Summary
Date Posted: Tuesday, July 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
The Higher Education Authority (HEA) is a statutory body established by the Higher Education Act No. 4 of 2013. The mandate of the Authority is to regulate and monitor standards in Higher Education Institutions (HEIs) in order to ensure quality services and contribute to the enhancement of human capital and accelerated national development.

Higher Education Authority invites applications from suitably qualified Zambians to fill the following vacant position:

5. PERSONAL ASSISTANT

Job Purpose
To plan, organise and manage activities of the office of the Director General in order to facilitate the efficient operations.

Responsibilities
a) Takes accurately dictation in order to facilitate transcribing into mail able correspondence and documents
b) Types timely and accurately correspondence and documents for the Director General in order to ensure production of high-quality standard documents.
c) Undertakes effectively, the maintenance of the Director General’s diary in order to implement work schedules.
d) Receives and attends timely and politely to visitors in order to enhance the image of the Authority.
e) Ensures timely preparation of office budgets in order to facilitate acquisition of monetary resources and prudent expenditure.
f) Undertakes timely, the organisation of Director General’s official mail and phone calls in order to ensure efficient communication.
g) Records accurately proceedings during meetings in order to facilitate preparation of minutes and reports.
h) Undertakes timely, the organisation of the Director General’s travel plans in order to facilitate the efficient execution of institutional programmes
i) Undertakes effectively, the maintenance of an accurate and up to date filing system in the Director General’s office in order to ease storage and retrieval.
j) Undertake timely, research in order to facilitate decision making in the Director General’s office.
k) Undertakes effectively, the management of the office of the Director General’s office in order to promote the image of the Authority.

Minimum Requirements
d) Full School Certificate or equivalent
e) Bachelor’s Degree in Human Resource/ Public Administration/
Development Studies OR related field from a recognised Higher Education Institution
f) Diploma in Secretarial Studies


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
For detailed job description of the position, visit www.hea.org.zm 

Applicants who meet the above qualifications are encouraged to submit an application letter, copies of Academic and Professional Certificates together with detailed Curriculum Vitae including three (3) traceable referees, copy of NRC, email address and day time telephone numbers to careers@hea.org.zm 

OR by sending hard copies to the undersigned

The Director General
Higher Education Authority
Plot No. 2374
Engineering House, 2nd Floor
Kelvin Siwale Road
P.O. Box 50795
LUSAKA
+260 950470444

All applications must reach the undersigned not later than on or before 31st July, 2023.

Note: The Higher Education Authority is an equal opportunity employer and does not request for payments for job openings. Any such activities should be considered fraudulent and reported immediately.


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