Administrative Assistant job at USAID DISCOVER - Health Project
Website :
689 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Administrative Assistant

[ Type: FULL TIME , Industry: Healthcare , Category: Admin & Office ]

Jobs at:

USAID DISCOVER - Health Project

Deadline of this Job:
17 March 2023  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Friday, March 03, 2023 , Base Salary: Not Disclosed

Similar Jobs in Zambia
Learn more about USAID DISCOVER - Health Project
USAID DISCOVER - Health Project jobs in Zambia

JOB DETAILS:

Job Summary
The Administrative Assistant will execute USAID DISCOVER-Health administrative functions including assisting with project logistics, procurement of supplies, organizing and coordinating administrative arrangements, performing clerical tasks and maintaining clear and detailed records as needed to assist the USAID DISCOVER-Health project and staff to operate efficiently and effectively. Additionally, the Administrative Assistant will be required to maintain clear and detailed records as needed to assist the USAID DISCOVER – Heath Project and staff to operate efficiently and effectively.

Primary Responsibilities and Duties:
• Providing Logistics/Administrative support, booking of hotel venues, accommodation for meetings and workshops and prepare/organize meeting and workshop materials.
• Responsible for maintaining accurate up-to-date stock records and implementing strict stock control system for all USAID DISCOVER-Health inventory including office supplies, stationery & consumables and also ensure that procurement requests for replenishment are timely made.
• Assist in obtaining quotations, compiling and analysing cost information and data to assist in the selection of vendors including preferred vendors for stationary, office supplies and services including hotels, and update information periodically.
• Maintain database of preferred hotels, lodges and venues, obtaining feedback from project staff to keep information current and updated and circulate to staff periodically.
• Facilitate International and local travel arrangements for USAID DISCOVER-Health staff as required.
• Management of project phone lines for all staff.
• Liaising with regional and hub admin staff to coordinate on budgets and hotel bookings.
• Responsible for taking staff minutes at all staff meetings
• Assist in maintaining a filing system for all Project administrative activities.
• Tracking and ensuring that all hotel invoices related to approved budgets are settled on time.
• Weekly analysis of payments from hotel tracker for proactive payment processing by finance.
• Assist where required with site assessments and general site maintenance
• Supervise office Assistants
• Attend to any duties as assigned by the supervisor

Qualifications/Requirements
• Minimum qualification required is a diploma in Business Administration or office management.
• Minimum 3 years’ experience in a similar office administrative position.
• Demonstrated ability to manage time and perform to strict deadlines.
• Excellent computer skills required: including excellent word processing skills and experience with MS Word. Experience with Excel spreadsheets also preferred.
• Good interpersonal, teamwork, and supervisory skills
• Good writing and organizational skills.
• Exhibit friendly and helpful demeanour at all times given the high level of interaction with partners and clients.


Work Hours: 8


Experience in Months: 36

Level of Education:
Associate Degree

Job application procedure

To apply please complete the application form available HERE.
Applicants are required to submit a cover letter and CV with three references and full addresses and contact information via the application form.
Please send your applications addressed to the “Project Director” USAID DISCOVER-Health Project, Stand 45/D/REM-3-A/377, Warthog Road, Kabulonga, and Lusaka, Zambia.
The closing date for receipt of submission of the applications is Friday 10th March, 2023 @17pm CAT.

Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 3 weeks after the closing date, kindly assume that your application was not successful.

Relocation Incentive Disclaimer/Waiver

Please note that the relocation incentive does not apply to this position, therefore you shall NOT be eligible for a relocation allowance. In the event that you are the successful candidate and are appointed into the role, you shall be expected to meet all of the relocation costs associated with the assigned post. When the contract expires, the Company shall not repatriate you back to your place of recruitment.




All Jobs

QUICK ALERT SUBSCRIPTION


Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: 17 March 2023
Duty Station: Lusaka, Zambia
Posted: 03-03-2023
No of Jobs: 1
Start Publishing: 03-03-2023
Stop Publishing (Put date of 2030): 03-03-2065
Apply Now

