Summary
Date Posted: Wednesday, September 18 2024, Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities:
Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Research as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Digital literacy and research skills, including the ability to analyze the reliability of information
• Familiarity with standard office platforms, such as Microsoft Office and QuickBooks
• Data management and entry skills, including the ability to maintain and improve filing systems
• Accurate record keeping
• Written communication skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Supply management and inventory control
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others
• Event planning and coordination

Required Skills and Experience
Full Grade 12 Certificate
A minimum of Certificate, Diploma in Office management, or relevant disciplines is essential.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• Applications will be accepted up to 27th September 2024, or until the position is filled,
• Whichever is earlier? Please submit your letter of motivation with a detailed
• CV/resume stating your current position, email, telephone contacts, names and full contact details of three referees to
• National Coordinator – Human Resources
• Share Vision Network
• P.O.BOX 370015
• Kafue

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