Summary
Date Posted: Monday, July 18, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Purporse
To provide an efficient and responsive administrative, organisational and logistical service to the Deputy Registrar-Insurance. The Personal assistant is responsible for providing full secretarial services in order to provide support to the functioning of the Office.

Main Duties:
• Provide secretarial services including typing, preparing drafting minutes, circulars, reports and other documents as assigned.
• Manage and maintain the Deputy Registrar’s diary
• Places and filter telephone calls.
• Tactfully to screen all visitors and/or clients to the Deputy Registrar.
• Prepares and issues approved Registration Certificates and Licences to regulated entities
• Manage and maintain an up to-date filing system for all documents and letters, confidential and non-confidential for the insurance Department
• Liaises with Administration on the preparations of workshops, seminars or meetings (virtual and physical) ensuring that venue and stationery required are timely secured.
• Coordinate travel and accommodation for the Deputy Registrar,
• Determines and replenishes office supplies (beverages, stationery, etc.) upon approval of requests

Education
• Full Grade 12 Certificate
• Diploma in Secretarial & Office Management programme, computer literate, with typing and shorthand speed of 65 and 120 WPM respectively • 3 years’ relevant experience at a similar level in a reputable organization
Skills
• Attention to detail
• String analytical skills
• Flexible and adaptable
• Excellent communication (oral and written) skills
• Excellent time management and multitasking skills

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
Applicants meeting the above qualifications should submit an application letter, copies of Certificates and Curriculum Vitae to the address below, not later than 16:00 hours on Tuesday, 19th July 2022.
Human Resources and Administration Manager
Pension and Insurance Authority
Stand No. 4618, Lubwa Road
Rhodespark
P/Bag 30X, Ridgeway
LUSAKA
Only shortlisted candidates will be contacted for interviews



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