Summary
Date Posted: Monday, December 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Avencion is seeking qualified and experienced individuals to fill the position of Procurement Officer, tenable in Lusaka.
• Ensuring that procurement of project needs are met in a timely and cost-effective manner.
• Closely liaise with and provide all necessary assistance to the Finance, Admin and Human Resources (FAHR) department in planning and executing assigned office procurements.
• Responsible for ensuring that all contract-specified grants related regulatory requirements (USG) Avencion procurement regulatory requirements are met in a satisfactory and professional manner.
• Generating and tracking Local Purchase Orders (LPO) for requesting vendors and liaise with Zambia Revenue Authority (ZRA) to ensure that the project always has the most current and up to date VAT Exempt LPO booklet.
• Collaborating with internal stakeholders as well as external stakeholders to ensure efficient and timely completion of all procurements in line with the approved specifications and budget allocations.
• Participate in procurement evaluations to ensure compliance with Avencion procurement guidelines as well as adherence to USG procurement policies.
• Assisting the project procurement process on all levels, including paperwork, purchasing, and providing periodic status reports to the FAHR Team, Procurement Committee
• Preparing weekly procurement cycle update reports for internal sharing with user departments.
• Initiating and maintaining an up-to-date procurement tracker at all times of all service contracts for smooth office operations.
• Guarantees that grant related and solicitation-based procurement files are maintained in a current and complete manner and are always audit-ready.
• Ensures that activities and procurement-related deliverables related to projects are achieved on schedule, in accordance with approved specifications and within the allocated budget.
• Assisting with proper tagging of equipment and project-related deliverables in accordance with USG & Avencion regulations and in consultation with the FAHR Team &Procurement Committee
• Ensuring that the vendors or contractors fully comply with the project, USG, or contracts terms and conditions.
• Assisting in preparing request for quotations (RFQ)/request for proposals (RFP), receive proposals, prepare spreadsheets for cost and tech evaluation documents.
• Creating opportunities for professional development for improved and enhanced staff performance.
• Perform other related tasks and responsibilities that may be assigned.

2. Qualifications and Skills
• Diploma or bachelor’s degree in Purchasing and Supply
• Grade 12 Certificate
• 2 years’ experience in the procurement and purchasing function
• Proven work experience working in a USAID funded project will added advantage
• Must posses a valid practicing license
• Attention to detail and high level of accuracy
• Ability to maintain a high level of accuracy and confidentiality concerning suppliers and service providers
• Excellent negotiating skills.

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
To apply for this job email your details to internship@avencion.com

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