movement of goods, their position and commodity balances (closed and open positions).
• Daily reconcile stock & position reports on both the small scale and commercial front
• Update and manage a supplier and customer database
Small Scale – Local Grain
• Daily collection, reconciliation and entry of operational data from various depot locations mandated to purchase and dispatch grain. Reconcile depot data to match that of Sage (Finance).
• Daily accurate updates of the small-scale local procurement position report
• Monitoring small scale operational costs with the view to cost optimize
• Market data and trend analysis on different commodities (Market research)
Imports & Exports
• Coordinating operational activities with discharge port agents and customs brokers regarding import/export activities and policies.
• Send daily tracking reports to operations and clearing agents to ensure no delays at the border.
• Verification & reconciliation of clearing agent invoices with actual movements
• Monitor both import and export document expiries to ensure the least impact on lead-times.
• Analyze data from Export and delivery processes to find bottlenecks and their resolve

Key Qualifications & Requirements
• Diploma or higher in Supply Chain Management, Operations Management, Business Administration or Similar field
• Minimum of 3 – 5 years experience in supply chain operations and logistics in the FMCGs and commodity trading industry.
• Experience in working with small scale and commercial farmers
• Experience in coordinating administrative processes
• Experience generating reports and interpreting data (data analysis)
• Experience in both importation and exportation processes (clearance procedures)
• Excellent interpersonal and negotiation skills with a proven ability to create and maintain positive working relationships with vendors, suppliers, shippers, and customers.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
To apply for this job email your details to buumba.nambwele@olt-zambia.com 



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