Vacancy title:
ADMINISTRATIVE ASSISTANT

Jobs at:
DAI HICD/R

Deadline of this Job:
June 30, 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
ADMINISTRATIVE ASSISTANT
SCOPE OF WORK
Rwanda Nguriza Nshore
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.

Project Background:
The purpose of Nguriza Nshore (“Lend so that I may invest”) is to drive rural economic growth through facilitating the emergence of a dynamic agribusiness sector. By alleviating constraints to investment and increasing access to financing, Nguriza Nshore will facilitate the creation and growth of small to medium agribusinesses, as an entry point for broader growth, to provide productive employment for rural populations and reduce poverty. By working with financial institutions, investors, public and private sector business development service providers, and a variety of Government of Rwanda ministries and initiatives, Nguriza Nshore will be the catalyst that strengthens and improves existing public-private platforms that support investment from international, local, bank and non-bank sources, creating a better-functioning finance and investment ecosystem.

Role’s Purpose:
The Administrative Assistant is responsible for the financial, clerical and administrative tasks in the Kigali office. S/he will handle petty cash disbursements, advances, and maintain accurate records of payments and replenishments. S/he will also aid the project team to maintain daily office functions. The Administrative Assistant reports to the Finance and Administration Director.

Specifically, S/he will:

• Handle daily financial, clerical, and administrative duties;
• Coordinate logistical support;
• Monitor office equipment and supplies;
• Handle petty cash disbursements and reporting;
• Ensure that proper approval signatures are obtained and that both parties - Payer and Receiver - verify the cash amount of the transaction;
• Accurately record petty cash transactions and report disbursements weekly to Operations Manager;
• Handle routine administrative tasks, to include calls, mail, and electronic communications and routing messages and information to appropriate individuals.

Qualifications:

• At least one year of administrative experience, preferably with an international organization
• Previous experience with financial duties, including handling of petty cash
• High School certificate required, Bachelor’s Degree or equivalent desired
• Professional level oral and written skills in English.

Job application procedure
Interested candidates should apply here: https://fs9.formsite.com/daisuppliers/form19/index.html  by June 30, 2018.