Summary
Date Posted: Thursday, January 09 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job description:
Overall Job Purpose
The purpose of this role is to issue, confirm and expedite allocated groups of purchase orders for goods to support the KTDC Department in accordance with site policies and procedures. The officer is also expected to regularly communicate with suppliers, logistics section, receiving section, freight forwarders and transporters and other stakeholders to ensure goods arrive in required timeframe.
Specific Job Responsibility

Create update and present expediting reports for routine and project/event goods procurement for internal stakeholders.
Plan and execute expediting activities by phone, in person and by email with suppliers for allocated regions, suppliers or categories
Ensure dates and information in Pronto is accurate, updated and valid for Purchase Orders in the assigned purchase order group.
Ensure documentation is filed as hard copy or electronically.
Timely resolution of receiving/accounts queries on purchase orders.
Any other tasks as may be delegated upon by the supervisor.

Job Specific Competencies
Keep track of incoming and outgoing orders, handle issues such as order status, cancellation or changes and ensure that goods arrive on schedule
Operational link between suppliers, logistics and receiving teams.
Ensure required levels of materials are available as required onsite in accordance with warehouse reorder parameters, and project plans.
Ensure Suppliers are held to account to supply ‘on time’
Build and maintain end user confidence in procurement function capability.
Prompt customer service and timely feedback on queries.

Key Job Attributes
Ability to work under pressure
Ability to priorities and manage multiple tasks
Must be dependable and self-motivated
Excellent typing and writing skills
Must have excellent communication and interpersonal skills
Ability to interact with people of different cultures
Accurate and precise attention to detail
Unquestionable integrity
Work independently and as part of a team
Experience required to perform in this job
Communication with local and international suppliers and freight forwarders
Ability to multitask, prioritize, and manage time efficiently
Excellent organizational, communication and interpersonal skills
Proficiency in Microsoft Office
Proficiency in Pronto
Strong skills in MS Excel and PowerPoint
Understanding of warehousing and inventory management
A basic understanding of commercial law, tax, economics, logistics and remote mine site supply chain management
Knowledge in basic health and safety
At least 2 years’ experience in the same or similar position (preferably in the mining industry)(desirable

Qualifications
Grade 12 School Certificate or equivalent
Degree in Commercial or technical discipline
Commenced CIPS Qualifications
Fully paid up Member of (Zambia institute of Purchasing and Supply) ZIPS
All Certificates must be certified by ZAQA

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Professional Certificate

Job application procedure

Interested candidates, please click here to apply

All Jobs

QUICK ALERT SUBSCRIPTION