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INVITATION FOR BIDS (IFB)

TENDER No. CHAZ/GF/HIV/ICB3/25

For the Supply and Delivery of Consumable Male Circumcision Kits

Introduction

The Churches Health Association of Zambia (CHAZ) has provided funds under the New Funding Model (NFM4) – C19RM/HIV/TB Grant and intends to apply part of the funds for payments under the contract for the supply and delivery of Consumable Male Circumcision Kits.

Scope of Work

Bidding Process

1. Procedure:
   Bidding will be conducted under the International Competitive Bidding (ICB) process as prescribed by the CHAZ Bidding Document.

2. Inspection of Bidding Documents:
   Eligible bidders may obtain further information and inspect the bidding documents from the CHAZ Website: www.chaz.org.zm, or at the CHAZ Office located at:

   • CHAZ Complex
   • Plot No. 2882/B/10 Mission Drive, Water Falls, Lusaka, Zambia
   • P.O. Box 34511

   Note: Telefax and email bids will NOT be accepted.

3. Bid Document Fee:
   A non-refundable fee of ZMW 3,000.00 or its equivalent in freely convertible currency is required for each document.

4. Submission Deadline:
   Bids must be submitted and deposited in the tender box located at the main reception:

   • Date: 22nd January 2024
   • Time: 12:00 Hours (Local Time)

   Late bids will not be accepted.

5. Bid Opening:
   Bids will be opened immediately after the deadline in the presence of bidders or their representatives at:

   • CHAZ Complex
   • Plot No. 2882/B/10 Mission Drive, Water Falls, Lusaka

6. Bid Security:
   Bids must include a Bid Security Bank Guarantee of 2% of the bid amount or equivalent in freely convertible currency.

7. Technical Compliance:
   Bidders must fully comply with the Technical Specifications outlined in the bidding documents, including the provision of:

   • Drawings
   • Quantities
   • Models
   • Samples
   • Measurements

8. Pharmaceutical License:
   Bidders must:

   • Be registered as Pharmaceutical Dealers.
   • Possess a valid Pharmaceutical License issued by the Zambia Medicines Regulatory Authority (ZAMRA).

Bidder Responsibilities

• CHAZ reserves the right to accept or reject any bid.
• Bidders bear all costs associated with the preparation and submission of their bids.

Contact Information

The Chief Executive Officer
Churches Health Association of Zambia
Plot No. 2882/B/10 Mission Drive, Water Falls
P.O. Box 34511, Lusaka, Zambia

Attention:
Director, Grants, Compliance, Risk Management, and Procurement

For further clarification, feel free to contact the CHAZ Office during business hours.