Summary
Date Posted: Thursday, July 11 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Opportunity
• As a PMI Evolve Zambia Office Assistant, you will be responsible for performing administrative functions in support of all project activities following all relevant USAID and Abt Associates policies and procedures. Under direction of the Finance and Administration Manager, the Office Assistant will be responsible for providing a wide range of administrative, logistical, and maintenance support to the project office in Nchelenge.

Project Description
• The PMI Evolve Project supports the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control strategy with the overall goal of reducing the burden of malaria while promoting equity to sustain malaria gains. Abt has implemented integrated vector control for PMI since 2011, delivering high-quality indoor residual spraying (IRS), technical assistance for insecticide-treated net (ITN) distribution and durability monitoring, and new approaches for larval source management (LSM). Additionally, Abt’s PMI-funded work manages the most comprehensive malaria vector entomological surveillance programs in 21 African countries to inform malaria vector control trends, strategies, and impact. Under the PMI Evolve Project, Abt will further its delivery of integrated vector control programs by partnering with local communities, organizations, and governments to co-design and co-implement tailored malaria vector control programs. The end goal is fighting malaria while strengthening local capacity to sustain malaria gains.
• The incumbent will be based in our Nchelenge site office.

Core Responsibilities
• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports.
• Assist in planning logistics for project meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
• Assist the Procurement Manager & Specialist in procurements, including distributing solicitations, gathering quotes, and requesting invoices.
• Opens premises for the work day or closes the premises at the end of the work day.
• Provides beverage service (tea, coffee, water) for guests and staff.
• Performs any other duties as required and assigned
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Purchase, store and distribute office supplies.
• Ensure timely settlement of office bills.
• Make logistical arrangements for project staff traveling outside their region or for international visitors.
• Manage/track petty cash transactions and receipts.
• Assist the Finance and Administration Manager in updating of the inventory list of the project.

What We Value
Minimum Qualifications
• High School + 2 years of relevant experience or Associate’s degree
Preferred Qualifications
• Previous office support work experience is desirable.
• Time management skills
• Working knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to communicate in English.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 24

Level of Education:

Job application procedure
What We Offer
• We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.
• Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
• Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
• Interested and qualified? Click here to apply

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