Summary
Date Posted: Wednesday, September 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
Organization Summary:
• Ciheb-Zambia is a non-profit local Zambian organisation supporting Ministry of Health to scale up comprehensive HIV prevention and testing services and find the best solutions to life threatening situations among communities in Zambia.
• Position Summary
• The Grants and Contract Manager (GCM) will provide overall technical support in the management of sub-grants, facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. S/he will be responsible for ensuring compliance with donor rules and regulations, and legal and regulatory requirements governing the award.
• The GCM will oversee the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration as assigned by the PI and PD or his/her designee. The GCM will be involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.

Duties and Responsibilities
• Support the development of sub-grants Scopes of Work in coordination with the PI and PD.
• Lead review and approval of sub grantee work plan and budgets.
• Provide trainings to sub-grantee on USG funding compliance and reporting.
• Support the development of transition plans.
• Lead analysis of sub-grantee reports, risks and ability to take on more.
• Lead audits of sub-grantees.
• Ensure grants comply with Rules and Regulations governing the funding and reporting procedures employed in the creation of Sub-awards.
• Ensure that Sub-awardees are compliant in terms of reporting requirements as laid out in the Sub-Award Agreement. This may involve hands-on assistance and training.
• Prepare the Certified monthly, Quarterly Expenditure Reports and Advance Requests as required by the Sub-Award Agreement.
• Act as Ciheb Zambia liaison with all Sub-awardees.
• Prepare periodic updates on the Sub-awards for Ciheb Zambia management. The dates for such reports shall be provided by program management.
• Setting up of an accounting and reporting system for the Sub-awardees, and the training of Sub-awardees personnel when there is need.
• Act as Ciheb Zambia liaison with all Sub-awardees, and assist in solving problems that may arise during the initial phase of setting up the Sub-award, and through the lifespan of the Sub-award.
• Prepare periodic updates on the Sub-awards for Ciheb Zambia management. The dates for such reports shall be provided by program management.
• Supervise the grants accountants and ensure that the subgrantees spending is in line with the approved budgets.
• To ensure consistent adherence to Ciheb Zambia/Funder policies and procedures as well as rules and regulations for clear functioning of the Sub award management.
• Ensure that Ciheb Zambia assets are managed and used according to donor/Ciheb Zambia regulations.
• Oversee compliance with the terms and conditions of the grants. Provide technical assistance to sub-grantees to build their capacity.
• Perform other duties as assigned by the Director of Finance & Administration and Program Director.

Qualifications:
• Bachelor`s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field.
• Master`s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field will be an added advantage.
• At least 6 years of professional experience in the NGO sector with a minimum of 3 years in Grants/Compliance Management position.
• In-depth understanding and experience of working with proposals and contracts from institutional donors.
• Experience in grants administration, compliance and human and institutional capacity.
• Strategic and analytical thinker, proactive and performance orientated.
Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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