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.
23.094MBMemory Usage108msRequest Duration
Joomla! Version4.4.10
PHP Version8.1.31
Identityguest
Response200
Templatejl_education_pro
Database
Server
mysql
Version
10.5.27-MariaDB
Collation
latin1_swedish_ci
Conn Collation
utf8mb4_general_ci
$_GET
[]
$_POST
[]
$_SESSION
array:1 [ "joomla" => "***redacted***" ]
$_COOKIE
array:3 [ "1deb24708f7a51ca02b447b7f6862276" => "cb5aab633dc3ebbc5811252e466d9d94" "_ga_EC7MVKZ3...
$_SERVER
array:64 [ "USER" => "greatzambiajobs" "HOME" => "/home/greatzambiajobs" "SCRIPT_NAME" => "/in...
session
array:3 [ "counter" => 2 "timer" => array:3 [ "start" => 1737415041 "last" => 1737415041...
registry
array:3 [ "data" => [] "initialized" => false "separator" => "." ]
user
array:18 [ "id" => 0 "name" => null "username" => null "email" => null "password" => "***r...
  • afterLoad (4.12MB) (19.42ms)
  • afterInitialise (11.93MB) (63.02ms)
  • afterCache (5.94MB) (24.8ms)
  • 1 x afterInitialise (11.93MB) (58.43%)
    63.02ms
    1 x afterCache (5.94MB) (23%)
    24.80ms
    1 x afterLoad (4.12MB) (18.01%)
    19.42ms
19 statements were executed2.98ms32.38KB
  • SELECT @@SESSION.sql_mode;45μs1.57KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:334Copy
  • SELECT `data` FROM `icop0_session` WHERE `session_id` = ?99μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:261Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = :session_id LIMIT 170μs1.63KBParams/libraries/src/Session/MetadataManager.php:187Copy
  • UPDATE `icop0_session` SET `guest` = :guest , `time` = :time , `userid` = :user_id , `username` = :username , `client_id` = :client_id WHERE `session_id` = :session_id370μs992BParams/libraries/src/Session/MetadataManager.php:316Copy
  • SELECT `id`,`rules` FROM `icop0_viewlevels`73μs1.55KB/libraries/src/Access/Access.php:955Copy
  • SELECT `b`.`id` FROM `icop0_usergroups` AS `a` LEFT JOIN `icop0_usergroups` AS `b` ON `b`.`lft` <= `a`.`lft` AND `b`.`rgt` >= `a`.`rgt` WHERE `a`.`id` = :guest122μs1.64KBParams/libraries/src/Access/Access.php:868Copy
  • SELECT `value` FROM `icop0_admintools_storage` WHERE `key` = 'cparams'102μs856B/administrator/components/com_admintools/src/Helper/Storage.php:120Copy
  • SELECT `option`,`view`,`query` FROM `icop0_admintools_wafexceptions`57μs960B/plugins/system/admintools/src/Utility/Cache.php:196Copy
  • SELECT `params` FROM `icop0_extensions` WHERE `type` = 'plugin' AND `folder` = 'system' AND `element` = 'admintools'133μs2.09KB/plugins/system/admintools/src/Utility/RescueUrl.php:324Copy
  • SELECT * FROM icop0_rsform_config190μs1.5KB/administrator/components/com_rsform/helpers/config.php:52Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'level'125μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'active_cron'52μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'cron_next'53μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'queue_type'48μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT *,(subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Administrative-Assistant-job-at-USAID-DISCOVER-Health-Project-43629%2F')=1) inSub FROM icop0_jlexblock WHERE ((mt_fullsite=1 AND mt_index=1) OR ((`sef_link`='%2Fjobs%2Fjob-detail%2Fjob-Administrative-Assistant-job-at-USAID-DISCOVER-Health-Project-43629%2F' OR (subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Administrative-Assistant-job-at-USAID-DISCOVER-Health-Project-43629%2F')=1)) AND mt_fullsite=0)) AND published=1 ORDER BY mt_area DESC,id ASC188μs4.23KB/plugins/system/jlexblock/jlexblock.php:150Copy
  • SELECT *,(subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Administrative-Assistant-job-at-USAID-DISCOVER-Health-Project-43629%2F')=1) inSub FROM icop0_jlexblock WHERE ((mt_fullsite=1 AND mt_index=1) OR ((`sef_link`='%2Fjobs%2Fjob-detail%2Fjob-Administrative-Assistant-job-at-USAID-DISCOVER-Health-Project-43629%2F' OR (subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Administrative-Assistant-job-at-USAID-DISCOVER-Health-Project-43629%2F')=1) OR `list_var` LIKE '%com_jsjobs%') AND mt_fullsite=0)) AND published=1 ORDER BY mt_area DESC,id ASC244μs4.25KB/plugins/system/jlexblock/jlexblock.php:150Copy
  • SELECT s.id, s.template, s.home, s.title AS long_title, s.params FROM icop0_template_styles AS s WHERE s.client_id = 0 AND s.template = 'jl_education_pro' ORDER BY s.id142μs3.7KB/libraries/gantry5/src/classes/Gantry/Joomla/StyleHelper.php:69Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?137μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?730μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy