Summary
Date Posted: Monday, December 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Zambia Institute of Estate Agents (ZIEA) is a self-regulated membership body, established under the Estate Agents Act No. 21 of 2000 and has the primary mandate of regulating the practice and business of estate agency in Zambia. The Vision of ZIEA is "To be recognized as a reputable regulator in the real estate agency business in Zambia and in the SADC region by diligently serving the public and our members"
Its Mission is "To regulate, promote and enhance professionalism in real estate agency practice and meet the expectations of the public"
The Core Values of the Institute are:
"Accountability, Education, Innovation and Integrity"
The Institute would like to recruit an outstanding, results-oriented and self-motivated; versatile and professional individual of high personal integrity with appropriate academic and professional qualifications and experience.

PURPSOSE OF THE JOB
The main purpose of the Deputy Registrar is to be responsible for management of the operations of ZIEA's Secretariat namely financial report & accounting, banking, human resource management, membership and student affairs, service delivery, vendors & suppliers and the Institute's events management. The Deputy Registrar will be required to contribute towards policy formulation, strategic planning and providing leadership to facilitate the achievement of ZIEA's strategic goals aimed at delivering on the mandate of ZIEA to regulate the practice and business of estate agency in Zambia. The Deputy Registrar deputizes the Registrar & Chief Executive Officer of ZIEA.
The Deputy Registrar is also expected to provide leadership to their subordinates at Secretariat. The Deputy Registrar may assume additional responsibilities as may be required from time to time.

REPORTING STRUCTURE
The Deputy Registrar is accountable to the Registrar & Chief Executive Officer and has a matrix reporting line into the Treasurer who represents the interest of Council.

KEY RESPONSIBILITIES
The summary responsibilities of The Deputy Registrar are as follows:
1. To serve as the chief operations officer of the ZIEA and as Registrar/CEO in the absence of the Registrar,
2. To implement and execute the resolutions of the ZIEA Council in relation to the responsibilities of the position;
3. To participate in providing a link between the Council and ZIEA Council Committees:
4. To contribute towards policy formulation, strategic planning and providing leadership to facilitate the achievement of ZIEA's strategic goals;
5. To ensure efficient and effective service delivery to members, students and stakeholders;
6. To facilitate keeping of the ZIEA membership register updated;
7. To facilitate keeping of the ZIEA students database updated;
8. To facilitate follow-up of members who have not paid their subscriptions;
9. To supervise all assigned direct and indirect subordinates at the secretariat;
10. To ensure proper management of operations of the Institute as relates to financial report & accounting, banking, human resource management, membership and student affairs, service delivery, vendors & suppliers and the Institute's events;
11. To ensure proper financial management and adherence to expected controls including budgetary control;
12. To drive the drafting of funding & technical proposals and engagement of funding & technical partners, and
13. To participate in stakeholder management as directed by the Registrar/CEO and Council.

SKILLS/ATTRIBUTES/QUALIFICATIONS
• Bachelor's degree in Real Estate Management, Business or Public Administration, Accountancy or Finance. A Master's degree in any of the above fields will be an added advantage:
• Membership of a relevant professional body in line with the desired fields of specialization. Having worked in a membership body with multiple stakeholder expectations will be an added advantage;
• At least 5 Years post qualifying relevant work experience;
• Hands on experience in strategy formulation & management, budgeting, human capital management, vendor management, customer & client management and public relations management:
• Hands on resource mobilization experience will be an added advantage;
• Evidence of successfully driving and managing change:
• Evidence of leading teams;
• Computer literacy, advanced financial modelling skills will be an added advantage; Training skills;
• Excellent communication and interpersonal skills; Integrity, Reliable, Honest, Hardworking: and
• Flexible in handling all management matters;

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Application letters enclosing Curriculum Vitae and copies of academic and professional certificates with three traceable references (with valid day time contact telephone numbers) should be addressed
to:
The Chairman, Finance & Administration
Zambia Institute of Estate Agents,
3d Floor, Premium House,
Nasser Road,
Postnet 113, P/Bag E891,
Manda Hill,
LUSAKA
Email: landsworth.ltd@gmail.com 
The closing date for receiving applications is 26th December 2022 by 17:00 hours.




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