Summary
Date Posted: Monday, December 11 2023, Base Salary: Not Disclosed

JOB DETAILS:
Overall Purpose: To be the point of contact for the province and to coordinate implementation of the programmes and projects of the Provincial Programme Management Teams; monitor and support implementation of activities and all administration functions in the Provincial Office.

Key Areas Of Responsibility And Accountability
Management of CSPR Programmes and Network
• Coordinate all CSPR Programme activities implemented in all the Districts in the province.
• Prepares and presents the annual work plans for the provincial programmes for approval.
• Actively supports and advises project designing, implementation and monitoring in the provinces, and proposes and implements new strategies to enhance CSPR’s work in the Province.
• Generates provincial programmes performance reports as per schedule.
• Implements specific activities under the Provincial work plan against set budgets and timelines.
• Drives the recruitment, participation and support to members in the Province.
• Maintains a database of network members and their participation in institutional activities at the provincial level.
• Supervises and monitors performance of the Provincial Programmes Assistant.

Advocacy
• Identifies and develops opportunities for CSPR advocacy in the province.
• Secures slots for CSPR coverage in both the print and electronic media in the province.
• Collect and compile information on emerging issues relevant to CSPR to support advocacy activities and report on these.
• Facilitate and establish policy dialogue with Government and relevant stakeholders in the province.
• Supports the various social accountability groups and platforms established by CSPR in the province.
Communication and Information Management
• Prepares and with authorisation issues media statements related to the poverty issues affecting the province
• Ensures regular updates of Provincial Activities with secretariat, including on social media pages.
• Stores appropriate media from all implemented activities by CSPR as means of verification.
• Keeps record of CSPR external communication and of key contacts from media, government and other relevant stakeholders in the province
Resource Mobilization
• Identifies and pursues opportunities for Programme financing at the provincial level.
• Contributes to the development of CSPR concept notes, proposals, and activity budgets.
• Identifies non-CSO stakeholders to partner with CSPR on fundraising, service provision etc.
Capacity Building
• Undertakes needs assessments of provincial network members, community beneficiaries and other CSPR partners.
• Supports the design and implementation of capacity building activities at the provincial level.
Reporting
• Prepares activity reports for all activities conducted.
• Drafts annual and quarterly provincial Programme reports.
• Prepares weekly reports and calendars for national Secretariat.
• Provides quarterly updates of CSPR membership status in terms of subscription, grievance issues and participation.

Finance and Administration
• Ensures financial performance of the Provincial Office and adheres to set budgets for activities.
• Prepares and presents the Provincial annual budget and other budgets for approval.
• Ensures timely retirement of funds for activities under in the province.
• Ensure that the PPMT office, including the use of office equipment, is administered in line with CSPR Guidelines for office use.
• Ensure that all security measures are taken to ensure the safety of the office and its equipment
• Set up filling system for PPMT accounts, reports, minutes and other documents
• Be responsible for ensuring that all Financial & Narrative reports are submitted on time to the National Secretariat.
• Provide advice and guidance to the PPMT Executive on their Budgets and accounting to ensure adherence to Financial & Operational Guidelines and CSPR Accounting System
• Support the treasurer’s preparation of activity specific and quarterly financial reports
• Clearly document and file minutes that record authorisation for financial transactions made in PPMT executive meetings and Secretariat.
• Implement accounting and finance systems that safeguard, manage and account for financial resources.
• Facilitate all payments for goods and services directly with suppliers.
• Collect and forward all membership fees collected from the CSPR provincial members
• Support procurement processes.

Other
• Ensures mainstreaming of Gender, Disability and HIV&AIDs issues in advocacy activities.
• Perform other relevant tasks as may be reasonably assigned by the Programmes Manager and Executive Director.

Minimum Eligibility Requirements
• A degree in social sciences with preference for Development Studies, Economics, Demography, Education Management, Adult Education, Public Administration, Social Work related programmes (lower qualifications with 3 years relevant work experience in advocacy on pro-poor issues will be given exception)
• Minimum of 2 years’ professional experience in programme management and coordination in a civil society organisation
• Demonstrated knowledge of emerging issues in the social sector in Zambia.
• Demonstrated understanding of basic financial management processes and procedures.
• Additional postgraduate or in-service training in advocacy or project management related themes.

Professional Compentences And Personal Attributes
• Excellent verbal and written communication skills
• Good communication and facilitation skills
• Proficiency in the use of information systems and basic office management software.
• Fluency in spoken and written English
• Good report writing skills.
• Strong skills and experience working in teams and networks.
• Hard working, responsible and honest
• Must not have a criminal record.
• CSPR works with children and women and fully enforces its safeguarding policies, hence candidate must have no record in conflict with this policy.
• Candidate must demonstrate an understanding of the local culture in the operational province.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Please read the following instructions carefully before applying:
• Only candidates meeting the above minimum criteria need apply.
• Candidates must send a cover letter, updated Curriculum Vitae with traceable references (minimum 3 of the most current employer/referee).
• The required key competencies must be demonstrated through the CV.
• Only electronic applications will be accepted with the following subject: “JOB APPLICATION-EASTERN PROVINCIAL COORDINATOR”.
• By applying, the candidate consents to having the provided information being subjected to further background checks.
• Acknowledgement of the application will not imply shortlisting or recruitment.
• Only shortlisted candidates will be contacted directly via email.
• Applications must be addressed to the Executive Director and sent to the following email address recruitments.procurements@csprzambia.org  no later than 15th December, 2023.
• No late applications or applications submitted by any other media other than email will be accepted.

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