Summary
Date Posted: Thursday, October 10 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
The Receptionist will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support to Senior Management

Summary of Key Responsibilities;
• Front office management- ensure the reception area is tidy and presentable
• Welcoming guests, determining the nature of business, and directing guests to the appropriate personnel/Lawyer.
• Answering incoming telephone calls in a professional manner, determining the purpose of callers, and forwarding calls to person or department.
• Help to organize internal and external meetings
• Assist the PA with Dairy management for the General Manager and Executive team
• Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Order office supplies and keep an inventory of stock
• Weekly update calendars and schedule meetings
• Perform secretarial duties include organizing/maintaining files (typing of legal documents)
• Any other duties as assigned by the immediate Supervisor

Required Core Competencies
• Excellent Telephone Skills
• Excellent Written and Verbal Communication
• Ability to maintain confidentiality
• Minuting Taking Skills
• Good interpersonal skills
• Demonstrated ability to solve problems using proven methods
• Commitment to continuously improving processes.
• Excellent report writing skills

Primary Areas of Accountability:
Qualifications and Experience
• Diploma or Degree in Public/Business Administration or a related field
• Must have a minimum of 4-5 years work experience as a Receptionist/Front Office or Executive Assistant
• Working experience as a Receptionist for a Bank, Telecoms or Parastatal will be a plus
• Proficiency in Microsoft Office Suite
• Must have proven experience in minute taking


Work Hours: 8

Experience in Months: 48

Level of Education: Postgraduate Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations and copy in bemconsult8@gmail.com
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 14 days of the closing date of the advert, please consider your application unsuccessful.
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