Summary
Date Posted: Thursday, November 18, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Government of The Republic of Zambia
Ministry of Fisheries and Livestock
Sustainable Livestock Infrastructure Management Project (SLIMP)
Request for Expressions of Interest
(Individual Consultants)
Sector: Agriculture
Financing Agreement Reference: 2100150042147
Project Id No.: P-ZM-AAE-003

The Government of the Republic of Zambia has received financing from the African Development Fund towards the cost of the Sustainable Livestock Infrastructure management Project (SLIMP), and intends to apply part of the agreed amount for this loan to payments under the contracts for the recruitment of Project Coordination Unit (Individual Consultants).
SLIMP objectives are to contribute to poverty reduction through enhanced sustainable use of livestock infrastructure for improved smallholder livestock production and productivity, commercialisation and institutional capacity building. This will lead to improved household food and nutrition security
The tenure of office for the following individual consultants under this project is three (3) years subject to renewal based on performance:
Project Administrative Assistant

Specific Responsibilities Will Include:
• Monitor Project budget and financial expenditures and their conformity to the work plan and budget process payment and advance requests and ensure that all administrative and financial transactions are properly carried out according to the requirements of GRZ and ADB.
• Produce financial reports, communicate with the Ministry Headquarters on the financial issues
• Be responsible for day to day project correspondence, Information sharing and filing ensuring that appropriate follow up actions are taken
• Assist in preparing evaluation reports, quarterly and annual project reports and update project files
• Prepare minutes of project meetings, prepare all documents for contract issuance.
• Assis in preparation of monitoring and evaluation missions to project sites, render logistic support.
• Collect and analyse data, prepare and update briefs, records and other documents on project implementation
• Provide inputs for publication materials and collect information related to the project
• Liaison with project counterparts on day-to-day implementation of project activities.
• Keeping track of all utility bills and ensuring that they are paid on time.
• Establishing and maintaining both manual and electronic filing system for safe keeping of project records, contracts, personal documents etc
• Monitoring motor vehicles usage through analysis of mileage and fuel usage
• Preparing and maintaining an updated database on project staff vacation and other forms of leave
• Perform other duties as determined by the project coordinator

Qualifications and Experience
• The candidate must possess a Diploma in Business Administration or equivalent
• Must have at least 3years experience working on Project in a similar capacity
• Ability to use the Microsoft Office standard software (Word, Excel and Power Point).
• Excellent interpersonal skills and ability to interact effectively with colleagues from diverse disciplines.
• Strong organising, work planning and scheduling skills
• Excellent communication and presentation skills both oral and written English

The Ministry of fisheries and Livestock now invites eligible consultants to indicate their interest in providing these services. Interested consultants must provide information indicating that they are qualified to perform the services (Cover letter and Curriculum Vitae detailing similar experience and skills for the assignment).
Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the African Development Bank’s “Procurement Policy for Bank Group Funded Operations”, dated
October 2015 which is available on the Bank’s website at http://www.afdb.org.

Interested citizen consultants may obtain further information at the address below during office hours 08:00 hours to 12:45 hours and 14:00 hours to 16:45 hours:
Head Procurement and Supplies Unit
Third Floor Room 310, Mulungushi House
Independence Avenue,
Ridgeway
Tel: +260-211 251378
Email: Clement.Mukuka@mfl.gov.zm
Cc: Mathews.Zulu@mfl.gov.zm

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure
Expressions of interest must be delivered to the address below by 1st December, 2021 at 16:00 Hours
and clearly indicate the position on the envelope.
The Permanent Secretary
Attn: Head Procurement and Supplies Unit
P.O. Box 50060
Third Floor Room 310, Mulungushi House
Independence Avenue,
Ridgeway
Lusaka.
Late submission will not be accepted

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