Summary
Date Posted: Monday, May 22 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The Administrative Assistant is responsible for day to day logistics support, working in liaison with Procurement, Finance, IT, and the Program Coordinator. Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and organizational objectives.

Administrative Assistant (1 Position)
1. Responsible for office management and supervision of general office duties including hygiene maintenance and office security in coordination with the Accounts/Finance Personnel.
2. Responsible for general maintenance of offices
3. Organize and supervise activities of the office such as events, travel, conferences, office and program meetings and workshops
4. Responsible for Marketing and Recruitment of Clients
5. Responsible for the calendar and other organizational duties, such as travel arrangements for the Managing Director
6. Assist program personnel, the Managing Director and the Finance and Operations Director to document meeting notes in a structured report format
7. Manages the maintenance and repair of all office equipment (e.g. printers and copiers).
8. Ensures that safety and security procedures are implemented and adhered to by members of staff and visiting staff from affiliate partner.
9. Maintains a proper and user-friendly filing and document control system for recording and tracking of all project documents.
10. Maintains and updates the asset register, tracking asset movements and updating individual staff asset records.
11. Ensures lease agreements and vendor contracts are updated and filed.

Desirable Qualifications:
Diploma in Business Administration Degree or Higher is added advantage, with not less than three years’ experience in a similar position.

Skills:
1. Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
2. Strong communication skills (written and oral); customer service skills
3. Ability to take initiative and ownership and follow-through on all tasks
4. Ability to work congenially with volunteers, employees, management, and vendors
5. Knowledge of contract law and proven Excellent negotiation skills.
6. Good management skills.
7. Ability to maintain a strong Client Base

Personal Attributes:
1. Friendly/cheerful
2. Proactive / Self-Starter
3. Committed
4. Team player
5. Flexible
6. Dependable
7. Direct Sales Agents

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
 To apply for this job email your details to info@katc.edu.zm

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