Summary
Date Posted: Friday, August 06, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Project Summary:
USAID/Zambia intends to 1) strengthen the national Health Management Information System (HMIS) owned and managed by the Government of Zambia’s (GRZ) Ministry of Health (MOH), 2) improve monitoring, evaluation, and research capacities within key government and non-governmental institutions, and 3) expand the evidence base for existing approaches to health programming in malaria, nutrition, family planning, maternal and child health, and HIV. The activity will support strategic objectives of USAID, the President’s Emergency Plan for AIDS Relief (PEPFAR), and the President’s Malaria Initiative (PMI). More information about the project can be found at https://msiworldwide.com/projects/strengthening-health-information-systems-zambia
**Please note: Only Zambian citizens are eligible for this position**

Position Summary:
The Administrative and Human Resources Assistant will support the finance, operations, and technical teams and will perform other administrative duties as requested. The Assistant will provide critical daily support to the field office operations team. This is a long-term position and will report to the Director of Finance and Administration.

Responsibilities:
• Manage recruitment, including posting vacancy notices online in compliance with Ministry of Labor requirements, filtering CVs, arranging interviews with potential candidates, and maintaining all relevant documentation.
• Work closely with the Office and Logistics Manager to provide operational support to all project activities.
• Support financial needs by processing payments and scanning financial documents.
• Maintain office, finance, and purchase order files and databases, and assist with recording the purchasing of supplies.
• Support procurement actions and day to day office supplies and materials requests.
• Support administrative and finance activities by organizing and archiving information.
• Assist staff with overflow work including word processing, data entry, and internet research tasks.
• Manage staff compensation, benefits, training, retention, and employee relations.
• Responsible for dissemination and training on human resources policies and procedures; ensure they are consistently administered and implemented in line with MSI policy and in compliance with local and federal regulations.
• Manage and lead coaching, counseling, advice and risk assessment on HR/employee-related issues for staff.
• Support all staff travel to the field.
• Manage employee leave and employee time record processes, including monthly timesheets and uploading to SharePoint.
• Liaise with the Ministry of Labor on key personnel issues requiring their attention in coordination with MSI senior management.

Qualifications:
• Higher Diploma in Human Resources Management, Public Administration, Business Administration or equivalent required; Bachelor’s degree is preferred.
• At minimum two years of relevant experience working on donor-funded projects in a related administrative and HR role.
• Excellent working knowledge of MS Word and Excel.
• Familiarity with USAID policies and procedures will be an added advantage.
• Registration with the Zambian management of human resource preferred.
• Demonstrated initiative and self-motivation in performing assigned tasks.
• Fluency in English is required.

Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

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Job application procedure
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please email MSI.Dept.HRRecruiting@tetratechinc.onmicrosoft.com with “Reasonable Accommodations” in the title. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
Please click here to apply.

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