Summary
Date Posted: Tuesday, December 10 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
Lumwana Mining Company seeks to recruit a highly committed employee for the position of Procurement and Contracts Manager – FS (Fixed Term) to join the versatile Supply Chain Department under Mineral Resource Management – FS Section. We are in search of an individual who can champion Barrick’s DNA by:
• Communicating Honestly, Transparently, and Acting with Integrity
• Exhibiting a Results-Driven approach
• Delivering solutions that are Fit for Purpose
• Dedicating themselves to Building a Sustainable Legacy
• Taking Responsibility and being Accountable
• Committing to Zero Harm
• Cultivating strong and meaningful Partnerships

Reporting to the General Manager, you will be responsible for the development, negotiation, evaluation and administration of the FS contracts and procurement activities that are fundamental to the efficient operation of the project, and represents significant financial, legal and compliance obligations. It ensures all risks related to procurement and contract management are effectively mitigated. The job develops, interprets, reviews, negotiates, and manages contracts. It coordinates the implementation of tendering and contract policies, procedures and standards to facilitate cost effective procurement of goods and services to meet the project’s requirements and ensure adherence to set contact terms and conditions project wide.

Your duties will include but are not limited to the following:
Planning, Budgeting and Budget Control
• Responsible for all the procurement and contracting activities required for the FS project. This includes developing methods of delivering a consistent and quality service to the project team.
• Sets outputs, objectives, and measures for the section to meet departmental short and medium-term goals, and cascades these to colleagues, and obtains approval of departmental manager.
• Develops operational plans for the section, setting priorities, with clear activity schedules, performance targets standards, procedures and timeframes, and monitors achievement of same
• Recommends resources requirements for the section to the departmental manager, and deploys allocated resources efficiently, taking into account identified needs and priorities.
• Prepares draft budgets for the section, justifies these to departmental manager.
• Manages approved sectional budget to ensure there is no unauthorised over expenditure. Exercises control over sectional budget by monitoring and reporting on expenditure.

Procurement Policies and Procedures
• Establishes and maintains sectional operational procedures and standards.
• Ensure effective communication with delegate prior to departure from site.
• Develops and puts in place secure procurement systems and controls in line with industry standards. Monitors and manages implementation to ensure compliance with corporate governance principles, approved procurement policy, strategies, and operational procedures.
• Conducts market research to keep abreast of market developments, research and analyses statistical data and market reports on the various commodity situation, production patterns and availability of works and services relevant to the needs of the company, prepares report to manager recommending suitable services providers and contractors to ensure value for money.
• Approves procurement and contracts up to the authorised limit, and, in cases where the amount exceeds authorised signature authority, seeks approval of authorised officials or where applicable, prepares submissions for review and subsequent approval.

Contract Negotiations
• Provides contractors and end users with guidance on interpretation of company contracts policy and procedures, advising concerned parties on contractual rights and obligations.
• Negotiates complex contracts with suppliers to ensure optimal and cost-effective procurement of goods and services for the company.
• Provides professional advice and user support and participates in negotiations with suppliers, vendors and tenderers on contract terms and conditions.
• Draws up outsourcing contracts in accordance with company standards, covering terms, performance indicators, guarantees, contract period, escape clauses, security, price etc,
• Coordinates and facilitates signing of procurement contracts and/or service level agreements (SLAs) between the company and suppliers.

Contract Reviews and Renewal
• Monitors and manages adherence to contractual agreements and produces reports to departmental manager. Recommends amendments and extensions of contracts.
• Reviews contracts in liaison with end-users periodically to identify any contractual bottle necks and recommends remedial action or make decisions in accordance with approved authority levels.
• Advises departments on alternative options for resolving contract problems, highlighting pros and cons for each option, resolves any contractual issues that may be raised by contractors.
• Checks and validates contractors’ invoices in relation to agreed payment schedules and deliverables stated in the (SLAs), passes to end user for approval, authorises payment within delegated limit.

Contract Administration and User Support
• Provides technical and commercial advice to departments on all matters pertaining to tendering and procurement of goods and services including appropriate methods of tendering.
• Provides technical and administrative support service to user departments in the evaluation of tenders. Follows up and resolves tender queries.
• Prepares tender documents in conjunction with end users, advises on and ensures compliance with tender policy and procedures.
• Provides administrative support services by preparing tender evaluation reports and submitting to appropriate authority for consideration as well as preparing award and regret letters to bidders.
• Evaluates the performance of contracts to ensure that both the company and the contractor adhere to agreed terms and conditions, advises on any deviations.
• Provides technical advice and participates in decision regarding extension, renewal or termination of contracts, providing recommendations and justification thereof, arising from contract review findings.

SHE, Risk Management and Business Integrity
• Ensures corporate governance requirements in technical, assurance, occupational health and safety, and environment are in place for projects and all staff (contract and permanent) and that equipment complies with governance, safety, and security standards and policies.
• Liaises with relevant management functions to ensure all relevant governance and assurance protocols are observed.
• Ensures timely and appropriate incident reporting, management and investigation and implement required remedial action to maintain and restore standards.
• Implements and participate in SHE campaigns as scheduled.

To be considered for the position, you must meet the following requirements:
• Grade 12 certificate
• Bachelor’s degree in Supply Chain Management, Logistics or Procurement Management
• Minimum Ten (10) years experience in procurement, warehouse, and contract’s management, preferably in the mining environment.
• Have an in-depth knowledge and understanding of procurement principles and practice.
• Experience in the use of a recognised ERP preferably SAP.
• Competent in a computerised Inventory Control or Warehouse Management System.
• Extensive experience in P2P processes.
• Able to clearly demonstrate the aptitude to drive a light vehicle and hold a current Zambian drivers licence or be able to obtain one.
• Be physically fit and be able to pass a pre-employment medical examination.
• Must have excellent written and oral communication skills in English and show a commitment to understand local culture and impart your mining operations and technical knowledge to the local Zambian mine operations personnel.
• Proven ability to deliver results and act as a change agent.
• Experience in managing costs and budgeting
• Demonstrated application of continuous improvement ideas

What We Can Offer You:
• A comprehensive compensation package including bonuses and site-specific benefits.
• The ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to grow and learn with industry colleagues.
• Access to a variety of career opportunities across the organisation.

Barrick has a strong commitment to environmental, health and safety management.



Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure

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