Summary
Date Posted: Friday, July 14 2023, Base Salary: Not Disclosed

JOB DETAILS:
Designation: Executive Assistant to the Chief Executive Officer - 1
Reporting Line: Chief Executive Officer
Business Unit: Executive/Administration
Location: Lusaka
Job Purpose: The purpose and role of the Executive Assistant is to ensure the smooth running of the day-to-day operations of the Executive Office and the Administration department.

Key Outputs & Responsibilities:
• Coordinating management reports for the CEO and CFO to be discussed in monthly management committee meetings. Working with the CEO on special projects such as a new business plan, new company branding, and handing of confidential information.
• Being Secretary of the relevant Management Committees to draft minutes and create action plans.
• Managing the CEO's calendar by ensuring that meetings are effectively set for efficient coordination.
• Collection of information from management team to produce the monthly and quarterly CEO report that is forwarded to the board for updates on the business.
• Contract management of various agreements. This includes all branch lease agreements, security services, dearing services, and all other relevant administrative related contracts.
• Spearheading the relocation of company branches from town to town when the need arises, or leading the opening of a new branch when there is growth.
• Office management and maintenance including repair and replacement of office assets, building fixtures, security controls, office stationery and consumables.
• Spearheading all company procurement to ensure compliance in the procurement process according to company policy. This includes managing the procurement process for vehicles, office equipment, office maintenance, branded materials and stationery.
• Assessing the supply market for products and services with respect to price and quality.
• Resolving value/quality discrepancies of the supplied items through formal supplier complaints and following up on feedback. Ensuring payment/prepayments (if terms require so) are done to suppliers.
• Maintaining records of purchases, reports and the supplier database.

Requirements:
• Grade 12 School Certificate
• Degree in Administration, Business, Finance, Procurement or any other relevant field. At least 2 years' experience in a similar role.
• Proficiency in the MS Office Suite (Word, Excel, PowerPoint).
• High level of integrity.
• Good command of English both oral and written.
• Dependable with a respect to confidentiality and policies.
• Excellent organizational skils.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Good customer service attitude.
• Great attention to detail.
• Membership to the Zambia Institute of Purchasing and Supply is an added advantage

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested applicants who meet the job requirements should e-mail their CV's to recrumentimiz.com. Only shortlisted candidates will be contacted. Be sure to include the job applied for in the subject field. Closing date: Tuesday, 18 July, 2023.


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