Summary
Date Posted: Tuesday, July 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
The Higher Education Authority (HEA) is a statutory body established by the Higher Education Act No. 4 of 2013. The mandate of the Authority is to regulate and monitor standards in Higher Education Institutions (HEIs) in order to ensure quality services and contribute to the enhancement of human capital and accelerated national development.

Higher Education Authority invites applications from suitably qualified Zambians to fill the following vacant position:

7. DOCUMENTATION AND REGISTRY OFFICER

Job Purpose
To supervise and undertake the management of documents and records in order to facilitate easy storage and retrieval of information

Responsibilities
a) Supervises and undertakes effectively the development of the records management system in order guide the storage and retrieval of information
b) Supervises and undertakes timely storage and retrieval of documents in order to provide information to users.
c) Supervises and undertakes accurately indexing of files and archiving of records in order to create space and maintain institutional information
d) Supervises and undertakes timely, documents reproduction duties in order to facilitate institutional programme implementation.
e) Supervises and undertakes receipt and distribution of correspondence in order to facilitate easy flow of information.
f) Ensures effectively the security of the Documentation Centre in order to prevent unauthorised access and safeguard records.
g) Supervises and undertakes timely, preparation of Unit reports in order to enhance monitoring, evaluation and decision making.
h) Supervises timely, development of work plans and implementation of the Annual Performance Appraisal System (APAS) in order to monitor, evaluate and enhance performance.

Minimum Requirements
a) Full School Certificate or equivalent
b) Bachelor’s Degree in Library and Information Studies OR related field from a recognised Higher Education Institution.

Relevant Experience
• Two (2) Years



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
For detailed job description of the position, visit www.hea.org.zm 

Applicants who meet the above qualifications are encouraged to submit an application letter, copies of Academic and Professional Certificates together with detailed Curriculum Vitae including three (3) traceable referees, copy of NRC, email address and day time telephone numbers to careers@hea.org.zm 

OR by sending hard copies to the undersigned

The Director General
Higher Education Authority
Plot No. 2374
Engineering House, 2nd Floor
Kelvin Siwale Road
P.O. Box 50795
LUSAKA
+260 950470444

All applications must reach the undersigned not later than on or before 31st July, 2023.

Note: The Higher Education Authority is an equal opportunity employer and does not request for payments for job openings. Any such activities should be considered fraudulent and reported immediately.


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