Request for Quotations (RFQ)

Accelerated Innovation Delivery Initiative – Livestock (AIDI-L) and Cooperative Resilience and Equity (CORE)

RFQ Number: 2023-PROC-AIDI-0008

RFQ Title: All Terrain Motorcycle Procurement

Date Issued: January 30, 2024

Closing Date:  February 13, 2024 22:00 CAT

Quotations received after the closing date/time mentioned will be rejected

Program

These motorcycles are required for the Cooperative Resilience and Equity (CORE) funded by the United States Agency of International Development and the Accelerated Innovation Delivery Initiative – Livestock (AIDI) programs funded by CGIAR for services to be performed in the country of Zambia.

The details of the requirements and the terms and conditions for the procurement are given below:

1) Item and Quantity:

Venture37 seeks bids for six (6) all-terrain motorcycles with the following specifications and protect equipment for the rider:

• Factory new condition
• Engine displacement: 120-200 cc
• Ground Clearance: 6 inches or more
• Fuel Capacity: 6 Liters or More
• User’s manual in English
• Standard minimum 1-year manufacturer’s warranty/guarantee against any/all defects in workmanship and materials
• Delivery within 90 days of award of purchase order

Desired Additional Supplies:

• 1 Helmet with each motorcycle
• 1 Motorcycle Lock per motorcycle
• 1 Motorcycle jacket per motorcycle
• 1 Pair of Gloves for each motorcycle

2) Delivery point:

Delivery costs must be included in the quote.

•  3 motorcycle and supplies will be delivered to Land O’Lakes Venture37 Office in Lusaka
• 1 motorcycles and supplies will be delivered to Kitwe, exact location TBD
• 2 motorcycles and supplies will be delivered to Kabwe, exact location TBD

a) 3) VAT/Taxes

Suppliers are requested to show separately VAT amount and indicate the VAT registration number.  All other applicable taxes, duties, levies, export clearances/licenses in the country of origin/loading etc. shall be borne by the supplier.

4) Payment

Up to 50% of the total cost of the motorcycles can be advanced within 30 days of signing purchase agreement. Remaining Payment will be made within 30 days from date of acceptance of items, subject to inspection and receipt of all supporting documents delivered in good order by the seller.

5) Award:

Award will be made to the organization that is scored highest on the following criteria.

Evaluation Criteria
Value
Price
50%
Delivery Timeline
20%
Warranty and Included Maintenance Package
10%
Serviceability in Zambia
20%
6)  Right to Cancel Solicitation and Reject Offers.

Land O’Lakes reserves the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason.

7) Submission of Quotation:

Email quotations, indicating the RFQ number in the subject line, to:

amusso@landolakes.com  and JNyiryongo@landolakes.com

Quotations should consist of:

1) Cost offer, using the template in Annex 1. Price quoted must be net, less any discount offered, and should include costs of transportation to specified delivery points.  Prices must be firm and valid for 90 days from the closing date of the RFQ.

2) Relevant details, including:

• Complete specifications and technical literature for the motorcycles
• Country of manufacture of motorcycles
• Source country of motorcycles (the country in which the item is available for sale and from which the item is shipped to its destination in Zambia)
• Facilities, availability and location of in-country service and maintenance support, and spare parts availability
• Firm delivery date.  If the equipment is not available ex-stock, state expected availability.

8) Expenses relating to submission of quotation

Issuance of this RFQ in no way obligates Land O’Lakes to award a contract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of this bid.  All preparation and submission costs are at the bidder’s expense.