Summary
Date Posted: Wednesday, June 29, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Title: Senior General Secretary
Direct Hierarchy: Reporting to National General Secretary and Local Board Chairperson
Contract Duration: 12 months
Work Place: Lusaka

Main purpose of position
• Reporting to the Executive Director
• Project planning and implementation of the local office
• Program development
• Preparation and monitoring of branch budget
• Staff supervision, Marketing, community and public relations.
• Ensure delivery of high quality services and programs for children and young people, which support YMCA’s strategic plans

Key outputs of position
1. Action Plans
To reorganize the Lusaka YMCA in terms of youth leadership development, holding of the Annual General Meeting and to contribute to the Lusaka YMCA strategic planning efforts by developing and implementing the annual operating plan of the local office to ensure achievement of results for key strategic objectives focused on children and young people.
2. Membership Mobilization
Strategize, initiate and implement programs for membership mobilization in order to strengthen already existing branches and establishment of new branches so as to grow the membership by at least 500 members. Ensure creation of working teams of volunteers to work within all branches within the next six (6) months.
3. Programs
To develop and implement relevant youth programs and financial development activities at local office and to monitor such programs execution which support branch and association’s mission, goals, and strategize plans focused on children and young people.
4. Organization Image
Represents and promote the YMCA in the local community and develops positive working relationships with other organizations, business houses and governmental entities.
5. Controlled Expenditure
Develops and manages the annual operating budget and to ensure expenditure is in line with business plan and staff operate within appropriate financial policies and procedures.
6. Motivational environment
Supervises and evaluates all direct staff, identify, cultivate , train and monitor their performance in service delivery to YMCA members in order to maintain a dedicated and motivated team of staff rewarded according to their performance.
7. Maintained Facilities
Administers and maintains the use of assets to ensure safety and reliability of facilities, grounds, equipment and buildings.
8. Promotions
Formulates, develops, produces and distributes program information in order to promote services and programs for children and young people in the community necessary to meet enrollment, budget and strategic plan.
9. Report
Provides on going monitoring and evaluation systems of programs, to ensure that the programs are in line with agreed parameters and provide information to the Head Office on status to ensure that management is regularly updated on the operation of local offices.
10. Funds
To develop, implement and manage the financial development plan of the local office in order to raise adequate funds for operations.
11. Donor Reports
To ensure that all reporting requirements are fulfilled and submitted according to funders’ (Donors) guidelines.
12. Board meeting
To coordinate the work of the Board to enable the Board to fulfill its governance function.
13. Financial Reports
To prepare and interpret financial information to the National Accounts Office and local Board of Directors, to ensure the continued fiscal responsibility of the YMCA, essential for the achievement of its Mission and Vision and ensure timely decisions by the Board of Directors.
14. Publications
To prepare and coordinate the production of the organization’s Quarterly Newsletters, Annual Reports, Brochures and promotion/publicity materials as needed to ensure the publication of a good image of the YMCA to the public.

Qualifications And Experience
• Bachelor in Business and Project Management
• Bachelor in Project Management
• Any other related field ( Accounting knowledge is an added advantage)
• Minimum of 2 years working experience

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
To apply for this job email your details to chongoestherzulu@gmail.com

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