Summary
Date Posted: Friday, July 09, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
A Statutory Body is inviting applications from suitably qualified, dynamic, self-motivated, and experienced persons to fill the position of Personal Assistant to the Chief Executive Officer to be based at its Head office in Lusaka.
Personal Assistant X 1

Job Purpose
To provide administrative support to the Chief Executive Officer and also provide adhoc support to Heads of Department in order to enhance operations.

Duties will Include:
• Manage and prioritise the CEO’s schedules to ensure that his time is focused on critical and strategic issues
• Liaison between CEO and departments/clients to ensure optimal use of his time
• Coordinate communications, track and follow up on requests and identify those of importance which require immediate attention
• Perform routine administration functions such as typing reports, letters and other documents
• Screen telephone calls and open and present correspondence to CEO in order of priority
• Record minutes for monthly Management meetings
• Maintain a correspondence register and a suitable office filing system.
• Ensure and maintain confidentiality of all communications and documentation
• Handle all domestic and international travel reservations
• Manage the use of conference rooms and associated facilities.
• Receive local and foreign dignitaries/visitors
• Organising and preparing for Board meetings

Minimum Qualifications and Attributes
• Full Grade 12 School Certificate or its equivalent, with credits or better in English and Mathematics.
• Bachelor’s Degree in, Business Administration, Public Administration or any relevant equivalent degree.
• A minimum of five (5) years’ work experience in a similar role in a reputable organisation;
• Proficiency in all Microsoft Office applications.
• Ability to work in a fast-paced environment.
• Excellent analytical, problem-solving and management skills.
• Excellent communication and decision-making skills.
• Ability to work with minimum supervision.
• Capable of handling confidential matters.
• Membership of the Professional Secretary Association of Zambia will be an added advantage

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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Job application procedure
Suitably qualified and interested persons should send their application letters together with a detailed Curriculum Vitae with three (3) traceable referees and certified copies of academic and professional qualifications to applicationssb2021@gmail.com, clearly stating the position being applied for in the subject line. The deadline for receiving Applications is Friday 16th July 2021 at 17.00 hours.

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