Summary
Date Posted: Tuesday, October 03 2023, Base Salary: Not Disclosed

JOB DETAILS:
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to the Republic of Zambia and COMESA:
• Ensures the representation of the European Union to the Republic of Zambia and the Common Market for Eastern and Southern Africa (COMESA);
• Maintains bilateral relations in the areas of political, economic, trade and external assistance cooperation (financial and technical);
• Ensures the follow-up of EU policies in all sectors;
• Promotes and defends the values and interests of the EU;
• Coordinates the work of the Member States’ Embassies, particularly in the fields of EU competences, notably trade and external assistance;
• Ensures the tasks of the EU Presidency;
• Reports back to Headquarters on all matters of interest for EU policies;
• Carries out public diplomacy and communication outreach in pursuit of the above; Ensures the multi-annual programming of aid and the management of programmes and projects within the framework of the external aid instruments of the EU Budget.

We offer
We offer a post of Press, Information and Communication Officer. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Press, Information and Communication Officer – this job function may be changed in accordance with the needs of the Delegation. Under this job function, the successful candidate will serve as technical and support staff to the Head of Political, Press and Information section and the Political Officer. He/she will carry out the following tasks:
• Act as Spokesperson for specific Delegation activities and in this context (a) organize press interviews and press conferences for Head of Delegation and as needed other Delegation members; (b) organize media events/coverage for visiting Commissioners and other high level officials (b) prepare as needed summaries of the Zambian press; (c) monitor Zambian media and draw the attention of the Head of Delegation and Head of Section to events and articles requiring immediate attention and/or reaction, involving notably relations with EU or other matters (d) prepare press releases, in coordination Delegation’s experts;
• Develop good working relations and contacts with members of the Zambian and international journalists and media based in Lusaka, and in line with guidance received; respond to enquiries regarding EU policy, initiatives and actions in Zambia, and supply material and documentation appropriate to this purpose.
• Liaise as needed with state information and press agencies, and with other appropriate media organisations and agencies in Zambia, including spokespersons in the Ministries and partner organisations;
• Refer to the Head of Delegation, , Head of Section and as needed headquarter services for the ‘line to take’ on various issues;
• Plan and develop content for the Delegation’s social media accounts to ensure that EU policy messages and coverage of EU Delegation’s work is systematically provided to the relevant target groups through social media platforms. Identify and maintain contacts with social media influencers and opinion makers.
• Contribute to planning and implementation of the EU Delegation’s Press and Information budget for press and information activities;
• Manage Procurement procedures sand contracts related to Press and Information budget, under the supervision of the Head of section
• Initiate procurement of goods and services, for agreement by hierarchy and in line with applicable rules, payments in the internal accounting system.
• Prepare/check draft purchase orders, contracts and invoices.
• Develop public diplomacy strategies and communication plans for working effectively with the media, including social media.
• Contribute to strategic planning of the Delegation’s public diplomacy and visibility events and campaigns.
• Prepare annual reporting on communication and information activities.
• Implement public diplomacy and outreach initiatives, media campaigns and visibility events in line with the yearly plan and needs of the Delegation.
• Manage the EU Delegation’s visibility material;
• Liaise with press and information officers in EU Member States’ Embassies and foster coherent public diplomacy activities among them;
• Foster in-house coordination and collaboration on all aspects relating to the EU Delegation’s communication and information.

Working environment and conditions:
Place of employment: Lusaka, Zambia
Group: I
Starting basic salary (gross): ZMW 49,032.00
Total Working hours per week: 37.5
* The job may require working after office hours and on occasional weekends.
We offer a competitive position in an international environment. Benefits, such as additional pension scheme, housing allowance and medical insurance are offered to employees and their families under certain conditions.

Selection Criteria
Minimum Requirements:
1. Medically fit to perform the required duties;
2. Enjoys civil rights and permits for employment under local law;
3. Has excellent command of English language, both written and oral;
4. Education and training: University degree in Journalism, Mass communication, Political Science or any other Social Science with direct relevance to the field with at least 2 years work experience.
5. Professional experience: At least 2 year’s relevant professional experience in some of the areas covered under main tasks. However, we are also willing to give a chance to a young, dynamic and enthusiastic beginner.
6. Proven skills in communication via social media, including the production of photo and video content; Understanding of Zambian domestic politics and foreign policy issues; Knowledge of social media trends and developments.
7. Excellent editorial skills.
8. Demonstrated good computer skills including experience with MS Office Suite, especially with Excel and Word.

The following will be considered an asset:
1. Experience in similar position with an International Organisation or Diplomatic mission.
2. Knowledge of the European Union and its foreign policy.
3. Experience with financial management and procurement.
We look for a candidate who is a self-starter, motivated, able to work under pressure, able to work alone with minimal supervision and in a team, respects deadlines, is committed to assure quality, speed and attention to details in performing duties, shows initiative and responsibility, able to deal with stress situations, is pro-active, flexible and discreet.
The successful candidate should have:
• Excellent command of both written and spoken English
• High sense of initiative and responsibility, commitment and integrity
• Ability to work in a team
• Dynamism and flexibility
• Ability to work and deliver under pressure and to respond quickly to new demands
• Sensitivity to diverse cultural environment

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to functional mailbox highlighted below.
• Please send your application and supporting documents by e-mail to:
• Delegation-Zambia-Recruitment@eeas.europa.eu 
• Mentioning in the subject line: “Vacancy: Political, Press and Information Section”
• The application message should include a motivation letter, a detailed CV in English with traceable and relevant business referees. Copies of relevant qualifications (educational and working experience) will be requested at a later stage of the selection process.
• Please note, the shortlisted candidates will be subjected to a written test.

The procedure
• After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which includes an interview and a written test – during this phase, the Selection Committee will assess the suitability of the candidates for the post.
• The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
• The selected candidate should be able to provide the original documents of the required educational and professional experience upon request (after the pre-selection phase).
• The Delegation will not supply additional information or discuss the selection procedure by telephone.
• Please address any queries concerning this procedure to:
• Delegation-Zambia-Recruitment@eeas.europa.eu 
• The deadline for applications is 12/10/2023 at 17:00 hrs
• Only shortlisted candidates will be contacted for an interview.
• Interested parties that do not fulfil the minimum requirements should NOT apply.
• ANNEX: Job profile and requirements

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