Vacancy title:
Project Coordinator

Jobs at:

Deadline of this Job:
Wednesday, December 18 2024 

Summary
Date Posted: Wednesday, December 11 2024, Base Salary: Not Disclosed

JOB DETAILS:
TERMS OF REFERENCE FOR THE PROJECT COORDINATOR TRANSPORT CORRIDOR FOR ECONOMIC

RESILIENCE PROJECT
Background
The Government of the Republic of Zambia (GRZ) has received financing from the World Bank (WB) towards the cost of implementing the Transport Corridors for Economic Resilience Project (TRACER) which will focus on three (3) key regional transport corridors namely the Serenje to Mpika, Kazungula to Katima Mulilo and the Lusaka to Luangwa Roads. The project will be carried out in accordance with the Environmental and Social Standards (ESSs).
A Project Management Unit (PIU) will be established in the Ministry of Infrastructure, Housing and Urban Development (MIHUD). It will be led by a full-time Project coordinator and supported by a number of other key staff. The PIU will also ensure effective coordination between all the implementing agencies.

The MIHUD now wishes to engage the services of a suitably qualified candidate to fill the post of Project Coordinator under the Transport Corridor for Economic Resilience (TRACER) Project:
1. Duty Station: TRACER Project Implementation Unit (PIU), Ridgeway, Lusaka
2. Reports to: Permanent Secretary -MIHUD
3. Title: Project Coordinator (1 Post)
4. Responsible to: The Project Coordinator shall be responsible to the Permanent Secretary MIHUD on management and coordination of project planning, implementation, monitoring and reporting project progress towards achieving project outputs and outcomes in a timely manner.

Objectives of the assignment:
The Project Coordinator will lead the Project Implementation Unit (PIU) and provide overall operational management for the successful execution and implementation of the project. This includes the daily responsibility to manage, coordinate, and supervise the implementation of the project and the delivery of results in accordance with the project documents and agreed work plans and budgets.

Scope of services/ Duties:
The Project Coordinator Shall be responsible for the coordination of all project activities under TRACER in liaison with all sector playing executing various components of the project.
Specifically, the Project is expected to among others; –
• Coordinate and supervise the operations of the Project Secretariat (PIU) and the Activity Project Managers for effective output delivery.
• Provide or facilitate the provision of conducive environment for the smooth and timely implementation of the project in its entirety.
• Provide effective communication and linkage between GRZ and the World Bank on matters related to TRACER.
• Provide regular guidance and advice where necessary to implementing institutions for the efficiency and effective implementation of the project activities in line with the project financing agreement, PAD and other relevant guiding documents.
• Coordinating Contractual management, with the support of the Project Manager for Corridor development, Project Manager for the SMART Corridor, Project Manager for Nakonde OSBP, Project Manager for Corridor oriented development, and the Project Manager for the sector capacity building; to ensure that engaged contractors/consultants are meeting their obligations on agreed deliverables.
• Attend monthly site meetings during the rehabilitation period of the selected roads to get updates on progress and provide regular guidance on GRZ and World Bank regarding the implementation of the project.
• Attend to other critical project meetings related to TRACER other than those on the road projects
• Official Spokesperson on matters related to TRACER.
• Coordination and supervision of the preparation of TRACER annual work plans, procurement plans and budgets by all implementing agencies.
• Facilitate the management of resolutions of any conflict that may arise in the project implementation process.
• Coordinating the Preparation and submission of all TRACER accountability reports to PS MIHUD, NAC and the World Bank.
• Supervise the monitoring of the project progress and production of report quarterly and accordingly.
• Coordinate workshops and trainings related to the implementation of TRACER.
• Coordinate and manage, in consultation with the implementing agencies human resource capacity building matters of all road sector beneficiaries with the utmost fairness and equity to ensure that skills gap in the road sector is addressed.
• Providing leadership, guidance enthusiasm, catalytic input to all levels of Participants and activities, whenever appropriate.
• Ensure the project is always compliant to all safeguard requirements and has a functional Grievance Redress Mechanism.
• Perform any other functions for the smooth running of the Secretariat, including all TRACER national and regional networks.
• Coordinate the management of possible project risks with all necessary stakeholders.
• Ensure project Assets are well managed and are utilized for the purpose for which they were bought.

In an event where an emergency is declared and the project is the target of financing of such an emergency, ensure to provide the necessary guidance and support in executing the relevant instituted activities.

List of Reports, Schedule of Deliverables, and Period of Performance

Key Performance Indicators

The officers will have to report on the following Key Performance Indicators

Note: These indicators might be subject to change, in mutual agreement, from time to time, and as may be initiated by the PS-MIHUD. Further the Actual ratings/scores shall be agreed upon with the PS-MIHUD within the first six months from the appointment date.
Schedule:

Required Qualifications and Experience:
• Minimum of bachelor’s degree in Project Management, Engineering or related field.
• Master’s Degree in Project Management, Business Administration, Engineering or related field.
• Eight years’ experience in implementing road sector and /or public infrastructure projects
• Ability to generate, analyze and present cost and schedule information.
• Experience in project management would be an added advantage
• Demonstrable experience of coordinating multi-stakeholder implementation teams.
• Experience in managing Donor/Cooperating Partners projects added advantage
• Experience in World Bank procedures will be an added advantage.
• Good (excellent) English writing skills and use of software for documentation.

Time Frame and Duration
This is a full-time position on the project with a probation period of Six (6) months. The service is initially for a period of two (2) years but is subject to renewal based on satisfactory performance and project demands.
Subject to the selection process, the successful candidate is expected to commence work immediately.

Applications
Applicants who meet the above requirements should submit their application and certified copies of their certificates to the Permanent Secretary, Ministry of Infrastructure, Housing and Urban Development, P.O BOX 50235, Lusaka, Zambia.



Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

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