Summary
Date Posted: Thursday, June 15 2023, Base Salary: Not Disclosed

JOB DETAILS:
Description
Major Responsibilities
• Assist in all administrative duties at
• Support procurement team
• Conduct all receptionist duties
• Receive further mentorship and assist in administrative duties at TechnoServe.

Overall responsibilities include:
Office administrative duties
• Overall business support to ensure smooth operations of Program activities; perform all administrative functions, incoming/outgoing mail, paper and electronic file management and other clerical activities, technology updates and social media, office purchasing, kitchen and office supplies, etc.)
• Provide admin support including document creation, note and minute-taking, correspondence and light research)
• Arrange meetings including executive staff travel, scheduling, coordinate on-site and off-site meetings, draft agendas, etc.
• Phone message management (answer phones, route calls, interact with public, clients, non-profit agencies and vendors)
• Assist to coordinate and manage events including planning and preparations
• Liaise with third party vendors (IT, phone, web developer, building maintenance calls, etc.)
• Maintain office equipment and electronics

Support Procurement team
• Support Procurement and Admin staff daily with ad hoc projects.
• Create invoices and process customer payments
• Call vendors to check on orders, schedule deliveries and coordinate payments
• Attend vendor meetings

Receptionist:
• Manage front reception area in a clean, organized, and professional way
• Answer phones, take messages and direct calls as needed
• Maintain security by logging visitors to office

Required Skills & Experience:
Candidates applying should possess the following requirements:
• Zambian citizen or right to work in Zambia
• Full grade twelve certificate
• Degree in business studies such as Business Administration & Management, Marketing, Procurement or related field.
• Proficient computer skills in business software (Excel, MS Project and PowerPoint)
• Strong analytical skills including in written form
• Excellent interpersonal and oral and written communication skills
• Ability to self-start and to generate innovative solutions in work situations
• Fluency in English required, with knowledge of local languages an advantage


Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure

Interested and qualified click here to apply


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