Summary
Date Posted: Thursday, April 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overview
Save the Children is the world’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation. In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response. Save the Children wishes to invite qualified individuals to apply for the following position:
Position: Budgeting, Reporting and Partnership Officer – Temporal
Duty Station: Lusaka
Duration: 3 months

Role Purpose:
Budgeting, Reporting and Partnership Officer is responsible for partner assessments, due diligence in partner selection processes. The position also oversees the financial reporting and compliance aspects of partnership engagements in country.
Reports to: Finance Manager
Staff directly reporting to this post: None

Key Areas of Accountability:
Budget Preparation, Management and Monitoring
• Assist in the development of proposals budget for new programs as well as the modification of existing grants.
• Assist in the development of the proposal budgets and ensure that all Non Thematic costs/assumptions are Included and up to date
• Maintains information on budget availability for all grants
• Responsible for updating the budgets in BVA report and keep them up to date
• Support budget holders in their budget management
• Participate in monthly BVA meetings and ensures agreed upon follow actions are addressed on a timely fashion
• Reviews monthly budget reports, identifies any areas of slow or fast burn rates or other challenges
• Works with and assist budget holders on budget management and budget phasing
• Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies
• Review expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.
• Carries out inductions and staff trainings for finance procedures, donor requirements etc
Grant / Contract Management and Compliance
• Ensures compliance with all donor requirements and advises budget holders on compliance issues.
• Ensures donor regulations are communicated to all staff and that all activities meet donor requirements.
• Ensures all donor financial reports are submitted on the timely fashion without any delays
• Responsible for award close out processes and reconciliation
Sub-award management
• Responsible for partner finance-related due diligence, assessments, vetting and selection processes
• Reviews potential sub-grantees’ proposals and budgets
• Participates in the process of awarding sub-grants/sub-contracts
• Review/amend/draft partnership agreement
• Organize/provide necessary technical assistance/capacity building trainings to cover capacity gaps identified
• Reviews sub-grantees / sub-contractors financial reports and ensure all variances between the budgets and actuals have been properly explained
• Conducts field visits to sub-grantees to check the financial report supporting documents.
• Ensures compliance with all donor requirements and advises budget holders on compliance issues.
• Ensures donor regulations are communicated to partner staff and all activities meet donor requirements
• Lead on sub-award and sub-award close out

Other Responsibilities
• Assists in preparation of all documents for audits and facilitates the work of the auditors in-country
• Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws
• Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.
• Review Monthly cash projections on budget availability for each awards
• Review SODs on a monthly basis to ensure the completeness of the awards and the accurateness of the respective budget holders

Qualifications and Experience
• Degree in Accountancy or equivalent level of professional qualification for ACCA, CIMA, ZICA and CA.
• 4+ years of relevant work experience in partnership/sub-award management in an international organisation.
• Previous experience in partnership assessment (financial) and capacity building/training is a must
• Proven experience in developing and amending partnership agreement, budgets, and close out, etc.
• Excellent understanding of local law and regulations applicable to local NGOs
• Excellent analytical skills – the ability to analyse complex financial data, design and produce effective reports for management information.
• Previous experience with various donors’ financial policies and guidelines including USAID, EU, Sida, UNICEF and other institutional donors
• Understanding of financial systems and procedures.
• Experience of computerised accounts packages, Microsoft package
• Good sense of responsibility.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Please send only your application letter and CV clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Human Resource & Administration Manager at jobs.zambia@savethechildren.org PLEASE Do Not Attach Copies of Your Certificates.
The closing date for receipt of applications is Wednesday, 13th April 2022. Only short listed candidates will be notified.
Note: Successful interviewee should be ready to take up the position after completion of the vetting formalities.
Save the Children reserves the right to re advertise if suitable applicants are not found.
Save the Children is an equal opportunity employer and qualified female applicants are encouraged to apply.

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